Guidelines for Proposals to Establish a Dual or Sequential Degree Program between UW Madison and a Foreign Institution

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DRAFTMay27,2010(JLM)

Guidelines

for

Proposals

to

Establish

a

Dual

or

Sequential

Degree

Program

between

UW

Ͳ

Madison

and

a

Foreign

Institution

Draft:V.1.,5/28/2010.

Thisdocumentprovidesguidelinesfortheapproval,modification,andreviewofsequentialanddualdegree programsbetweenUWͲMadisonandauniversityinanothercountry1.Italsoprovidesguidelinesforcurriculum andgovernancestructures,suggestsstandardsforadmission,continuation,andcompletionforeachprogram andofferspossiblemodelsfortheseprograms.

Definitionsandkeyfeaturesofsequentialanddualdegreesareshowninthetableonpage2.Notethat sequentialanddualdegreesaremostcommonlyestablishedforgraduateandprofessionalprograms.For undergraduateprograms,othermechanismsaremoreappropriate:transferofcreditandundergraduate admission,studyabroad,andstudentexchangeprograms.

Faculty,staffandadministratorswhoareplanningasequentialordualdegreeprogramshouldreviewthe companiondocument,““InternationalAcademicProgramandCourseCollaborations,includingDualDegrees””, May2010.

Proposalsforsequentialordualdegreeprogramswillbeconsideredonlyforprogramsinrobustacademic health.IftheUWͲMadisonprogramisrecentlyestablished,itmusthavepassedthejointreviewstagebefore beingeligible.Theprogramshouldhavebeenreviewedwithinthepast10years,haveactiveprocessesfor curricularandprogramrevision,haveanactiveassessmentprogram,andbeingoodstandingwithany specializedaccreditationagencyifrelevant.ProgramsthathaveoutstandingacademicissuesorthatarelowͲ enrollmentarenotcandidatesforsequentialordualdegreearrangements.

Sequentialanddualdegreearrangementscanberesourceintensiveanddepartmentswillneedtobeprepared toprovidetheadditionalsupportforstudentsintheprogram.

Inmostcircumstances,sequentialanddualdegreeswillbeapprovedonlyformaster’’slevelprograms,

professionalprograms,andclinical/professionaldoctorates.Theywillnotbeapprovedforresearchdoctorates (Ph.D.,DMA).

Studentsinasequentialanddualdegreeprogramswillapplyto,beadmittedto,andenrollinaformalnamed optionassociatedwiththedegreeprogram.Thus,acomponentoftheapprovalprocesswillbetorequest approvalforaformalnamedoption.Formalacademicprogramreviewforsequential/dualdegreeprogramswill beconductedonafiveͲyearcycle.

1_{ThisdocumentwasmodeledafterasimilarsetofguidelinesproducedbyTexasA&M,}

http://intlcenter.tamu.edu/MemoJointDualGuidelines.asp.

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DefinitionsandKeyFeaturesofSequentialandDualDegrees

Sequential Degrees Formalizedarrangementin whichstudentsearna specifieddegreeata partnerinstitutionandthen appliesto,enrollsin,and completesasecond,related programatUWͲMadison. Coursesfromthefirst programmaybeusedto waiverequirementsinthe UWͲMadisonprogram. Studentswillstillbe requiredtomeetallUWͲ Madisonprogramand degreerequirements.

x StudentsapplytotheUWͲMadisonprogram,enroll,andmakeprogressto degreeasUWͲMadisonstudents.Programadmissionrequirementsmay requirethatthestudenthascompletedthefirstdegreeinthesequenceat thepartnerinstitution.

x Forsystematicsequentialdegreepartnershipsinwhichallstudentsare labeledasparticipatinginanidentifiableprogram,thisapproachrequires approvalbytheprogramfaculty,school/collegedean,institutional

governance,provost,andchancellor.SystemorRegentapprovalandother approvalsmayberequiredinsomecircumstances.

x AslongasallUWͲMadisonadmissionandprogram/degreerequirementsare metandtheprogramfacultymaintaincontrolofthecurriculumand

programrequirements,thennoacademicapprovalsarerequiredbyexternal agenciessuchasHLC.

x Inadditiontoacademicapprovals,anMOUforsignaturebythepartner institutionsandothergoverninggroupsisalsorequired.

DualDegree Formalizedarrangementin

whichstudentscomplete therequirementsfortwo degreesfromtwo institutions,with

efficienciesincoursetaking. Eachinstitutionisprimarily responsibleforitsown degree.

