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BUREAU COUNTY BUREAU COUNTY BOARD MINUTES APRIL 14, Regular Meeting Bureau County Courthouse 6:30 PM 700 South Main Street, Princeton, IL 61356

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MINUTES ● APRIL 14, 2020

Regular Meeting Bureau County Courthouse 6:30 PM

700 South Main Street, Princeton, IL 61356

IN RESPONSE TO COVID-19, PUBLIC COMMENT WILL BE ACCEPTED DURING THE COUNTY BOARD MEETING. HOWEVER, PUBLIC COMMENT CAN ONLY BE MADE VIA EMAIL TO:

COUNTYCLERK@BUREAUCOUNTY-IL.GOV UP UNTIL 4:30PM ON THE DAY OF THE MEETING. REMEMBER TO INCLUDE YOUR NAME, VILLAGE, TOWN, OR CITY. EMAILED COMMENTS WILL BE READ AT THE COUNTY BOARD MEETING.

THE MEETING OF THE BUREAU COUNTY BOARD IS BEING HELD VIA TELECONFERENCE TO PREVENT FURTHER SPREAD OF COVID-19.

Telephone Access Phone Number: 312-626-6799 Meeting ID: 888 325-040#

CALL TO ORDER - Mrs. Entwhistle ROLL CALL

- Mr. Eggers

PRESENT: Albrecht, Dale Anderson, Ralph Anderson, Baracani, Bickett, Braida, Cain, Dobrich, Donarski, Humpage, Lilley, Marini, Maynard, McCook, Paris, Piccatto, Rabe, Rediger, Stetson, Warren, Whited, Entwhistle

ABSENT: Crowther, Feeney, Thacker, Thompson INVOCATION

-Ms. Lilley

PLEDGE OF ALLEGIANCE APPROVING OF MINUTES

Approve of Board Minutes from March 10, 2020, Regular Meeting

Mr. Dobrich made a motion to approve the Board Minutes from March 10, 2020. Mrs. Stetson seconded the motion. On vote, motion carried.

READING OF COMMUNICATIONS - Mr. Eggers

Mr. Eggers read a letter from the Forestry Department of Corn Belt Energy Corp. concerning vegetation management.

Approve & Place on File the Quarterly Report of the Regional Superintendant of Schools

Mrs. Entwhistle presented the Quarterly Report of the Regional Superintendent of Schools. Mr. Cain made a motion to approve and place on file the report, seconded by Mrs. Marini. On vote, motion carried.

Approve Ordinance for Public Transportation

Mrs. Entwhistle presented an Ordinance for Public Transportation. Mr. Dobrich made a motion to place the ordinance on file. Mr. Baracani seconded the motion. On vote, motion carried.

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Approve Resolution Authorizing Execution and Amendment of Section 5311 Grant Agreement Mrs. Entwhistle presented a Resolution Authorizing Execution and Amendment of Secton 5311 Grant Agreement. Mrs. Piccatto moved to place this on file, seconded by Mrs. Stetson. On vote, motion carried.

APPOINTMENTS

Appoint Charles Waca to the Board of Commissioners of the Bureau County Housing Authority for a 5 year term effective May 14, 2020.

Mrs. Entwhistle made the appointment. Mr. Baracani seconded it. On vote, motion carried. Appoint Anthony Goodman to Mineral-Gold Fire Protection District

Anthony Goodman- Trustee- 3 year term- May 1, 2020-April 30, 2023

Mrs. Entwhistle made the appointment. Mr. Cain seconded it. On vote, motion carried. Appoint Rosemary Goossens to Mineral-Gold Fire Protection District

Rosemary Goossens- Trustee- 3 year term- May 1, 2020-April 30, 2023

Mrs. Entwhistle made the appointment. Mr. Baracani seconded it. On vote, motion carried. Appoint Ann Sprowls to Sheffield Fire Protection District

Ann Sprowls- Trustee- 3 year term- Effective May 4, 2020

Mrs. Entwhistle made the appointment. Mrs. Stetson seconded it. On vote, motion carried. Appoint Terry Linnig to Ladd Fire Protection District

