Terry Fox Secondary Staff Handbook 2014_2015

103 

Full text

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DRAFT

Terry Fox Secondary School

S

TAFF

H

ANDBOOK

2014 – 2015

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M

ISSION

Terry Fox Secondary strives to create a challenging environment which fosters respect,

courtesy, and enthusiasm for learning.

Terry Fox Secondary strives to encourage students to show determination,

commitment, and perseverance in the pursuit of their fullest academic and personal

potential.

“W

E

P

URSUE

E

XCELLENCE

“I just wish people would

realize that anything’s possible

if they try, that dreams are

made if people try.”

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TABLE

OF

CONTENTS

Staff Handbook ... 1

MISSION ... 2

PRINCIPAL’S MESSAGE ... 3

REPORTING TIMELINE 2013 – 2014 ... 7

Introduction ... 8

School Goals & APL (Action Plan For Learning) ... 8

TERRY FOX SECONDARY ADMINISTRATIVE RESPONSIBILITIES 2013 – 2014

... 9

TEACHING STAFF LIST ... ERROR! BOOKMARK NOT DEFINED.

SUPPORT STAFF LIST ... 13

DEPARTMENT HEADS ... 14

SCHOOL HOURS/CLASS SCHEDULE ... 15

School Day ... 15

Announcements ... 15

Inclement Weather (Policy #Ap132) ... 15

School Opening Procedures ... 16

Homeroom Procedures ... 16

School Assemblies and Presentations ... 16

Counsellors ... 18

Department Heads ... 18

General Duties and Responsibilities of All Department Heads Include: ... 18

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Fiscal Responsibilities of Department Heads ... 20

Department Head Review of Student Evaluation ... 21

COMMITTEES AND REPONSIBILITIES ... 24

CDMC ... 24

Professional Development ... 25

Technology ... 25

Occupational Health and Safety Committee ... 25

BEAR AWARE PROCEDURES ... 31

Emergency Actions ... 31

Pro-active Measures ... 32

EMERGENCY MAP ... 36

RESPONSIBILITIES OF TEACHING STAFF ... 34

Teacher Attendance ... 35

Absenteeism – Teacher on Call ... 35

Attendance at Meetings ... 36

Communication ... 36

Do’s ... 36

Don’ts ... 36

E-mail may be: ... 36

Assessment and Evaluation ... 37

Late And Missed Assignments ... 39

REPORTING PROGRESS TO PARENTS AND STUDENTS ... 41

Method of Reporting ... 41

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Meaning of Symbols Used on Report Cards ... 41

Work Habits ... 43

A Sample Rubric For Determining Student Work Habits ... 44

Absence ... 45

Frequency of Reporting ... 45

Appeal Procedures ... 46

Student Reports ... 47

Intermediate Reports (Grades 8 to 10) ... 48

Graduation Reports (Grades 11 and 12) ... 48

Promotion and Retention ... 48

Students with Special Needs ... 49

English As A Second Language Students ... 49

STUDENT ATTENDANCE ... 50

Terry Fox Secondary School Attendance Policy (revised September 2008) ... 50

Responsibilities ... 51

Truancy ... 52

Attendance Procedures ... 52

THE THREE LEVEL ATTENDANCE INTERVENTION PLAN FOR UNEXCUSED

ABSENCES ... 53

Level 1 – The Three Step Teacher Intervention ... 53

Level 2 – Counsellor Intervention ... 53

Level 3 – Administrative Intervention ... 53

Student Attendance – Roles and Responsibilities ... 54

STUDENT DISCIPLINE AND SUSPENSION ... 56

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General Discipline Guidelines: ... 56

Dealing with Violent Students... 57

Student Smoking ... 58

Weapons ... 58

Drug or Alcohol Use ... 58

Commencement Ceremonies ... 59

Procedure... 59

Criteria For Valedictorian ... 59

STUDENT SERVICES ... 60

Learning Centre ... 60

Skill Development ... 60

Referral Procedure ... 60

Learning Assessment Policy ... 61

SCHOOL-BASED TEAM ... 62

Medical Alert List ... 63

SCHOOL SECURITY ... 63

Personal Property of Students and Teachers ... 63

Building Security ... 63 School Keys ... 63

ACCIDENTS – STUDENT/STAFF ... 64

Student Accident ... 64 Staff Accident ... 64

SUNSHINE FUND ... 65

SCHOOL MAP ... 66

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SCHOOL CALENDAR 2014-2015 ... 69

APPENDIX “A”

Code of Ethics

... 69

APPENDIX “B”

Teacher Evaluation Procedures

... 70

APPENDIX “C”

Inter-Ministerial Child Abuse Protocol

... 72

APPENDIX “D”

Course Previews

... 74

APPENDIX “E”

District Code of Conduct

... 76

APPENDIX “F”

Field Trips and Special Activities

... 78

APPENDIX “G”

Field Trip Approval Form

... 80

APPENDIX H

Terry Fox Bus Request Form

... 81

APPENDIX “I”

Terry Fox Large And Small School Bus Cost

... 82

APPENDIX “J”

Extra-Curricular Students at Terry Fox

... 83

APPENDIX “K”

Medical Alert Students

... 84

APPENDIX “L”

Policy For Scheduling Students

... 94

APPENDIX “M”

Graduation Program

... 96

APPENDIX “N”

Tech Support

... 98

APPENDIX “O”

Code of Conduct

... 99

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P

RINCIPAL

S

M

ESSAGE

Welcome to another great year here at Terry Fox Secondary. I am excited to start a year filled with new experiences. Whether you are a relatively new teacher, seasoned master teacher or somewhere in between, make the most out of the 2014-2015 school year.

Throughout the year, please come down and talk to one of us if you have any concerns. You are on the front-line with our students and parents, and positive, open, two-way communication with the administration benefits everyone. New ideas and suggestions are welcomed as we are always looking for ways to improve and grow.

The guidelines set out in this handbook are here to help you and make things run effectively and efficiently. If you have any questions regarding this handbook and its contents over the year, please bring them to one of the administrators. The handbook is a dynamic document that will grow and change as needed. Therefore, throughout the year we may add new or updated pages to the handbook. Please take time to read the staff handbook as it contains district policy and school practices that need to be followed.

We are privileged to be able to work at Terry Fox Secondary. We have approximately 1400 students whose parents trust us to teach and care for them as individuals. Make the most of every moment – the year will go by so fast!

Heather

I

NTRODUCTION

This school has been re-named and dedicated to the memory of Terry Fox. The students and staff of Terry Fox Secondary are honored to be identified with the ideals and concern for others, which Terry Fox exemplified. Terry was an ordinary teenager; he was proud of his school and shared the same joys and sorrows, the same hopes and uncertainties, as did his friends at “PoCo”. Terry never presumed to set standards for others, but he always did his best. He was dedicated to the goal of raising money and awareness to defeat cancer.

S

CHOOL

G

OALS

&

APL

(A

CTION

P

LAN

F

OR

L

EARNING

)

We support the Ministry, District and School Goals. Terry Fox School Goals as outlined in our APL (Action Plan For Learning)

1. To encourage and develop positive character traits at Terry Fox Secondary School through the continuation of the “Character in Action Program.”