(Forgraduateand

professionalprograms.For undergraduateprograms, useTransferofCreditor StudyAwayorStudent Exchangemechanisms)

x StudentsapplytotheUWͲMadisonprogram,enroll,andmakeprogressto degreeasUWͲMadisonstudents.Programadmissionrequirementsmay requirethatthestudenthasbeenadmittedtothepartnerprogram,orhas completedspecificelementsofthepartnerprogrampriortoadmissionoras partofprogresstodegree.

x Forsystematicdualdegreeprogramsinwhichaspecificpartnershipis establishedandparticipatingstudentsaretobeidentified,thenapprovalis requiredbyprogramfaculty,school/collegedean,institutionalgovernance groups(GFEC,UAPC)andtheprovostandchancellor.

x IfthedualdegreeprogrammakesuseofanexistingUWͲMadisonprogram authorization,andifallUWͲMadisonprogram/degreerequirementsare met,andtheprogramfacultymaintaincontrolofthecurriculumand programrequirements,thenapprovalsbyexternalagenciessuchasHLCare probablynotrequired.

x TheseprogramsmustbereportedtoUWSystemAdmin,theBoardof Regents,theHigherLearningCommissionandotherexternalagenciesso institutionalapprovalsandtrackingare*required*.

x Ifthedualdegreeisdevelopedasanewprogram,thentheprocessfornew programapprovalisfollowed.

x Caremustbetakentomaintaina““homeinstitution””modelinwhichthe facultyandgovernanceresponsibilityfortheUWͲMadisonprogramremains withUWͲMadison.

x Inadditiontoacademicapprovals,anMOUbetweenthepartnerinstitutions thatwillbesignedbyarepresentativewithsignatureauthorityisalso required.

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OverviewofApprovalProcess––Sequential/DualDegreeswithForeignUniversities

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Processtocreateasequentialordualdegreeprogramwithaforeigninstitution

Therearethreestepsintheprocesstocreatesequentialordualdegreepartnershipwithaforeigninstitution,as summarizedintheflowchartabove.

Step1:LetterofCooperation(LOC)2

TheLetterofCooperationsignalsaninformalunderstandingbetweenthepartnerprogramsanduniversitiesto developasequentialordualdegreeagreement.AsampleLOCisappended.Itisnotabindingagreement.The LOCisoptional:ifcircumstancesallow,theprogramfacultymayskipthisstepandgodirectlytoStep2,the developmentofthefullproposal.

TheLOCensuresthatdepartmentsandtheirdeanshavediscussedthenewrelationshipandarewillingtoinvest thetime,energy,andfinancialresourcesneededtomapoutthedetailsoftheseprograms,gainformal

approval,andeventuallyimplementtheprogram.TheLOCistypicallyestablishedforadefinedperiodoftime betweenone(1)andthree(3)years.AJustificationStatementmustbeattachedtotheLOC.Atthisearlystage, theprogramfacultyneedtoarticulateexplicitlythebenefitstoUWͲMadisonofsuchapartnership,howitaligns withstrategicprioritiesandadvancesthemissionoftheUniversity.Becausesequentialanddualdegreescarry substantialadministrativeoverheadtheyshouldbe““worthit””.Onoccasionadocumentmayneedtobesigned quicklyoratasigningceremony,andtheLOCmayfillthisrole.

TheLOCisapprovedbytheUWͲMadisonprogramfaculty,theschool/college(usuallyviatheAPCand/orthe dean).ConcurrencebythedeanoftheGraduateSchool,thedeanofInternationalStudies,theviceͲchancellor foradministration,andtheprovostsignalsthattheyareawareofplanstodevelopafullproposal.Final approvalisgivenbythechancellor,whosignstheLOC.

BecauseofthepotentialneedfortimelinessandthenonͲbindingnatureoftheLOC,theLOCwillbeprovidedto GFECandUAPCforinformationattheearliestopportunity,butapprovaloftheLOCbythesegovernancebodies isnotrequired.

Step2:ProposalforaSequentialorDualDegreeProgram,includingaProposalforaFormalNamedOption Theacademicelementsnecessarytocreatetheprogramneedtobeoutlinedandagreedtobybothinstitutions. Suchdetailswillneedtobeapprovedbyallappropriateentities,includingthoseonͲcampus,andifnecessary offͲcampusentities(UWSystemAdministration,BoardofRegents,HigherLearningCommission,parallel agenciesassociatedwiththeforeignuniversity).