Terry Linnig- Trustee- 3 year term- July 1, 2020-June 30, 2023

Mrs. Entwhistle made the appointment. Mr. Baracani seconded it. On vote, motion carried. Appoint Keith McLane to LaMoille Fire Protection District

Keith McLane- Trustee- 3 year term- Effective May 4, 2020

Mrs. Entwhistle made the appointment. Mr. Donarski seconded it. On vote, motion carried. PUBLIC COMMENT

STANDING COMMITTEE REPORTS EMA AND ZONING - MR. WHITED

1. Summary of Zoning Hearings Report

Approve Rezone for Plant Health Intermediate Inc. from Agriculture to M-2 to bring existing fertilizer mixing and blending facility into compliance with the Zoning Ordinance. The Planning Commission recommended approval. The Zoning Board of Appeals recommended approval. There were no objections, and the Zoning Committee recommended approval. Mr. Whited made a motion to approve the rezoning, seconded by Mr. Baracani. On vote, motion carried.

Approve Conditional Use for Plant Health Intermediate Inc. to bring existing fertilizer mixing and blending facility into compliance with Zoning Ordinance. Also to place two 5,000 gallon mixing reactors and six 11,850 gallon poly storage tanks on the property. The Planning Commission recommended approval. The Zoning Board of Appeals recommended approval. The Zoning Committee recommended approval. Mr. Whited made a motion to approve, seconded by Mrs. Piccatto. On vote, motion carried.

EMA Report Zoning Report

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HEALTH DEPT - MS. BRAIDA

Mrs. Braida expressed thanks to Ms. Laurie Guither for the work she has put in for the Health Department. She has been working from home, and keeping the website open and up to date. ANIMAL CONTROL - MR. HUMPAGE

Animal Control Report

There was no Animal Control Report for the month.

FEES AND SALARIES/LABOR RELATIONS - MRS. STETSON

1. Approve allowing employees to remain in rotational paid status during COVID-19 crisis through April 30th.

Mrs. Stetson made a motion to allow employees to remain in rotational paid status during the COVID-19 crisis through April 30th. Mr. McCook seconded the motion. Mr. Rabe asked for clarification. Mrs. Stetson explained that Mrs. Entwhistle had approved to allow employees to be paid in a rotational status until April 7th. This is a motion to extend the rotational paid status until April 30th. Mr. Cain asked who was being rotated. Upon explanation, vote carried.

2. Approve Account Activity Report for Tax Agent Joe Meyers & Associates

Mrs. Stetson made a motion to approve the Account Activity Report for Tax Agent Joe Meyers and Associates. Mrs. Warren seconded the motion. On vote, motion carried.

3. Approve Public Safety Sales Tax Transfer to General Fund of $79,036.07

Mrs. Stetson made a motion to approve the Public Safety Sales Tax transfer of $79,036.07 to the General Fund. Mr. Baracani seconded the motion. On vote, motion carried.

She then read the corrected Various Taxes County Receives Report and made a motion to approve it and place it on file. She reminded the Board that at this time last year we were dealing with the Polar Vortex, which explains the lower tax income from last year. The motion was seconded by Mr. Baracani. On vote, motion carried.

Fees and Salaries Report Place on File Sheriff's Report

Mrs. Stetson made a motion to place on file Sheriff Reed's Report. In it, he reported payment of $1,069.27 from Freedom House to be deposited in the General Fund by the Treasurer. This is payment for time spent investigating domestic violence and sexual violence during the month of December 2019, as provided for under the federal grant, OVW Improving Criminal Justice Responses to Sexual Assault, Domestic Violence, Dating Violence and Stalking Grant Program. Total earnings for March 2020 was $5,520.63. Mr. Dobrich seconded the motion. On vote, motion carried.

Place on File Circuit Clerk's Report

Mrs. Stetson made a motion to place on file the Circuit Clerk's Report. The Circuit Clerk reported earnings of $18,499.38, paid to Bureau County. These were fees from Interest Traffic/Criminal/Civil Checking Account of $57.33, Bond Forfeiture of $270, March Passport fees of $350, and March Photocopies of $293.30. Mr. Baracani seconded the motion. On vote, motion carried.