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T

EACHING

S

TAFF

L

IST

(CTA)

A

DMINISTRATION Ms. Heather Murphy Principal Ms. Lisa Dubé Vice-Principal Mr. J.J. Hyde Vice-Principal

C

OUNSELLORS(4) Mr. Rich Chambers Ms. Tammy Ough Ms. Rhonda Trunkfield Ms. Nina Norlin

T

EACHERS Ms. Therese Baker Mr. Dave Bifolchi Mr. Grant Bohlen Mr. Graham Bowers Ms. Robin Charboneau Mr. Steve Charboneau Mr. Ryan Cho Ms. Alissa Chojnacki Ms. Lesley Chung Mr. Chris Corrado Ms. Rubi Corsi Mr. Ed Csuka Ms. Franca D’Alfonso Ms. Jennifer Dalrymple Ms. Caz Davidson Ms. Layla D’Emanuele Ms. Rosie Dhesi Ms. Olga Dodic Mr. Vern Fedorak Ms. Jennifer Fort Ms. Kelly Fridge Mr. Doug Friend Mr. Steve Fukui Ms. Monica Gallo Mr. Craig Geddes Mr. Pietro Grossi Ms. Nicole Hadden Mr. Peter Haerdi Ms. Amanda Herdman Ms. Kathy Hess Mr. Ian Hurst Mr. Mike Jones Ms. Melinda Kinder Mr. Jorge Knizek Mr. Doug Kong Mr. Tom Kudaba Ms. Dona Lawson Mr. Jeff Leitch Mr. Peter Maddrell Ms. Anne Malo Mr. Brett Malo (L) Mr. R. Mazzucco Ms. Susan Marino Ms. Sheila Marshall Ms. Renee Mazzucco (L) Ms. Cheryl McCargar Mr. Dave McCristall Mr. Martin McDonnell Mr. Brett McLean Ms. Laura Menard Ms. Veronica Miranda Ms. Cristina Mohammed Mr. John Murphy Ms. Kyla Murphy Mr. Andrew O’Neill Ms. Brenda Pasichnyk Mr. Craig Percevault Mr. Brad Peterson Mr. Mark Prinster Mr. Dejan Radic Ms. Jeanette Reynolds Mr. Adam Rigetti Mr. Steve Sainas Mr. Antonio Santarossa Mr. Steve Snyder Mr. Dan Tilsley Mr. Tom Turnbull Ms. Leah Ueda Mr. Don Van Os Mr. Richard Vickers Mr. Dean Whitson Mr. Derek Wintermans Mr. Ron Williams Mr. Dennis Wong Mr. Len Wyatt

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T

ERRY

F

OX

S

ECONDARY

A

DMINISTRATIVE

R

ESPONSIBILITIES

2014

2015

X – Responsible Ross

– – Involved

Heather J.J. Lisa Patti Other

Departments

Career Prep/Transition Ed X Haerdi

Counseling X Chambers/Norlin

English X Marino

Tech Ed/Drama/Art/Theatre/Music X Haerdi

Home Economics/Planning X Murphy

Library/Business Ed/Info Tech X McCristall

Math X Bowers

Modern Languages X D’Alfonso

E.A.L./International Students X Malo/Chambers

Physical Education X Fedorak

Science X Bohlen

Social Studies X Corsi

Student Leadership X X X Chambers

Student Services/SEAS/IBS X

Kinder/Kudaba/Rey-nolds

Skill Development X Kinder

Dept. Head Meetings X - -

OTHER RESPONSIBILITIES

Aboriginal Education (Youth Worker) X Youth Worker

After Grad X

Announcements/Raven/Enews/Communication/

PR X X

X Leslie/ Prinster

APL Action Plan for Learning X X

Articulation X X Counsellors/Kinder

Assemblies (Grade Assemblies) X Vern/Rich/Tammy

Athletics X X Rhonda

Attendance Monitoring / Auto dialer X X Counselling/Vern

Awards X X X Laura Menard

BCeSIS X X Site Contacts

Breakfast Club - X X

Bus Coordination X X Leslie/Maureen and

Kathryn

CADS Authorization X X

Cafeteria/Healthy School Initiatives/Vending X X -

Calendar X X

Caretakers X - Marty/Deb

CDMC X X X Chambers

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– – Involved

Heather J.J. Lisa Patti Other

Counseling A-E X Rhonda

Counseling F-K X Nina

Counseling L-P X Rich

Counseling Q-Z X Tammy

Community Bookings X Rhonda

Course Handbook X X Counsellors

Crisis Response Team X X Counsellors

Discipline Referrals L-Z A - K

Emergency Preparedness – Fire/Earthquake X

EPIC X Rich

Exams – Provincial X X TRAX/Patti

Family of Schools X

Field Trips X

Finances/Budget X - - Judy

First Aid X Judy

Fundraising X X X Rich /Dean

Gifted X Lesley Chung

Graduation Dinner Dance X Franca/Monica/Rich

Grad Program GTP/DPA X Counselors

Franca

Health and Safety Committee/WCB X

Home room Via DH - Dept Heads

Immunization X Maureen

Inventory (Year End & Ongoing) X X Leslie

Legacy Project X Jen Fort

L.I.F. X

Link Crew - - X Franca/Lesley/Rich/

Robin/Tammy

ISS X X Tammy/Robin/Jen F

Lockers X Maureen/Leslie

Maintenance, Physical Plant, Work Orders X - X

Mentorship - X Franca

Ministry Forms – Special Education/1701 X Kathryn

Ministry Forms – Course x Course X X Kathryn

Ministry Surveys X

Newsletters (to be emailed) X - X

New Staff Orientation X X X

Office Operations X X

Parent/Community Involvement

Active Youth Meetings - X

RCMP Liason

Parents Advisory Council (PAC) X

Passport to Education (GPA/Honor Roll) X Kathryn/Tammy

Peer Tutoring X X Norlin

Photography X MJM

Professional Development Committee X X X Chairperson/Hess

Purchasing X Patti

RCMP Liason X X X Const Lovell

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– – Involved

Heather J.J. Lisa Patti Other

Scholars’ Dinner/Luncheon (alternating) - X X Franca/Monica

School Closure (June) Procedures X X X

School Opening (Sept) Procedures X X X

School Planning Council (SPC) X PAC

Social Committee/Sunshine X X DH

Staff Handbook X - X X

Staff/Department Head Meetings X - - X DH

Student Agenda X

Student Council/District Student Leadership Robin/Dean/Rich

Student Teachers X

Summer eNews (Students & Staff) X X X X

Supervision of Instruction X X X

Supervision of Students X X X

Teacher Evaluation (Refer to Curriculum

Dept. Liaison) X X X

Teachers On Call X Leslie

Technology Implementation X X Committee

Terry Fox Assembly X X Rich

Textbooks X X Leslie

Theatre X Sylvia Russell

Timetabling X X - Kathryn/Counsellors

Valedictorian X

Video Security X -

Web Form X - Kathryn

Yearbook X McCristall

Youth Worker Maarit

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S

UPPORT

S

TAFF

L

IST

(CUPE)