TheproposalisapprovedbytheUWͲMadisonprogramfacultyandtheschool/college(usuallyviatheAPCand dean’’soffice).TheproposalistransmittedtothedeanoftheGraduateSchool(forgraduateprograms)andthe provost(allprograms).Afteradministrativereview,theproposalwillbeconsideredbytheGFEC(forgraduate programs)andtheUAPC(allprograms).FinalapprovalisgivenbythedeanofInternationalStudies,theprovost andthechancellor.ThesequentialordualdegreeprogramisreportedtoUWSystemAdministration.

2_{JocelynMilner,directorofAcademicPlanningandAnalysis,andCynthiaWilliams,divisionofInternationalStudies,will} assistprogramfacultyinpreparationandroutingoftheLOC,developmentoftheproposal,andtheMOU.

DRAFTMay27,2010(JLM)

Atthistime,UWSystemAdministrationdoesnothaveguidelinesforsequentialordualdegreeprogram approval.TheguidelineslaidoutinthisdocumentaresubjecttochangeifUWSAestablishesoverͲriding requirements.

Theproposalforasequential/dualdegreeandaformal,namedoptionshouldincludethefollowinginformation: Ͳ AcopyoftheLOCthathasbeensignedbyboththeUWͲMadisonchancellorandtheagentsofthe

partnerinstitution,ifrelevant.

Ͳ Motivationandrationalefortheprogram,includingacompellingcaseforadvancingthestrategic directionsofUWͲMadison.ThecasemadeintheLOCwouldberepeatedhereinsuchawaytoreflect anyevolutioninthinkingassociatedwiththeplanningprocess

Ͳ Programgoalsandexpectationsforstudentlearning.Discusshowstudentswillbenefitfromthe sequentialordualdegreepartnershipinawaythattheydonotfromtheUWͲMadisonprogram. Ͳ Admissionrequirementsandanyinformationrelatedtotheadmissionsprocess.

Ͳ Anydetailsaboutprogramdesign,forexampleiftheprogramwilloperateinacohortmodel,details aboutwhenthestudentswouldbeenrolledatUWͲMadisonandatthepartnerinstitution.

Ͳ Detailsofthecurriculardesign,whatworkwillbedoneateachinstitutionandhowitwillapplyto degreerequirementsatUWͲMadison,andhowalloftheUWͲMadisondegreerequirementswillbemet. Whatarelimitsonoverlap?

Ͳ Plansforlanguagetrainingandspecificationofthelanguageofinstructionatthepartnerinstitution,and UWͲMadisonifotherthanEnglish.

Ͳ Descriptionofhowstudents’’progresstodegreewillbemonitoredandverified,andanyframeworkfor assuringtimelyprogress,andconsequencesfornonͲcompliance.

Ͳ Plansforassessmentofstudentlearning(useexistingassessmentplanorreviseforthisprogram),and plansforprogramreviewandevaluationofprogrameffectiveness.Programreviewisrequiredevery fiveyears.

Ͳ Provisionsforaprogramsunset,descriptionofconditionsunderwhichthepartnershipwillbedissolved. Ͳ Specificationofadministrativearrangementsincludingapplication,admission,andregistrationlogistics. Ͳ Detailsrelatedtofinancialsupport,financialaid,assistantships,orfellowship,includinganyspecial

eligibilityorexclusionrules

Ͳ Designofprogramgovernancestructureandhowitrelatestoestablishedgovernancestructures (departments,school/college,etc)atUWͲMadison.Whatwillbethestructureoftheexecutive

committeeandhowwilltheofficersbeidentified.Whatarethecriteriafor““programfaculty””andhow willtheybeselected,identified.WhatarethecriteriaforUWͲMadisonfaculty?Forfacultyatthe partnerinstitution?Specificationforlevelofinvolvementofpartnerinstitutionfacultyingovernanceof theUWͲMadisonprogram.

Ͳ Fiscalimplications,includinghowadditionalservicecostswillbesupportedandanyrequirementsfor specialtuition.AnyspecialrequirementswillneedseparateapprovalsthroughtherelevantDean’’s Office,theViceChancellorforAdministration,andifnecessaryUWSystemAdministrationandthe BoardofRegents.

Ͳ RiskmanagementimplicationsandplansforstudentservicesandsupportforUWͲMadisonstudents whiletheyareatthepartnerinstitution(notrequiredforsequentialdegrees).Refertothereportof

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theUniversityTravelCommittee(2010)andTravelGuidelinesforUWͲMadisonFaculty,Staff,and Students[theseguidelinesarebeingdeveloped].