Place on File County Clerk's Report

Mrs. Stetson made a motion to place on file the County Clerk's Earnings and Expenditures Report for March 2020 in the amount of $16,009.54. Mr. Donarski seconded the motion. On vote, motion carried.

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TRANSPORTATION (HIGHWAYS, ROADS & BRIDGES, WEEDS) - MR. RABE

1. Resolution to Recommend Awarding Low Bid for Pavement Preservation on Various County Highways

Mr. Rabe presented a Resolution of Bureau County to Recommend Award for Pavement Preservation Various County Highways Section 16-00260-00-PP to Pavement Maintenance Services (PMS). A letting was held in Springfield on March 6, 2020. PMS had the lowest bid of $2,594,659.60. The Bureau County Transportation Committee considered all of the bids at their March 30th meeting, where they agreed to recommend the award to PMS to the full County Board for approval. Mr. Rabe made the motion to approve, seconded by Mrs. Warren. ROLL CALL VOTE.

AYES: Albrecht, Dale Anderson, Baracani, Bickett, Braida, Cain, Dobrich, Donarski, Humpage, Lilley, Marini, McCook, Paris, Piccatto, Rabe, Rediger, Stetson, Warren, Whited, Entwhistle. NAYS: None. ABSENT: Ralph Anderson, Crowther, Feeney, Maynard, Thacker, Thompson. 2. Resolution to Recommend Awarding Low Bid for Maintenance Materials for Township

Sealcoat Maintenance Programs in Berlin, Bureau, Fairfield, La Moille, Ohio, Walnut, and Westfield Townships.

Mr. Rabe presented a Resolution to Recommend Awarding Low Bids for Maintenance Materials for Township Sealcoat Maintenance Programs for Berlin, Bureau, Fairfield, LaMoille, Ohio, Walnut, and Westfield Townships. The public bid letting was March 6th, 2020. The low bids were submitted by Civil Contractors. Mr. Rabe made a motion for a roll call vote to be taken, seconded by Mr. Baracani. ROLL CALL VOTE.

AYES: Albrecht, Dale Anderson, Ralph Anderson, Baracani, Bickett, Braida, Cain, Dobrich, Donarski, Humpage, Lilley, Marini, McCook, Paris, Piccatto, Rabe, Rediger, Stetson, Warren, Whited, Entwhistle. NAYS: None. ABSENT: Crowther, Feeney, Maynard, Thacker, Thompson. 3. Resolution to Recommend Awarding Low Bid for Maintenance Materials for Township

Sealcoat Maintenance Program in Concord, Gold, Greenville, Leepertown, Macon, Manlius, Milo, Mineral, Neponset, Wheatland, and Wyanet Townships

Mr. Rabe presented a Resolution to Recommend Awarding Low Bids for Maintenance Materials for Township Sealcoat Maintenance Programs for Concord, Gold, Greenville, Leepertown, Macon, Manlius, Milo, Mineral, Neponset, Wheatland, and Wyanet Townships. The public bid letting was March 6th. The low bids were submitted by Pavement Maintenance Services. Mr. Rabe made a motion for a roll call vote to be taken, seconded by Mr. Donarski. ROLL CALL VOTE.

AYES: Albrecht, Dale Anderson, Ralph Anderson, Baracani, Bickett, Braida, Cain, Dobrich, Donarski, Humpage, Lilley, Marini, McCook, Paris, Piccatto, Rabe, Rediger, Stetson, Warren, Whited, Entwhistle. NAYS: None. ABSENT: Crowther, Feeney, Maynard, Thacker, Thompson. 4. Resolution to Appropriate STP-BR and CAB Funds for Structure Replacement in Village

of Tiskilwa

Mr. Rabe presented a Resolution Appropriating STP-BR and CAB Funds for Structure Replacement Village of Tiskilwa Section 15-00254-00-BR. This bridge carries Jefferson St. over Rocky Run. This is a 50/50 cost share of our 20%. The project is $260,000, and the County Aid Bridge Fund will be $65,000 at a 50% cost share with the village. Mr. Rabe made a motion to accept, seconded by Dale Anderson. ROLL CALL VOTE.