M

AIN

O

FFICE Ms. Patti Webb Ms. Judy Gwynn Ms. Leslie Lunoch Ms. Kathryn Newcombe Ms. Maureen Viney

C

USTODIANS Ms. Deb Cowan Mr. Jun Francisco Mr. John Gorman Ms. Jolanta Kantor Mr. Bayani Hintay Mr. Marty Petersen Ms. Joselito Poblete Ms. Debbie Sarsfield Ms. Deborah Ticehurst (L) Ms. Laurie Vnuk Mr. Rex Wong

S

PECIAL

E

DUCATION

A

SSISTANTS Ms. Lelia Ang

Ms. Rita Anderson Ms. Deborah Birza Ms. Kristin Charyna

Ms. Sam Coutino (IBS Relief) Ms. Marian Desmet Ms. Rebecca Downes Ms. Lynda Dunster Ms. Joan Elliott (L) Ms. Angela Hunter Ms. Carrie Kline Ms. Lisheanna Lakovic Ms. Autume Nicolle (T) Ms. Lisa Nicholls (T) Mr. Richard Olejniczak Mr. Vic Pillay (L) Ms. Michelle Trembath

C

AREER

R

ESOURCE

F

ACILITATOR Ms. Carmen Moorhouse

RCMP

L

IAISON

O

FFICER Constable Annelise Lovell

L

IBRARY

A

SSISTANT Ms. Pat Holmgren

C

AFETERIA

Mr. Yoshi Cho Ms. Lara Couto Ms. Anita Hake (T) Ms. Stephanie Leadbeater Ms. Darshan Mann (L) Ms. Joanne Martin Ms. Nancy Thurston Ms. Kim Weltz

Y

OUTH

W

ORKER

Ms. Maarit Kell

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D

EPARTMENT

H

EADS

/S

CHOOL

L

EADERS

2014/2015

Counseling Rich Chambers

English Sue Marino

Home Economics/Planning Nicole Hadden

Athletics Director/Athletic Leadership Rhonda Trunkfield

Info Tech/Library/Business/Pro D Dave McCristall

Mathematics Graham Bowers

Modern Languages/ESL Franca D’Alfonso

Physical Education Vern Fedorak

IB Implementation Mark Prinster

Science Grant Bohlen

Social Studies Rubi Corsi

Student Services Melinda Kinder

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S

CHOOL

H

OURS

/C

LASS

S

CHEDULE

This school operates on a semester system with a few courses being offered on an all year basis (linear).

The school operates on a 5-day weekly schedule with its blocks or periods from A to E. Classes will begin at 8:00 a.m. for Block A and will normally run through to Block E which ends at 3:29 p.m.

Tutorials will run on alternating Wednesday mornings from 8:00 – 8:45 a.m. beginning September 17, 2014.

Collaborative time will run on Wednesday mornings when Tutorials are not scheduled. Lunch is 40 minutes long. Normally it begins at 12:05 noon – 12:45pm.

S

CHOOL

D

AY

Students select their courses at the end of February and then timetables are generated by the student information system (BCeSIS). Class size limits are in accordance with SD43

requirements.

A

NNOUNCEMENTS

Announcements are prepared daily (by 9:00am) and are to be read aloud during block B over the P.A. Highlights of the Raven will be read over the P.A. at the end of Block B.

I

NCLEMENT

W

EATHER

(P

OLICY

#A

P

132)

On occasion, it is necessary to temporarily close a school facility when extreme weather conditions might endanger the health and safety of students. The decision to close may also involve a discussion with the Medical Health Office, the police, or transportation personnel. In the case of extreme weather conditions, the Superintendent or designate has authority, on behalf of the Board, to temporarily close a school.

1. As a general expectation, parents are to be advised that schools are open. If parents believe the local conditions are unsafe, they may keep their child at home or arrange his/her early dismissal. If schools are to be closed before morning classes begin, an announcement will be made on local radio stations CKNW (980), CKWX (1130) and CBC (690) by 7:30 a.m. if possible. Wherever possible, the decision will be announced the previous day to enable parents more time to make alternate arrangements for their children.

2. When schools are closed for extreme weather conditions, they are closed for students. If the closure is communicated prior to school opening (7:30am), schools are also closed for staff. All staff will be paid for this day.

3. If school is in session when the closure is announced, staff members are expected to stay and assist with the dismissal of students. Unless the situation is unsafe for staff (as determined by the principal in consultation with the assistant superintendent) they would be expected to work the remainder of the school day.

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5. Authorization for early dismissal shall be obtained from the Superintendent or designate. 6. The Principal's Agenda Committee shall establish a 24-hour telephone "fan out" network

to distribute priority information affecting school operation which has been initiated by the Superintendent.

S

CHOOL

O

PENING

P

ROCEDURES

First Day and First Week handouts will be sent by email prior to the morning Staff Meeting on

September 2nd. Printed copies will also be distributed at the start of the meeting.

H

OMEROOM

P

ROCEDURES

Homerooms at Terry Fox are provided to support the Grad Transition Program (GTP) for grades 10 -12. Health and Career Education 9 is the focus for the grade 9 homerooms and all levels will also be working on the Daily Physical Activity (DPA) mandated by the Ministry of Education.

Departments may choose to work cross-curricularly to create Homeroom activities reflective of our school goals and the DPA (as mandated by the Ministry of Education).

Teachers will be assigned a division and are responsible for assisting students with the learning outcomes.

Primary Homeroom responsibilities:

• Creating lesson activities that teach students the knowledge, skills and attitudes as outlined in the PLOs and reflective of our school goals

• Supporting student record keeping for assessment purposes • Remediating students when required

Secondary responsibilities:

• Collating and disseminating school information (report cards, newsletters, etc.) This year’s homerooms are:

• September 3, 2014 • September 4, 2014 • October 23, 2014 • December 4, 2014 • January 29, 2015 • March 26, 2015 • May 14, 2015 • June 25, 2015

S

CHOOL

A

SSEMBLIES AND

P

RESENTATIONS This year’s assemblies and presentations are:

• September 9 & 10, 2014 - Grade Assemblies • September 12, 2014 - Terry Fox Assembly • September 25, 2014 Terry Fox School Wide Run • November 5, 2014 – Gr. 9 Take Your Kid to Work Day • November 6, 2014 – Grade 12 Grad Assembly, Block B • November 7, 2014 - Remembrance Day Assembly • January 23, 2015 – Grade 8 Tour de Fox

• February 19-27, 2015 – Programming Assemblies • April 16, 2014 – Grade 12 Grad Assembly, Block C

** Additional seasonal assemblies (approximately 1 or 2 a semester) may be scheduled by Student Leadership and/or for administration.

Prior to the assembly classroom teachers will remind students what appropriate assembly behaviour looks like. We expect and would appreciate it if teachers accompany students to the assembly and then remain with them. If there is a presentation in the theatre the teacher in

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charge must ensure there is appropriate and adequate supervision. There are to be no hats, electronics or backpacks

.