Ͳ Evidenceoftheabilityofthepartnerinstitutiontodeliveraneducationalexperiencethatmeetsthe standardsofUWͲMadison.

Ͳ Explanationoftheapprovalprocessrequiredatthepartnerinstitution,includingspecificationof

approvalsrequiredbyaccreditationandgovernmentalagenciesinthecountryofthepartnerinstitution. Ͳ AfinaldraftoftheMOU(Step3).

Step3:CompletionoftheMemorandumofUnderstanding(MOU)

Whensteps1and2arecomplete,theMOUcanmoveforwardtobeformallysigned,usuallybytheChancellor. TheMOUwillusuallyhaveelementsthatsignalagreementsbetweenUWͲMadisonandthepartnerinstitution, andaspecificprogramagreement.

AstandardformatfortheMOUisattached.

Aftertheacademicapprovals,theprogramfacultymakeanyfinalchangesneededtotheMOU.Thefull proposal,noticeofgovernanceandprovostapprovalisroutedwidely,includingtotheOfficeofInternational Studies3,theMOUisreviewedonelasttime,revisedifneeded,andforwardedtothechancellorandother agentsforfinalsignature.

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DRAFTMay27,2010(JLM)

LETTER

OF

COOPERATION

Sequential/Dual

Degree

Program

[Date]

[Individual@ForeignInstitution] [Address]

Reference:CooperationBetween[ForeignInstitution]andUniversityofWisconsinͲMadison Dear[Individual]:

[Foreign]andUniversityofWisconsinͲMadisonrecognizethatcooperatingwouldbeofmutualbenefit andwouldserveasanindicationofcontinuedinterestincollaborativeactivities. Weagreethatthe universitieswillexplore:

1. Thedevelopmentofasequential/dualdegreeprogram,

2. Theidentificationofindividualswhowilldevelopadetailedplanforthesequential/dualdegree program,

3. AvenuesforstrengtheningtheirrelationshipandfurtheringexcellenceinUnitedStatesand [foreigncountry]education,and

4. Priortoofferingthesequential/dualdegreeprogram,theinstitutionswilldevelopanofficial MemorandumofUnderstanding.

ThisLetterofCooperationwillbecomeeffectiveonthefinaldateofsigningandwillendurefor [one/two/three]year[s]fromthedateofexecutionspecifiedbelow.

UniversityofWisconsinͲMadison [ForeignUniversity]

__________________________ ________________________________

[Name]

[Title,usuallydean]

[Name] [Title]

Date:______________________________ Date:_______________________________

Carolyn““Biddy””Martin Chancellor [name] [Chancellor/President] Date:__________________________ Date:__________________________

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JUSTIFICATION

STATEMENT

FOR

SEQUENTIAL/DUAL

DEGREE

PROGRAM

Between

Program,Department,College,UniversityofWisconsinͲMadison

And

Program,Department,College,[ForeignUniversity]

Background:

x Historyofrelationshiptothispointwithfaculty,departmentandinstitution x Whatotherinstitutioncontributes(i.e.expertise,researchsites,labs……)

AreaofCooperation:

x Whatyouhopetoaccomplishwiththisrelationship

OtherConsiderations:

x Nootherinstitutiondoingthistypeofresearch x Workedwiththisindividual……

ͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲ

Notes:

AttachJustificationStatementtotheLOCandtotheProgramProposal

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TRANSMITTAL

FORM

FOR

LETTER

OF

COOPERATION

(LOC)

AND

JUSTIFICATION

STATEMENT

SEQUENTIAL/DUAL

DEGREE

PROGRAMS

LeadUWͲMadisonFacultyMember

Name _________________________________________ Program _________________________________________ Department _________________________________________ ApprovalbyProgramFaculty,AuthorizedbyProgram/DepartmentChair Name _________________________________________ Title _________________________________________ Signature _________________________________________ Date _________________________________________ ApprovalbySchool/CollegeDeanorDesignee

Name _________________________________________ Title _________________________________________ Signature _________________________________________ Date _________________________________________

ConcurrenceofDeanoftheGraduateSchoolorDesignee(onlyforgraduateprograms) Name _________________________________________

Title _________________________________________ Signature _________________________________________ Date _________________________________________

ConcurrenceofDeanofInternationalStudies ConcurrenceofViceChancellorͲAdministration Name ____________________________ Name __________________________ Signature ____________________________ Signature __________________________ Date ____________________________ Date __________________________ ConcurrenceofProvost Name _________________________________________ Signature _________________________________________ Date _________________________________________