AYES: Albrecht, Dale Anderson, Ralph Anderson, Baracani, Bickett, Braida, Cain, Dobrich, Donarski, Humpage, Lilley, Marini, McCook, Paris, Piccatto, Rabe, Rediger, Stetson, Warren, Whited, Entwhistle. NAYS: None. ABSENT: Crowther, Feeney, Maynard, Thacker, Thompson.

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INSURANCE - MRS. FEENEY

1. Approve Health Insurace RFP to Solicit Bids from Qualified Insurance Brokers. The contract period for employee medical, prescriptions, dental, vision, and life will be January 1, 2021 through December 31, 2023

Mr. Donarski said a legal advertisement was placed for bids on insurance. He deferred to Mrs. Schallhorn, who said that the current vendor contract expires December 2020. The Committee decided to release an RFP bid, which is in the Board Packet. They are seeking proposals from insurance brokers and 3rd party administrative services for health options. Written proposals will be due by Friday, May 15th, 2020 and will be reviewed by the Committee. Based on the Committee's direction, interviews will be arranged. The Committee anticipates a recommendation from the County Board in July. A motion was made by Mr. Cain to approve, seconded by Mr. Baracani. On vote, motion carried.

Insurance Report

LAW, MEMORIALS & RULES/ASSESSMENTS - MRS. MARINI Law Report

Mrs. Marini presented the Coroner's Report for March 2020. It showed 25 coroner's cases, 4 death investigations, 17 cremations, and no autopsies. She reported income of $4,336. She moved to place the report on file, seconded by Mrs. Stetson.

Mrs. Marini presented the Public Defender's Report. There were 4 felony cases, no misdemeanors, no traffic, and 2 juvenile cases for a total of 6 cases. There was also one weekend (the weekend of March 23rd) spent in court. She moved to place the report on file, seconded by Mr. Donarski. On vote, motion carried.

Supervisor of Assessments Report

BUILDING AND GROUNDS, PRINTING AND STATIONERY - MRS. WARREN

1. Approve bid from Combined Cleaning to clean floors in Courthouse for $4,050.00. Mrs. Warren made a motion to approve Combined Cleaning to wash and wax the Courthouse hallways, common areas, and stairways. The cost will be $4,050. The motion was seconded by Mr. Baracani. On vote, motion carried.

2. Approve bid to clean windows on inside of Courthouse for $375.00.

Mrs. Warren made a motion to approve Combined Cleaning to be approved to wash the Courthouse's windows inside and out for their bid of $375. This was seconded by Mrs. Stetson. On vote, motion carried.

3. Approve and accept low bid from Kernans Lawn Service $5,995.00 for lawn care $4,895.00 for snow/ice removal.

Mrs. Warren reported that there were two bids for lawn service. One bid was from a company in Sheffield for $15,000. The other was from Kernans Lawn Service for $5,995 for lawn care and $4,895 for snow and ice removal. She made a motion to accept the bid from Kernans, seconded by Mr. Cain. On vote, motion carried.

Building & Grounds Report Printing & Stationery Report SPECIAL COMMITTEE REPORTS

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HOUSING AUTHORITY - MR. BARACANI TOURISM - MS. BRAIDA

ECONOMIC DEVELOPMENT - MR. CAIN

1. Approve assisting County small businesses in getting CDBG funds through the Illinois Department of Commerce and Economic Opportunity Grant.

Mr. Cain reported that there are businesses outside of our city limits that the County will need to be involved with in order to obtain small business loans (grants). This will involve a lot of paperwork, way more than Mrs. Schallhorn can handle on her own. The County will need to hire an outside firm. There are a lot of variables involved. The small business can get up to $25,000, but if they default on the loan (terms of the grant), the County becomes liable for that amount, which can get very costly. If we hire an outside firm, they will want 2% to do the paperwork up front, and 4% if the $25,000 is awarded. Mr. Cain recommended that the Committee do some groundwork on their options, and make a news release to see who is interested. He again cautioned that if the business defaults on the loan (grant), the County will be liable to pay the State back the money.