T

ERRY

F

OX

B

ELL

S

CHEDULE

2014

2015

Mon, Tues, Thurs, Fri Wed

Team Meeting/Tutorials 8:00 - 8:45 Warning Bell 7:55 Warning Bell 8:45 Block A 8:00 - 9:17 Block A 8:50 - 9:57 Block B 9:22 - 10:43 Block B 10:02 - 11:13 Block C 10:48 - 12:05 Block C 11:18 - 12:25 Lunch 12:05 - 12:45 Lunch 12:25 - 1:05 Block D 12:50 - 2:07 Block D 1:10 - 2:17 Block E 2:12 - 3:29 Block E 2:22 - 3:29

Early Dismissal Schedule Homeroom Schedule *Assembly Schedule

Warning Bell

7:55 Warning Bell 7:55 Will be published prior to

each event.

Block A 8:00 - 9:07 Block A 8:00 - 9:09

Block B 9:12 - 10:24 Block B 9:14 - 10:27 *Announcements:

Block C 10:29 - 11:36 Homeroom 10:32 - 11:07

Lunch 11:36 - 12:16 Block C 11:12 - 12:21 Will take place at the

Block D 12:21 - 1:28 Lunch 12:21 - 1:01 end of Block B

Block E 1:33 - 2:40 Block D 1:06 - 2:15

Block E 2:20 - 3:29

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T

EACHER

R

ESPONSIBILITIES

/

P

ROCEDURES

C

OUNSELLORS

Students are assigned to counselors for course programming as follows: Ms. Trunkfield A-E (Athletic Director)

Ms. Norlin F-K (Scholarships, TF Alliance, Peer Tutors ) Mr. Chambers L-P (Dept. Head, International Students, EAL)

Ms. Ough R-Z (Awards)

Students are free at any time, except during a scheduled class, to see any counselor regarding general information, programs, or personal problems. In addition to the above, students may seek help from any teacher, or see their vice-principal.

Some of the counseling services provided are:

1. Career information and CHOICES (in the Career Resource Centre) 2. Employment information (in the Career Resource Centre)

3. Scholarship information

4. Study skills assistance for students

5. Support to teachers and students in dealing with student problems 6. Support to staff in monitoring student attendance

7. Arranging for District Services in testing, speech therapy, hearing services, gifted services and visiting teacher services

8. Peer-counseling services

D

EPARTMENT

H

EADS

/S

CHOOL

L

EADERS

Department Heads carry out their duties in accordance with provision of the School Act, its Regulations, and District and School policies. They are responsible to the Principal for the performance of their school-based responsibilities and work closely with other district personnel in carrying out those functions related to system-wide education. Each department head will bring to the position his/her own individual strengths and perspective of the role. Within this organizational framework they may be called upon to:

G

ENERAL

D

UTIES AND

R

ESPONSIBILITIES OF

A

LL

D

EPARTMENT

H

EADS

I

NCLUDE

:

School-Based Duties:

1. Provide leadership in curriculum refinement and development activities

2. Demonstrate an appropriate balance between advocating for one’s departmental needs, and understanding and supporting school-wide needs.

3. Attend and participate in discussion at School Leader/Department Head meetings. 4. Facilitate bi-weekly department initiatives during Wednesday collaborative time,

communicate meeting minutes to administration.

5. Communicate issues of potential interest/concern to administrator liaison 6. Facilitate program implementation and evaluation

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8. Keep current with the latest in technological support for the curriculum and in assessment/evaluation practices

9. Provide consultative services and assistance on instructional methods and teaching strategies

10. Assist with pupil evaluation, grading requirements and reporting practices – monitor student achievement results

11. Co-ordinate learning resources, materials and equipment 12. Plan or implement changes in curriculum and instruction

13. Ensure appropriate use of department budgets, gathering input from department members where appropriate

14. Prepare necessary supply orders, textbook requests, items for maintenance, and a list of ongoing replacement items.

15. Complete yearly inventory of equipment belonging to the department.

16. Support the teachers in your department, i.e. with technology, reporting procedures, new initiatives, share resources, classroom management etc.

17. Provide contact and communication with feeder schools, counselors, learning assistance and other staff

18. Orient and assist new staff, teachers-on-call and student teachers

19. Perform administrative routines, maintain records and assist with school procedures 20. Provide information for school e-news as requested by the principal

21. After consultation the entire department – department heads will submit the departments’ award recipients for the year-end award ceremonies

22. Exhibits a balanced, positive view of school programs.

District Duties:

1. Shows evidence of continuing professional growth and leadership (workshops, district committees, etc.)

2. Has demonstrated ability to provide leadership, to plan, to organize and to work effectively with others

3. Exhibits a balanced, positive view of district programs 4. Possesses curriculum knowledge and expertise

5. Has a record as a highly successful teacher, with unless otherwise approved, a full time continuing school assignment and professional certification

6. Facilitates articulation among schools through participation in district-wide department head meetings

7. Assist, as required, with the planning and implementation of district professional development and curricula activities

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A

PPLICATION AND

S

ELECTION

P

ROCEDURES FOR

S

ECONDARY

D

EPARTMENT

H

EADS

It is suggested that the following procedures be used by school for application and selection of secondary school department heads:

1. All teachers will be made aware of department head position vacancies and interested teachers invited to apply.

2. Teachers are to be made aware of the responsibilities of the position and qualifications criteria.

3. Teachers are to be given the opportunity to provide input regarding school-based needs for the position and the selection process.

4. Interviews are to be conducted and the successful candidate(s) informed that the Principal will be recommending their appointment(s) to the Human Resources Department.

5. All unsuccessful applicants are to be informed and given the opportunity to discuss the reasons why they are not the successful applicant(s).

F

ISCAL

R

ESPONSIBILITIES OF

D

EPARTMENT

H

EADS

Department heads assist the school administration in the requisitioning and allocation of supplies and equipment, in the maintenance of the school plant, and in the collection,

distribution and control of school and student fees. Department head authorization is necessary before the administration will approve expenditures or requisitions in any area.

School Board Budget Items

Each year the school submits requests for building maintenance, for repair and replacement of equipment and for teaching supplies to the School Board Office for inclusion in the school district budget for the coming year. Tentative dollar allocations are provided for equipment and supplies each fall and are subject to final budget approval by the School Board each spring. Maintenance allocations are determined after requests from schools have been submitted to the School Board Office.

Maintenance

Maintenance items provide for school repair and upkeep and must be restricted to this. Capital development of the building or site and renovations may not be included in the maintenance section. Such requests are submitted for possible inclusion in a future Capital Expense Proposal.

Maintenance includes all repairs, carpentry, plumbing, painting, electrical and grounds

personnel. Requests should be given to the vice-principal throughout the year as requirements become evident. Emergency repairs, particularly those involving building or personal safety should be requested when recognized. Generally, the district budget includes a sum for

emergency and/or vandalism repairs. If the cost of such repairs becomes excessive in any one year, then certain non-essential items must be deleted from the annual maintenance list to provide funds.

Repair and Replacement of Equipment

School Board policy provides for the repair and replacement of school equipment according to a formula based upon the value of equipment in the school and the age of the equipment. All equipment, including office, kitchen and custodial equipment is included. Repairs must be provided for first, then replacement.

