Utilizing Technology in School Business

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LINE OF SUBTEXT

& ADDITIONAL LINE

September 2015

Utilizing Technology in

School Business

Management

TITLE OF PRESENTATION

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_Favorite

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_{Save Report Criteria}

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_{Exporting Reports}

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_{Using the Reporting Grid}

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_{Using the Reporting Grid}

_{User Id Security}

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User Id Security

System Wide Parameters

_{User Id Security}

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User Id Security

General Ledger

_{User Id Security}

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User Id Security

Purchase Order

_{User Id Security}

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User Id Security

Asset Inventory

_{User Id Security}

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User Id Security

Personnel & Payroll

_{User Id Security}

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GL Component Level Security

• Restrict user’s ability to View, Report, and Use

General Ledger accounts based on any

account component.

• Restrict access based on Package

– General Ledger, Accounts Payable, Etc.

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JOURNAL ENTRY IMPORT

_{School Food Interface}

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School Food Interface

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PREDEFINED GL DISTRIBUTION

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PREDEFINED GL DISTRIBUTION

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Mass Inactivate/Delete Vendors

Cannot delete vendor if the Vendor number is on a

Requisition, Purchase Order, Invoice or Check record.

_{Emailing Purchase Orders to Vendors}

Set Up Steps for Emailing Purchaser Orders to Vendors.

• On User id records

- Enter the user’s email address.

- On the PO tab on the user id record, check two options, Allow User to See/Print Signature(s) on Approved POs (you must implement embedded Signatures on PO)

Allow User to Email POs to Vendors

• On the PO Parameter record

- Create email templates for Normal and Void Purchase Orders.

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_{Emailing Purchase Orders to Vendors}

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Emailing Purchase Orders to Vendors

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Emailing Purchase Orders to Vendors

• Email approved purchase orders using Print

Purchase Order transaction or using Transfer

Requisitions to Purchase Order transaction.

• After emailing a list displays that includes PO

Number and Vendor Name. Does not list invalid,

undeliverable or blocked emails.

• Delivery failed notifications sent to ‘from email’

address on template.

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Embedded Signatures

May embed signatures on Requisition,

Purchase Orders and Checks.

Provide Signature on a Harris signature form

and a voided check when applicable.

_{Paying Vendors}

• With Check

• With ACH

• With Credit Card

• With Virtual Credit card, produce file

containing invoices to be paid by

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_{Auto Clearing Checks using a Bank file}

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_{Receipt Module}

• Set up Station Ids – Specific to Individuals

• Set up Revenue codes which includes revenue

account number

• Assign Station Id, Cost Center Number, and

Revenue codes to a Parameter record

• Assign receipt form name to Station Id

• Receipt Dollars

• Post Cash Receipts to General Ledger

_{Receipt Module}

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_{Receipt Module}

Set up Revenue Code

_{Receipt Module}

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_{Receipt Module}

Receipt Dollars

_{Receipt Module}

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_{Receipt Module}

Set up Station Id

_{Receipt Module}

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_Routing

Set Up Routing

• Define Group Codes – Approvers

– Package Code: RQ, PO, Journal Entry, Budget

– User Id & email address

• Define Rules & Assign Approvers

– GL Component, Vendor, PO Prefix, User Id,

Requisition CCtr, or Requisition Type

• Turn on Routing

_Routing

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_Routing

Define Rules & Assign Approvers

_Routing

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_Routing

Routing Document Approval

_Routing

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_Routing

View Routing Information

Susan McWhirter

_{Allocation Tracking}

Set up Allocation Tracking

• Define Allocation Tracking Types

– Fee, Travel, Etc.

• Define Allocation Tracking Master Records

– Import Names from Payroll

– Manually Add Names

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_{Allocation Tracking}

Define Allocation Tracking Types

_{Allocation Tracking}

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_{Allocation Tracking}

Assign AT Type To AT Number

_{Allocation Tracking}

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_{Allocation Tracking}

Allocate Funds

_{Allocation Tracking}

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_{Allocation Tracking}

Assign ATN & ATT to Document

_{Accounts Receivable}

A/R Set up

• Define Bill Types

• Define Message Codes

• Define Penalties

• Define Email Templates for Bills,

Statements and Receipts

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_{Accounts Receivable}

Bill Type

_{Accounts Receivable}

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Accounts Receivable

Accounts Receivable Processing

• Generate Bills

– Auto Generate Bills

– Manually Generate Bills

• Print/Email Bills

• Update General Ledger

• Receipt Payments

• Adjust AR Account Balance

• Email Bills, Statements, Receipts

– Debit Memo, Credit Memo

• Print Reports

_{eSchool Payments}

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_{eSchool Payments}

eSchool Management

_{Salary Transfer}

• In Payroll allows you to change the salary

expenditure on the Employee’s GL

Distribution record in Payroll, and changes

the check record accordingly.

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_{Employee Self Service}

Access from any computer

View their elected withholding, earnings summary, check history, leave balances and leave history.

Request changes to their demographics, direct deposits, W4 and state tax withholding forms.

Upload documents for demographic and direct deposit request. Print past check information