C2C ArchiveOne & Microsoft Exchange Server 2013

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C2C ArchiveOne & Microsoft Exchange Server 2013

A Feature Comparison for Email Archiving

Microsoft continues to add features to its Exchange platform in response to customer feedback. But do these features meet the needs of customers for sophisticated information solutions to support Archiving, Retention management, eDiscovery and Compliance? Here we compare the features available in Exchange Server 2013 against C2C’s latest ArchiveOne® products.

Note that in order to enable most of these features in Exchange Server 2013 you will need to purchase an Enterprise CAL from Microsoft for each end user.

Single Mailbox Users have a single mailbox, and archived email is

accessed in the same way as live data

Archived email is stored in a separate mailbox, so users have two different mailboxes to search and manage

Real-Time Access Real-time access to archived data is available at all

times

Real-time access to archived data is available at all times, but users have to remember to look in their secondary mailbox

Browse Archive Users are able to browse through a hierarchy of folders

to locate their live and archived emails

Users are able to to browse through a hierarchy of folders to locate their live and archived emails

Search Archive It is possible to search archive data from within Outlook It is possible to search archive data from within Outlook

Offline Access Users can have full access to archived data whilst they

are offline Users cannot access archived data when they are offline

Web Access Users have web client access via OWA to both live and

archived email

Users have web client access via OWA to both live and archived email, but they must remember to look in their secondary mailbox

All versions of Outlook from Outlook 2003 onwards Office Professional, Enterprise and Stand-alone versions

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C2C ArchiveOne & Microsoft Exchange Server 2013

Folder Based Criteria Individual folders can be configured for archiving Individual folders can be configured for archiving

Date Based Criteria

Archiving criteria allow the selection of items over a specific age, items before or after a specific date, or items between two dates

The only date-based criteria available is to archive items over a specific age

Size Based Criteria It is possible to use the size of the item (or any

attachments) as a criteria for archiving

The size of an item cannot be used as a criteria for archiving

Quota Based Criteria

Mailbox quota criteria such as ‘Warn Limit’ and ‘Stop Sending Limit’, as well as the size and percentage used, can all be used as criteria for archiving

It is not possible to use the size of an individual mailbox or the percentage used as a criteria for archiving from that mailbox

Other Criteria

Over 70 other aspects of mailbox, folder and email metadata (including any word in the subject, body or attachments) can be used as criteria for archiving

No other criteria are available to be used as a basis for archiving

Public Folders Data in Public Folders can be archived It is not possible to archive data from Public Folders

Compression Email headers, body text and all attachments are archived in compressed format to reduce storage

requirements

Email headers and body text are compressed to save space, but attachments are not

Single Instance Storage ArchiveOne employs Single Instancing for emails and

attachments, to avoid storing duplicate data

Single Instancing is not available (it was removed in Exchange Server 2010)

ARCHIVING

ARCHIVEONE

EXCHANGER SERVER 2013

Administration ArchiveOne has an easy-to-use MMC-based graphical

interface for administrators

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C2C ArchiveOne & Microsoft Exchange Server 2013

Discover PST Files ArchiveOne provides automated discovery of PST files

located on client machines or servers

Exchange Server 2013 does not have the ability to discover PST files

Import PST files ArchiveOne can import PST files regardless of their

location PST files can be imported from known locations only

Discover PST content ArchiveOne can discover content in PST files located on

client machines or servers

Exchange Server 2013 cannot process the contents of PST files in-place

Retention criteria ArchiveOne can set retention periods on data in PST files

before ingestion into Exchange Retention criteria cannot be applied to data in PST files

Retention Criteria Retention periods can be defined by User/Role, by Age,

& by Folder/Location, and overriden for individual items

Retention periods can be defined by User/Role, by Age, & by Folder/Location, and overriden for individual items

RETENTION

ARCHIVEONE

EXCHANGE SERVER 2013

Public Folders ArchiveOne is able to manage retention periods on data

in Public Folders Retention periods cannot be set on data in Public Folders

PST Files

ArchiveOne provides the ability to manage retention on PST files, whether they are located on a client machines or on a server

Retention periods cannot be set on PST data

PST MANAGEMENT

ARCHIVEONE

EXCHANGE SERVER 2013

ArchiveOne provides a full Recycle Bin facility for items Exchange Server 2013 does not have a Recycle Bin, but

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C2C ArchiveOne & Microsoft Exchange Server 2013

Mailbox/User Level Hold Whole mailboxes may be placed on Legal Hold,

preventing any data from being deleted

Whole mailboxes may be placed on Legal Hold, preventing any data from being deleted

Item Level Hold Selected items within a mailbox can be placed on Legal

Hold

Selected items within a mailbox can be placed on Legal Hold

Multiple Holds Items or mailboxes can be on more than one Legal Hold

at a time

Items or mailboxes can be on more than one Legal Hold at a time

Legal Hold Repository

Emails on Legal Hold are placed in a separate secure repository, following best practice to minimise the risk of amending, deleting or losing data

Exchange does not have a separate Legal Hold repository.

Emails are tagged to avoid deletion or amendment

LEGAL HOLD

ARCHIVEONE

EXCHANGE SERVER 2013

Public Folders ArchiveOne can place data in Public Folders on Legal

Hold.

It is not possible to put data in Public Folders on Legal Hold

PST FIles ArchiveOne can place data in PST files (located on either

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C2C ArchiveOne & Microsoft Exchange Server 2013

Proximity Search ArchiveOne provides configurable proximity searching,

such as one word “near” another

Exchange Server 2013 provides configurable proximity searching, such as one word “near” another

Bates Stamping ArchiveOne provides fully configurable ‘Bates Stamping’

for results & exports of Discovery Searches Exchange Server 2013 does not provide ‘Bates Stamping’

Send Results to PST Results can exported to a PST File, a Public Folder, a

specified mailbox, or a ‘Litigation Repository’

Exchange Server 2013 can write results to a Mailbox, with command line tools to export this to a PST file

Full Organization Search Discovery Searches can be conducted across all

mailboxes

Discovery Searches can be conducted across all mailboxes

Multi Mailbox Search Discovery Searches can be conducted across a single or

multiple mailboxes

Discovery Searches can be conducted across a single or multiple mailboxes

Full Text Search Discovery Searches can be conducted against any word

in the email or attachments

Discovery Searches can be conducted against any word in the email or attachments

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