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Items of $25.00 unit cost and over are included. Classroom furniture, drapes, teaching hardware and laboratory, shop and gym equipment are examples.

Department heads and school administration review the equipment budget annually. School orders for the current year are identified through collaboration and priority setting. Emergency equipment needs, during the school year, are considered by the department head committee and the administration.

School Supplies

This section includes all items of generally less than $25.00 unit cost, as well as consumable supplies of higher cost. Some variation in unit cost is permitted depending on the nature of the item. Supply budget requests are due in May. Allocations to the school are based on

enrolment and then cost of specific subject materials. Each department has a budget and will need a blue sheet to request supplies from Maria.

Certain emergency items and live specimens for science may be purchased from funds provided to the school for this purpose.

Internal Department Accounts

Many departments have supply accounts kept in the school. Access to these accounts is by approval of the administration before a purchase is made. A school purchase order will be issued before the order is placed. (Some departments do have charge accounts or standing purchase orders, e.g. Automotive, Construction and Foods).

1. Tech Education makes out bills for enhanced student projects and all the money is collected at the general office.

2. T-shirts, etc. for Athletics, Grad, Drama, etc. are priced and the money collected before the order is placed.

3. The school store purchases some items for stock and sale to students.

4. Course manuals and workbooks should be paid for upfront and the money collected and replaced in the appropriate account.

D

EPARTMENT

H

EAD

R

EVIEW OF

S

TUDENT

E

VALUATION

Department heads will review with department members course outlines. Course outlines containing information about course and behaviour expectations as well as evaluation and assessment should be kept by Department Heads.

Possible Areas of Review

1. Discuss marks analysis for consistency within the department, validity and accuracy. 2. Review term marks relative to evaluation during the term on tests, assignments,

projects, etc.

3. Discuss evaluation methods, including policies set for “zeros” and late work. 4. Review mark distributions by course and by teacher.

5. Review strategies used to improve student performance. 6. Review final course marks relative to the two term marks.

7. Implement the review of provincial exam results as required by school board policy. 8. The adjudication of final failures and discuss with the appropriate admin liaison.

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Adjudication

1. The vice-principal will set a deadline for marks to be submitted on the marks gathering form.

2. Teachers should finalize their student marks early enough to allow time for a review of their marks with the department head in the two or three days prior to marks gathering day.

S

CHOOL

L

EADER

P

OSITIONS

2014-2015

1. A

THLETIC

D

IRECTOR

/A

THLETIC

L

EADERSHIP Duties as per Coach's Handbook 2013 UPDATE.doc Pg 13

2. T

ECHNOLOGY

/

L

IBRARY AND

B

USINESS

E

D

1. Assist if required with the maintenance of the school website 2. Provide leadership in instructional technology

3. Contribute to the school tech plan, in conjunction with tech steering committee and the principal, for new initiatives, resource acquisition, etc.

4. Participate with an administrator monthly technology steering committee meetings 5. Provide leadership in BCESIS along with site contacts

3. E

NGLISH

1. All of the above General Duties

2. Assist with AP English literature program (registration, exams, etc.)

3. Assist with organization of school based Speech Meet and Spoken Word if it is decided by the department to run such activities

4. C

OUNSELLING

/S

TUDENT

L

EADERSHIP

1. Provide leadership, in conjunction with school administration, for school-based Leadership for example: LINK, Student Council, Grade 12 Legacy programs 2. Work in conjunction with staff involved in other student leadership initiatives to

schedule, plan, and implement student leadership activities including fundraising 3. Assist with school wide assemblies, spirit, Terry Fox Assembly, etc.

4. Provide leadership, in conjunction with school administration and other involved staff in coordinating the following activities related to Grade 9 Transition:

 Orientation activities for grade eight students in late spring and late summer  Welcoming activities throughout the school year for grade nine students  Communicate pertinent procedures and upcoming events with grade nine

students and their parents

 Assist with the support of volunteers for special and on-going events

EAL/International Education// AP

1. All of the above

2. Coordinate Grad Transitions Program 3. Peer Tutoring

4. Coordinate scholarships

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5. L

ANGUAGES

1. All of the above General Duties

6. M

ATHEMATICS

1. All of the above General Duties

2. Plan, organize math contests if it is decided by the department that those are to occur.

8.

PE

1. All of the above General Duties

9. S

CIENCE

1. All of the above General Duties

2. Assist with the Science Co-op program if required

10.

S

OCIAL

S

TUDIES

1. All of the above General Duties

2. Assist with any SS contests for example: Begbie if the department decides to run such contests

3. Assist with AP Psych registration and exams

11.

S

TUDENT

S

ERVICES

1. All of the above General Duties

2. Coordination of SEA allocations/timetable with liaison Vice-Principal 3. Chair school based team meetings

4. Responsible for ISS program

12.

T

ECH

E

D

/A

RT

/

D

RAMA

/T

HEATRE 1. All of the above General Duties

13.

H

OME

E

C

/P

LANNING

1. All of the above General Duties 2. Senior’s Tea

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C

OMMITTEES AND

R

ESPONSIBILITIES

CDMC

The Terry Fox Collaborative Decision-Making Committee (CDMC) Mandate is as follows:

1. The CDMC shall consist of 5 teachers, 1 administrator, 2 CUPE representatives, and the CTA Staff Rep.

2. Meetings are open to any staff member in the school.

3. A meeting requires a quorum of six members, including the chairperson, the administrator, the CTA representative, a CUPE representative, and two teachers. 4. Parents would be welcome to attend CDMC meetings when invited, but would have

advisory status only.

5. Nominations for the CDMC will be taken prior to the June staff meeting. Elections, if needed, will be held at the June staff meeting.

6. The administrator will call the first CDMC meeting in September. A chairperson will be elected at that meeting.

7. All CDMC members will receive a copy of the CDMC Mandate at the first meeting of the school year.

Operating Principles of the Collaborative Decision-Making Committee: 1. The CDMC is a vehicle that ensures that all staff voices are heard.

2. The role of the CDMC role is to make recommendations to the staff and administration with regard to any issues it investigates as per the provisions of Article D7 of the Collective Agreement.

3. The CDMC chairperson in collaboration with the principal will be responsible for preparing the agenda for each CDMC meeting.

4. It is the responsibility of the CDMC chairperson to ensure that, before items are accepted for inclusion on the agenda, any staff member directly involved in that issue has been consulted. This procedure reflects policy enshrined in The BCTF Code of Ethics (Article 5) and the School District Appeals Process (Pg. 32 Terry Fox Planner) 5. Most of the work of the CDMC will be directed towards enhancing the teaching and

learning environment at Terry Fox Secondary.

6. The CDMC chairperson may, on occasion, suggest that another school committee or staff person might more appropriately handle an issue submitted to the agenda. If the staff member who submitted the item accepts the suggestion, it will be noted as a referral on the agenda.

7. Before issues progress to discussion, the CDMC will clearly identify what the issue is. The CDMC may request more information before embarking on discussion or making recommendations.

8. The CDMC recognizes that time and resources are limited and that the CDMC may not be able to address all issues that are brought to its attention. The CDMC will prioritize issues as deemed necessary.