Whenallsignaturesarecomplete,theLOCissenttoJocelynMilnerandCynthiaWilliamswhowill

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MEMORANDUM

OF

UNDERSTANDING

Sequential/DualDegreeProgram

Between

[ForeignUniversityName]

[City,

State/Province]

[Country]

And

UniversityofWisconsinͲMadison

Madison,

Wisconsin

United

States

of

America

TheabovenamedinstitutionsrecognizethataMemorandumofUnderstanding(MOU)providingfora sequential/dualdegreeprogramwouldbeofmutualbenefitfor[programname]atUWͲMadisonand [programname]at[foreignuniversity].

ProgramSummary

1.01Theinstitutionsagreetocooperateinofferingasequential/dualdegreeprogramin[fieldof study/degreelevel]asdescribedinthefullproposal(Exhibit1)attachedtothisMOU.

1.01 Theinstitutionswillidentifyfacultyforparticipationinthisprogramforjointteachingand/or research.

Students

2.01 Eachprofessionalorgraduatestudentinvolvedintheseprogramswillbesubjecttothe admissionrequirementsandtuitionandfeesoftheinstitutionatwhichtheyareenrolled. Partner institutionsmayrecommendstudentsforadmissiontoeachother’’sprograms,buttheenrolling institutionshallmakefinaladmissiondecisions.

2.02 Languagecompetencymustbeatalevelthatwillallowparticipatingstudentstoattendclasses inthelanguageofinstitution. AtUWͲMadisonthelanguageofinstructionisEnglish. Forgraduate studentsenrollingatUWͲMadison,GRE,GMATorequivalentscoresarerequired.ESLREQUIREMENT. 2.03 Studentswillberesponsiblefortheirowntransportationandforhousing,insurance,andother costsofdailyliving,unlessotherwisestipulated.

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2.04 Programs may have resources to providetosupportstudentsintermsof scholarships, assistanceͲships,orotherfinancialassistance.

2.05 AllUnitedStatesfederalfinancialaidforUWͲMadisonstudentswillbedistributedsolelybyUWͲ Madison.USfederalfinancialaidisnotavailabletointernationalstudents.Bothinstitutionswillmake theestimatedcostofattendanceavailabletostudentparticipants,includingestimatesfortuition, requiredfees,books,roomandboard,transportationandotherpersonalexpenses.

2.06 Participatingstudentswillbesubjecttotherulesandregulationsoftheinstitutionatwhichthey areenrolled. Anybreachoftheseruleswillbedealtwithinaccordancewiththehostinstitution’’s disciplinarypolicy.

2.07 RulesandregulationsgoverninginternationalstudentsintheUSandin[country]willapplyto studentsinthesequential/dualdegreeprogram.

Term

3.01 ThisMOUwillbecomeeffectiveonthefinaldateofsigningandwillhaveadurationoffive years.

3.02 ThisMOUmaybeterminatedbyeitheruniversitybyproviding180dayswrittennoticetothe Coordinatorslistedbelow.

DesignationofCoordinators

4.01 EachpartydesignatesthefollowingindividualstoserveasCoordinatorsunderthisMOU.The individualsdesignatedasCoordinatorsmayberevisedbyeitherpartybyprovidingwrittennoticetothe currentCoordinators.

UWͲMadison––WHO?

[ForeignUniversity]––TYPICALROLE?

General

5.01 ExpensesincurredbyeachuniversityunderthisMOUwillbethesoleresponsibilityofthe departmentsoftheinstitutionandallactivitieswillbedependentuponbudgetaryappropriationsofthe institutions.

5.02 Eachuniversityagreestocomplywiththehostcountry’’simmigrationguidelinesinsupportof exchangesofinternationalstudentsand/orfaculty.

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5.03 AllactivitiesconductedunderthisMOUwillbeinaccordancewithallapplicablerulesand regulationsofthepartneruniversities,andallapplicablefederal,stateandlocallaws,rulesand regulations.

ThepartieshaveexecutedthisProgramAgreementonthedateandyearlastspecifiedbelow. UniversityofWisconsinͲMadison [ForeignInstitution]

___________________________________ _____________________________________

Carolyn““Biddy””Martin Chancellor

[Name] [Title]

Date:______________________________ Date:_______________________________

[Addadditionalsignaturesasrequired.]

Attachment(FullProposalforSequential/DualDegreeProgramandFormalNamedOption)