C2C ArchiveOne & Microsoft Exchange Server 2013
A Feature Comparison for Email Archiving
Microsoft continues to add features to its Exchange platform in response to customer feedback. But do these features meet the needs of customers for sophisticated information solutions to support Archiving, Retention management, eDiscovery and Compliance? Here we compare the features available in Exchange Server 2013 against C2C’s latest ArchiveOne® products.
Note that in order to enable most of these features in Exchange Server 2013 you will need to purchase an Enterprise CAL from Microsoft for each end user.
Single Mailbox Users have a single mailbox, and archived email is
accessed in the same way as live data
Archived email is stored in a separate mailbox, so users have two different mailboxes to search and manage
Real-Time Access Real-time access to archived data is available at all
times
Real-time access to archived data is available at all times, but users have to remember to look in their secondary mailbox
Browse Archive Users are able to browse through a hierarchy of folders
to locate their live and archived emails
Users are able to to browse through a hierarchy of folders to locate their live and archived emails
Search Archive It is possible to search archive data from within Outlook It is possible to search archive data from within Outlook
Offline Access Users can have full access to archived data whilst they
are offline Users cannot access archived data when they are offline
Web Access Users have web client access via OWA to both live and
archived email
Users have web client access via OWA to both live and archived email, but they must remember to look in their secondary mailbox
All versions of Outlook from Outlook 2003 onwards Office Professional, Enterprise and Stand-alone versions
C2C ArchiveOne & Microsoft Exchange Server 2013
Folder Based Criteria Individual folders can be configured for archiving Individual folders can be configured for archiving
Date Based Criteria
Archiving criteria allow the selection of items over a specific age, items before or after a specific date, or items between two dates
The only date-based criteria available is to archive items over a specific age
Size Based Criteria It is possible to use the size of the item (or any
attachments) as a criteria for archiving
The size of an item cannot be used as a criteria for archiving
Quota Based Criteria
Mailbox quota criteria such as ‘Warn Limit’ and ‘Stop Sending Limit’, as well as the size and percentage used, can all be used as criteria for archiving
It is not possible to use the size of an individual mailbox or the percentage used as a criteria for archiving from that mailbox
Other Criteria
Over 70 other aspects of mailbox, folder and email metadata (including any word in the subject, body or attachments) can be used as criteria for archiving
No other criteria are available to be used as a basis for archiving
Public Folders Data in Public Folders can be archived It is not possible to archive data from Public Folders
Compression Email headers, body text and all attachments are archived in compressed format to reduce storage
requirements
Email headers and body text are compressed to save space, but attachments are not
Single Instance Storage ArchiveOne employs Single Instancing for emails and
attachments, to avoid storing duplicate data
Single Instancing is not available (it was removed in Exchange Server 2010)
ARCHIVING
ARCHIVEONE
EXCHANGER SERVER 2013
Administration ArchiveOne has an easy-to-use MMC-based graphical
interface for administrators
C2C ArchiveOne & Microsoft Exchange Server 2013
Discover PST Files ArchiveOne provides automated discovery of PST files
located on client machines or servers
Exchange Server 2013 does not have the ability to discover PST files
Import PST files ArchiveOne can import PST files regardless of their
location PST files can be imported from known locations only
Discover PST content ArchiveOne can discover content in PST files located on
client machines or servers
Exchange Server 2013 cannot process the contents of PST files in-place
Retention criteria ArchiveOne can set retention periods on data in PST files
before ingestion into Exchange Retention criteria cannot be applied to data in PST files
Retention Criteria Retention periods can be defined by User/Role, by Age,
& by Folder/Location, and overriden for individual items
Retention periods can be defined by User/Role, by Age, & by Folder/Location, and overriden for individual items
RETENTION
ARCHIVEONE
EXCHANGE SERVER 2013
Public Folders ArchiveOne is able to manage retention periods on data
in Public Folders Retention periods cannot be set on data in Public Folders
PST Files
ArchiveOne provides the ability to manage retention on PST files, whether they are located on a client machines or on a server
Retention periods cannot be set on PST data
PST MANAGEMENT
ARCHIVEONE
EXCHANGE SERVER 2013
ArchiveOne provides a full Recycle Bin facility for items Exchange Server 2013 does not have a Recycle Bin, but
C2C ArchiveOne & Microsoft Exchange Server 2013
Mailbox/User Level Hold Whole mailboxes may be placed on Legal Hold,
preventing any data from being deleted
Whole mailboxes may be placed on Legal Hold, preventing any data from being deleted
Item Level Hold Selected items within a mailbox can be placed on Legal
Hold
Selected items within a mailbox can be placed on Legal Hold
Multiple Holds Items or mailboxes can be on more than one Legal Hold
at a time
Items or mailboxes can be on more than one Legal Hold at a time
Legal Hold Repository
Emails on Legal Hold are placed in a separate secure repository, following best practice to minimise the risk of amending, deleting or losing data
Exchange does not have a separate Legal Hold repository.
Emails are tagged to avoid deletion or amendment
LEGAL HOLD
ARCHIVEONE
EXCHANGE SERVER 2013
Public Folders ArchiveOne can place data in Public Folders on Legal
Hold.
It is not possible to put data in Public Folders on Legal Hold
PST FIles ArchiveOne can place data in PST files (located on either
C2C ArchiveOne & Microsoft Exchange Server 2013
Proximity Search ArchiveOne provides configurable proximity searching,
such as one word “near” another
Exchange Server 2013 provides configurable proximity searching, such as one word “near” another
Bates Stamping ArchiveOne provides fully configurable ‘Bates Stamping’
for results & exports of Discovery Searches Exchange Server 2013 does not provide ‘Bates Stamping’
Send Results to PST Results can exported to a PST File, a Public Folder, a
specified mailbox, or a ‘Litigation Repository’
Exchange Server 2013 can write results to a Mailbox, with command line tools to export this to a PST file
Full Organization Search Discovery Searches can be conducted across all
mailboxes
Discovery Searches can be conducted across all mailboxes
Multi Mailbox Search Discovery Searches can be conducted across a single or
multiple mailboxes
Discovery Searches can be conducted across a single or multiple mailboxes
Full Text Search Discovery Searches can be conducted against any word
in the email or attachments
Discovery Searches can be conducted against any word in the email or attachments