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9. As the school year progresses, the CDMC chairperson will document any deficiencies and/or lack of clarity in this mandate. This documentation will be reviewed at the May CDMC meeting and revisions may be made to the mandate at that time.

For additional information regarding the CDMC, refer to Articles D2.1b and D7 of the Collective Agreement.

P

ROFESSIONAL

D

EVELOPMENT

There is a professional expectation and responsibility for all teaching staff to attend and

participate actively in professional development activities. There is a Professional Development Committee which meets and coordinates Pro-D Activities periodically throughout the year. Teachers are expected to attend Professional Development events scheduled on the dates found in the school calendar. Permission to be absent may be realized through direct conversation with the Principal.

Educators involved with District supported Learning Teams, or school funded training / instructional sessions are expected to share their learning with the staff.

T

ECHNOLOGY

Site Contact – Dave McCristall SharePoint Contact – Dennis Wong

Calendar – Patti Webb, Dennis Wong & Lisa Dubé Electronic Sign – Patti Webb

* See Appendix L for more information

O

CCUPATIONAL

H

EALTH AND

S

AFETY

C

OMMITTEE

The Occupational Health and Safety Committee will consist of at least four staff members: one administration rep, one CUPE rep and two CTA reps, as well as a designated first aid attendant. The School Safety Committee will meet monthly to review district committee minutes & school injuries & violent incidences, to consider items referred by any member of staff, and to do site inspections. WCB Occupational Health and Safety manuals are in the appropriate vice-principal’s office.

Members are: Lisa Dubé, CTA Rep TBA, and CUPE Rep Marty Peterson

Safety Committee Recommendations

1. Hazardous materials and spray bombs are not to be put in wastebaskets. Please let the admin liaison know if such materials are present, so that he can arrange

appropriate pick up.

2. Approaches to and from all exit doors must remain clear and free from equipment or stored items.

3. Students must not be left without staff supervision in those special areas where safety hazards exits, e.g. labs, gym, weight room, shops, etc.

Fire Alarms

1. In the event of a fire alarm, the building will be evacuated of all staff and students, according to Emergency Procedures.

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2. Teachers are to lead their classes out by the nearest designated exit. A specific student is to be designated to see that all students leave the room and the building, to close classroom doors, and to report to the teacher when the class is assembled outside. 3. Windows and doors of the classroom are to be closed.

4. Teachers are to take their attendance records with them and make an attendance check when all students are clear of the building. Students are to be cleared well away from the building.

5. No one is to re-enter the building until the all clear sounds.

6. “Province of British Columbia – Guidelines – Fire Exit Drills for Schools” is to be posted throughout the school. Each fire exit and emergency evacuation route will be posted in each classroom.

Earthquake Preparedness

Earthquakes happen with no warning: therefore life-protecting actions must be taken at the first indication of ground shaking. Even in the most severe earthquakes, buildings rarely collapse completely. Injury and death are most often caused by shattering and falling of non-structural elements such as window glass, ceiling plaster, lighting fixtures, etc. There will be no time to think what to do; therefore, of all earthquake preparedness measures, Earthquake drills are the most important. Drills should simulate emergencies such as jammed doors, and blocked hallways and stairways.

The following are recommended drill procedures for a teacher and a class of students. When the earthquake begins:

1. TAKE COVER under desks and tables. 2. FACE AWAY from windows.

3. ASSUME “CRASH POSITION” on knees, head down, hands clasped on back of neck, or head covered with book or jacket.

4. COUNT ALOUD TO 60; earthquakes rarely last longer than 60 seconds and counting is calming.

The teacher should:

1. Issue the TAKE COVER order. 2. Also take cover for 60 seconds. 3. Review evacuation procedures.

If the teacher is injured, two student monitors (preferably with some emergency training) should have designated authority to give instructions.

If tremors are not felt by all, evacuate on sound of fire bell, announcement or air horn as per instructions below.

All staff are to familiarize themselves with the emergency evacuation and emergency preparation plans in this staff handbook.

Evacuation for Fire and Earthquake

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Evacuate the building as per the plan. (see map on following page) 1. Lock doors behind you. Keep class together.

2. Reconvene on the football field oval, in the general areas designated for your part of the building. (see attached map)

3. Students are to line up at edge of field, or on oval, in groups of two, with no talking or wandering about.

4. Teacher will take attendance on sheet (see attached), and send it to Command Centre (centre of field)

5. Teachers will be at front of class, on the field, facing the command centre.

6. All teachers not teaching and students with an off block will report to South End Zone to receive instructions from J.J. Hyde.

7. All other extra staff will report to command centre.

8. For students with special needs, refer to the emergency evacuation plan for that student.

Lockdown Procedures

When you move to a lockdown you move to a heightened state of safety and security. Always keep in mind that “lockdown” is a scary word for parents, students and teachers. You move to a lockdown whenever it is not safe to evacuate. The intention is to minimize the threat to the school and/or to isolate the threat. A lockdown means it has been deemed safer for students to remain in rooms behind locked doors. A lockdown means no one enters or leaves the building without permission. A lockdown will create fear but maybe the fear of the threat will save lives. It creates a manageable level of anxiety. Lockdowns may be required within classrooms or in the main gym. Listen carefully to the announcement and act immediately.

Possible Reasons to Move to Lockdown

1. bomb threat (not safe to evacuate until exits and pathways to exits are ‘cleared’ by police)

2. armed intruder 3. shooter outside 4. wild animal outside 5. chemical spill nearby

6. violent incident in neighborhood

There are two types/levels of lockdowns:

C

ODE

Y

ELLOW

L

OCKDOWN

Code YELLOW – Lockdown

School District 43 Coquitlam / Port Moody Police / R C M P

This is a procedure which allows the school to continue with the normal school day, but forbids outside activity and unnecessary room-to-room transit. No unauthorized personnel are to enter the building. Code YELLOW is most commonly used when an incident is occurring outside the school building, on or

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off school property, and there is no immediate or active threat. A Code YELLOW may be initiated by the Police or by School Administrators.

Steps to implement Lockdown after possible threats have been identified:

1. Lockout signal is given via PA speakers: 

“This is a Code Yellow Lockdown …” (repeated 3 xs): Code Yellow Lockdown … Code Yellow Lockdown … Code Yellow Lockdown.

2. Office staff may call 911 and then call or email the School Board Office and their Assistant  Superintendent.

3. Staff / Students go directly to their respective classrooms. Have students who are outside  immediately return to school building by bell tone or bullhorn signal.

4. Administrators and / or assigned staff – check that all exterior doors and entrances are  locked and secure. Non-enrolling teachers / staff go to nearest classroom or staffroom or office.

5. Teachers / Staff secure classrooms: 

 Close windows and blinds

 Lock the door

 Take and submit attendance

 Record any additional staff / students that are in the room

6. Teachers log onto their district email for situation updates. Updates may also come over  the P.A. Teachers can inform students of situation updates.

7. Teachers may have students do quiet seatwork. This ensures no new announcements are  missed. Do not open doors (NO bathroom / drinks). Ignore fire alarms unless FIRST hand knowledge of fire or emailed information to respond. If exiting, go to rally point – not grounds.