Mrs. Schallhorn added that the funding opportunity is for local government entities and interested businesses. The grant is federally funded through the U. S. Department of Housing and Urban Development. The Downstate Small Business Stabilization is the component that has been established to provide working capital funds to community businesses economically impacted by the COVID 19 virus. The grant has a ceiling of $25,000 and provides for working capital for 60 days. All applications have to go through the County, which is the local unit of government. There are several pieces to the application process. The government (County) would be making the application on the behalf of the business and would be taking on certain responsibilities, as Mr. Cain explained. Ultimately, if the awarded grant goes in another direction (is used outside of the parameters of the grant), then the State will pull that money from the County.

Mr. Cain expressed his feeling that the County should see who are on the applications, how much it would cost the County, and go from there. The County may need to call a special meeting to discuss this. It was a consensus among the Economic Development Committee that the overseeing of the paperwork would be too big of a job for Mrs. Schallhorn. A question was asked by a board member during the Zoom meeting, whether this needs to be tabled for now. Mr. Cain recommended that the County make a news release, see what interest there is, and go from there. This cannot be drug out. Mrs. Schallhorn said she agreed with generating the news release. She did some checking and found that there is some local interest. Mrs. Marini added that without the County's help, this grant could not be secured, so the County needs to make that offer available. Mr. Paris asked if the County had a firm in mind to handle the processing of the paperwork for the County. The former City Manager works with a company in the suburbs. PROBATION, CRIME - MRS. MARINI, MR. DONARSKI

COOPERATIVE EXTENSION - MRS.WARREN

EMERGENCY TELEPHONE SYSTEM BOARD (E911) - MR. RABE COMPUTER COMMITTEE - MR. WHITED

LIQUOR LICENSE, DANCE HALLS, MOTELS - MRS. ENTWHISTLE

PAYMENT OF CLAIMS

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Mrs. Stetson made a motion to pay payroll and all bills for March. She reminded everyone to mail or email all vouchers to Joe Birkey at the Treasurer's Office during the COVID - 19 crises. Mrs. Marini seconded the motion. ROLL CALL VOTE.

ROLL CALL VOTE.

AYES: Albrecht, Dale Anderson, Bickett, Braida, Cain, Dobrich, Donarski, Humpage, Lilley, Marini, McCook, Paris, Piccatto, Rabe, Rediger, Stetson, Warren, Whited, Entwhistle. NAYS: None. ABSENT: Ralph Anderson, Baracani, Crowther, Feeney, Maynard, Thacker, Thompson.

EXECUTIVE SESSION

Litigation and Negotiations OLD BUSINESS

Mrs. Entwhistle asked the Board to vote on the Teamster's Contract that was presented to the Board. Unfortunately, it did not get on the Agenda. Mr. Cain made a motion to accept the contract as it was approved and written. Mr. McCook seconded the motion, but also asked if this could be acted upon since it was not on the Agenda for tonight's meeting. State's Attorney, Geno Caffarini, said it would be okay to vote on this as it was mentioned in last month's Board meeting minutes that it would be discussed this month. ROLL CALL VOTE.

AYES: Albrecht, Dale Anderson, Bickett, Braida, Cain, Dobrich, Donarski, Humpage, Lilley, Marini, McCook, Paris, Piccatto, Rabe, Rediger, Stetson, Warren, Whited, Entwhistle. NAYS: None. ABSENT: Ralph Anderson, Baracani, Crowther, Feeney, Maynard, Thacker, Thompson.

NEW BUSINESS

Proclamation Declaring Bureau County a Disaster Area for Coronavirus Response

Mrs. Entwhistle read a Proclamation for Extension of a Proclamation of Disaster for Bureau County, IL for the COVID - 19. The County Board of Bureau County, IL extends the Proclamation of Disaster to expire June 9, 2020 at 11:59 pm, unless otherwise extended in a later action by the Bureau County Board. Mr. Albrecht made a motion to approve, seconded by Mrs. Stetson.

ROLL CALL VOTE. AYES: Albrecht, Dale Anderson, Ralph Anderson, Baracani, Bickett, Braida, Cain, Dobrich, Donarski, Humpage, Lilley, Marini, McCook, Paris, Piccatto, Rabe, Rediger, Stetson, Warren, Whited, Entwhistle. NAYS: None. ABSENT: Crowther, Feeney, Maynard, Thacker, Thompson.

ADJOURN

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