8. Monitor main entrance and allow only AUTHORIZED personnel into building through this  point.

NOTE: Code YELLOW may move to Code RED should threat become immediate and active.

9. “Code GREEN – All Clear x 3” on PA called only after threat has been resolved and/or an e-mail sent to all staff via district e-mail.

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C

ODE

R

ED

L

OCKDOWN

Code RED – Lockdown

School District 43 Coquitlam / Port Moody Police / R C M P

This is a procedure is used when there is an immediate and imminent threat to the school building population. School staff and students are secured in the rooms they are currently in and no one is allowed to leave until the situation has been safely resolved or evacuated safely. Most commonly implemented when the building has an intruder. A Code RED can be initiated by Police or School Administrators.

Steps to implement Lockdown after a threat has been identified:

10. Lockdown signal is given via PA speakers; 

“This is a Code Red Lockdown …” (repeated 3 xs): Code Red Lockdown … Code Red Lockdown … Code Red Lockdown.

11. Office staff call 911 – remain on the line with the Police (Port Moody or RCMP).  

12. Call / e-mail the Superintendent’s office as soon as safely possible. 

13. All persons report to the nearest securable classroom immediately. 

14. Teachers / Staff check hallways for students. Once students are in the classroom: 

 Secure and barricade doors

 Turn out lights

 Cover windows

 Pull shades

 Move students out of line of sight of doors and windows

 Hide

 No talking

15. Teachers/Staff are not allowed to open doors for ANYONE under ANY circumstances.  16. Teachers/Staff take attendance and record staff/students that are in the room, missing and 

extra students from the hall and await further instructions.

17. Teachers/Staff log onto their district e-mail and monitor for updates.  18. All activities cease. Ignore fire alarms unless FIRST hand knowledge of fire or emailed information 

to respond. If exiting, go to rally point – predetermined site or to where directed by police.

19. Students/Staff outside building must evacuate to a predetermined, off-campus location. Rally point  may change under direction of police.

20. In the event of an Active Shooter / Homicide in Progress:

 Follow instructions above. Stay secure/barricaded and hidden!

 Proximity = Jeopardy. In the presence of deadly threat, discretion to remain in lockdown, confront the intruder or to evacuate immediately by means other than hallways may have to be exercised.

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 Go to the rally point

NOTE: WHEN EVACUATING, LEAVE WITH HANDS UP UNTIL CLEAR OF POLICE PERIMETER

21. “Code GREEN – All Clear x 3” on PA and/or using district e-mail. Called only after building is secured and most have been evacuated by police. Only open doors / come out of hiding for identified police officers.

Lockdown Check List

1. Lock all classroom doors.

2. Lock all exterior doors (custodians & admin)

3. Keep one telephone line open so that Police, Board office can contact the school. (Admin have cell phones)

4. Take attendance in each room. Note those who are absent (especially note those who were present at the beginning of the class and now they are not in class.) You may be required to email it or submit it after the “all clear”.

5. Open email (Outlook) in case it is used as a form of communication. 6. Keep everyone facing away from the glass and doors where possible. 7. Pull shades or drapes and turn off lights if appropriate (Level II).

8. Release no one except by the direction of the principal or designate or the police. 9. Do not release students or staff for restrooms or lockers.

10. Do not use radio, TV, or cell phones in classrooms. 11. Everyone should lie on the floor if gunshots are heard.

12. Call the school office with vital information. (E.g. I see a person in the NW Hallway, etc.)

13. Only open the doors when an “all clear” or “Release” is given.

14. Have a consistent message for parents who are calling the school during the lockdown.

15. Call other schools in immediate vicinity, which may be affected by the circumstances that created the need for the lockdown.

WHMIS (Workplace Hazardous Materials Information System)

It is the responsibility of each staff member to familiarize themselves with the use and location of the two sets of WHMIS manuals. Present locations are:

1. medical room

2. science preparation room

Bomb Threats

While the police are involved in searching the building, the following procedure will be followed during a bomb threat:

1. No student will leave the class without permission of the teacher or administrator and no students will be dismissed early.

2. Evacuate as per the Emergency Evacuation Plan if required.

3. The teacher will take attendance and proceed with evacuating the building in an orderly manner.

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*INDIVIDUAL STUDENT SAFETY PLANS WILL BE CREATED AND SHARED IN SEPTEMBER.

B

EAR

A

WARE

P

ROCEDURES

A. Daily Procedures:

1. Hallway Exterior Doors unlocked between 6:00am to 10-30pm to allow for students or parents to enter the building if bear is sighted.

2. Exterior garbage cans emptied.

3. Administration visually checks playfield prior to students being dismissed at recess and lunch

4. Staff on supervision wear safety vests and carry whistles.

E

MERGENCY

A

CTIONS

B. Bear Sighting off of school grounds:

1. Phone call from neighbor or parent received. Time and location of bear sighting are noted.

2. Announcement made to notify school if sighting is near a dismissal time.

3. Students kept indoors if time of bear sighting is near a break time (recess, lunch) 4. Students and parents advised of bear sighting in neighborhood if sighted near 1:45pm.

Students must be under direct supervision of their parent or daycare provider when released. Students walking home alone will be kept at school and provided with further instructions from Principal.

5. Coquitlam RCMP and Conservation Officers are contacted immediately for assistance or further instructions.

C. Sighting of bear on school grounds during instruction time:

1. Staff report bear sighting to office.

2. Announcement made to notify school that a bear is on school grounds. 3. Students kept in at recess and lunch (Indoor Day)

4. Daycare notified. 778-285-8535 (Offsite & “BRIGHTSTART”)

5. Coquitlam RCMP and Conservation Officers are contacted immediately for assistance or further instructions

D. Sighting of bear on school grounds if students or staff are outdoors (Morning; Recess; Lunch or Afterschool)

1. If sighted by supervising staff, a whistle is blown.

2. Announcement made asking everyone to proceed indoors.

3. Students enter the school via the nearest unlocked exterior door. Move calmly towards entrances. Students then proceed to the gymnasium or commons once they are in the school.

4. Daycare is notified. 778-285-8535 (Offsite & “BRIGHTSTART”)

5. Coquitlam RCMP and Conservation Officers are contacted immediately for assistance or further instructions.

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E. If You See a Bear:

 Remain calm; don’t panic. Often the bear is simply looking for food and will move on if it finds nothing to eat.

 Keep away from the bear and go inside – bring all students inside.

 Never approach the bear and do not run from the bear. Do not act submissively by crouching down or whispering.

 Warn others of the bear’s presence, but don’t do it by yelling

 If the bear climbs a tree, keep people and pets away. Eventually when things quiet down, the bear will come down and leave. This usually happens after dark when the bear feels safe. Once the bear is safely out of the area, check the area to ensure there are no attractants available.

Staff, students and parents are instructed to not approach the bear or cubs. For any bear announcements, use #00 on intercom (Inside and Outside Speakers)

P

RO

-

ACTIVE

M

EASURES

BEAR AWARENESS FOR: Teachers or EAs:

Wear safety vests; bring whistle; cell phone or walkie talkie or other audible alarm when outdoors with students.

Administration:

Notify staff member when proceeding outdoors to conduct a bear sweep. Check in with staff member upon return. Bring cell phone, walkie talkies, whistle or other audible alarm.

Caretaker:

Caretakers should remove garbage during daylight. Whistles are issued to caretakers. Caretakers should secure garbage bins. If possible, move vehicle close to exit door.

Casual Employees, Trades/Shops Personnel, Maintenance or Grounds Crew:

Notify visiting employees if a bear has been sighted in the area.

Moving Safely:

Look out window before going out exterior door. Be careful when going around a corner. This will minimize the chances of startling a bear if it is outside your door.

Recent School Actions:

 Removal of Blackberry bushes.

 Communication with Bear Aware, RCMP and Conservation Officers

 Communication with River Springs community regarding outdoor garbage

 Newsletters, PA announcements and Assemblies

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Who Are You Going To Call? Conservation: 1-877-952-7277 Coquitlam RCMP: 604-945-1550 or 911 Off-Site Daycare: 778-285-8535

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Non-Scheduled Students South End Zone

First Aid

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R

ESPONSIBILITIES OF

T

EACHING

S

TAFF

B.C. Public school teachers in the province are required to perform their duties as outlined in the School Act Regulations and School District No. 43 (Coquitlam) Policy. Every teacher should be familiar with the Public School Act, Regulations and Ministerial orders. A School Board Policy Book is kept in the main office and is available to staff.

T

EACHER

A

TTENDANCE

Teachers are expected to be in the school during their regular instruction hours. Teachers are expected to be in the school at least 15 minutes before their first class and 15 minutes after their last class. If a circumstance arises that may cause a teacher to be late, please telephone the school to advise and arrange for your class to be covered. Teachers may leave the building during their scheduled lunch break. Please advise the office in such a case so telephone messages can be taken.

Teachers will normally be expected to do their preparation and marking in school during their preparation period. Should it be necessary to leave the building during a preparation period, please let the office know.

Teachers are responsible to be present for all regular and altered schedules including: 1. Wednesday Morning Department Meetings / Tutorials (8:00 am)

2. Monthly Staff Meetings (2:45 pm) 3. Scheduled Homerooms;

4. Scheduled Parent Orientation Meetings and Parent Teacher Conferences;

Altered schedules will be listed on the school calendar, updated at monthly staff meetings and listed in the Raven daily announcements whenever possible.

A

BSENTEEISM

T

EACHER ON

C

ALL

A CADS form will be made available at the beginning of the school year to each teacher. All staff are required to use the CADS system whenever they are going to be absent regardless of whether a TOC is required.

A TOC folder must be kept current and organized so that in addition to lesson plans the replacing employee has readily available information on the school organization, emergency procedures and personnel to contact. This must be done by individual teachers.

At minimum, the folder should include:

1. Paper copy of up to date class rosters and attendance instructions. 2. Seating plan if applicable.

3. Bell schedule 4. School map

5. Emergency Information

6. Department head’s name, room number and extension number 7. Outline of behaviour/attendance expectations in your class. 8. Lesson plans with associated handouts.

9. A list of helpful student volunteers.

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A

TTENDANCE AT

M

EETINGS

There are meetings throughout the year that staff are required to attend. Staff Meetings are generally scheduled for the first Monday of every month. They will be held in the theatre or the library (depending on availability) and will start at 2:45. Please see the School Calendar and e-mails that precede these meetings. Permission to be absent may be realized through direct conversation with the Principal.

Teacher attendance at all Department Meetings (in addition to the scheduled Collaborative Time) is a part of the professional expectations for the sharing of organizational implementation and dissemination of information.

C

OMMUNICATION

Teachers are reminded that communication in any school is difficult but more difficult in large schools such as Terry Fox. Staff are expected to make sure that e-mail is read and noted at least once a day; voice mail is listened to at least once a day and calls replied to or returned in a timely manner. Mail is dealt with daily by the secretarial staff. Staff have a professional

responsibility to keep up to date, keep their mail slots clean and respond to or deal with notes from colleagues, admin or parents. The surest and most effective way to communicate with people is face to face.

Email & SharePoint Goals:

1. to reduce paper consumption

2. to increase efficiency in communication 3. maintain professionalism at all times

Everyone will have an e-mail address and access to a computer in his or her classroom or office. In addition, directories have been set up for departments and various groups (eg. Athletics); messages can be sent, therefore, to everyone, to individuals or to groups. Keeping our goals in mind, there are a few rules that need to be established.

DO’S

1. check your e-mail and school website daily 2. keep messages concise and to the point

3. organize your mail-box regularly, once or twice a month

4. save time by replying to messages rather than starting a new message 5. be polite and positive, as you would in any written communication DON’TS

1. print out your messages, thereby defeating goal #1

2. send jokes, chain letters, advertisements, junk mail or down-load huge information packages

3. send attachments that consume large amounts of memory and time to load and read 4. use e-mail to expound philosophically, attack policy, or simply vent – the better venue for

these acts is face-to-face conversation

5. overuse exclamation points or uppercase letters (the equivalent to shouting in someone’s ear)

6. send personal or private e-mail (remember: there is no such thing as private email) E-MAIL MAY BE:

1. read by the system administrator 2. forwarded to someone else

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3. sent in error to someone

4. saved on the central hard-drive as the system is backed up

Always use discretion in your e-mail content and pay special attention to the tone of your messages. The recipient can’t see your smiling face and recognize when you’re joking! Course Outlines:

Preview outlines and Assessment/Evaluation outlines must be provided to students during the

first two weeks of each semester. See Appendix D.

Accurate and Up to Date Attendance:

Please ensure attendance is accurate and up to date. Remember the Autodialer phones the students’ home at the end of the day on the BCesis attendance information.

It is imperative that attendance is taken and a paper copy is submitted to the office before the departure of a field trip.

A

SSESSMENT AND

E

VALUATION

Teaching staff have a professional responsibility to assess students’ work in a timely manner. Students cannot be expected to improve if we have not marked and returned student essays, projects, assignments and tests with meaningful and comprehensive feedback. We have a professional responsibility to provide students with feedback so that time to practice and improve is available.

Judging vs Coaching

However, not every piece of student work necessarily needs to be graded. The key is feedback whether it be verbal or written. Students will rarely take the time to practice if a grade is on every assessment that is returned to them. Assessment should always be about learning outcomes and not about things like neatness or timeliness. Whenever possible, homework that is considered “practice” should not be included in a students’ overall grade. Last, criterion – referenced assessment with examples of previous student should be used to help students better understand how you will judge their work.

Not everything that can be counted counts and not everything that counts can be counted -

Einstein

“Make it about the learning and not necessarily about the marks.” 5 Formative Assessment Strategies:

• Provide learners with clarity about, and understanding of, the learning intentions for the work at hand and the criteria for success.

• Design thoughtful classroom discussions and questions that generate evidence of learning.

• Provide immediate feedback that moves learners forward.

• Put learners to work as learning/ teaching resources for each other.

• Do everything you can think of to make sure that learners are the owners of their own learning.

2 Big Ideas:

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• Make sure that we focus on learner metacognition so the learner figures out how to self coach.

Figure

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