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www.townofcoupeville.org

TOWN COUNCIL MEETING

AGENDA

Remote: Go-To-Meeting

May 25, 2021

6:30 pm

CALL TO ORDER

CHANGES AND APPROVAL OF AGENDA

APPROVAL OF MINUTES

Regular Meeting of April 27, 2021

MAYOR’S REPORT

CITIZEN INPUT

NEW BUSINESS

1. E Bike for Police Department

2. Approval of April 2021 Payroll and May 2021 A/P Transactions and Warrants

STAFF REPORTS

COUNCIL REPORTS

DISCUSSION

- Shoreline Master Plan Update Review - Arts and Crafts Festival

ADJOURN

NOTE: Under our Declaration of Emergency, due to the COVID 19 pandemic, the Town of Coupeville will be holding Town Council

meetings remotely. The public will be able to access the meetings in real time, by phone. Audience members wishing to be heard during the Audience Input portion of the meeting are asked to join the remote meeting at least five minutes before the meeting is scheduled to start, and to notify the Clerk Treasurer at that time, of their desire to speak.

As a reminder: This is time set aside for members of the public to speak to the Council about subjects of concern or interest, or items not already set aside for a public hearing. Input requiring more lengthy comment is best submitted in writing.

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Draft Town Council Minutes

April 27, 2021

Town of Coupeville Regular Council Meeting April 27, 2021

6:30 p.m.

PRESENT: Mayor Hughes, Councilmembers Jenny Bright, Michael Moore, and Rick Walti

Council Action: A motion was made by Councilmember Walti, second by Councilmember Moore, to excuse both Councilmembers Henderson, and Powell from the Regular Council Meeting of April 27, 2021. The motion passed unanimously.

STAFF PRESENT: Clerk Treasurer Kelly Beech, Planning Director Donna Keeler CHANGES AND APPROVAL OF THE AGENDA

The Agenda was approved as corrected. APPROVAL OF MINUTES

The minutes of the Regular Meeting of April 13, 2021 were approved as submitted. MAYOR’ S REPORT

• Mayor Hughes informed the Council and audience that there was a fire at Currents Restaurant over the weekend.

• Mayor Hughes met with Public Works Superintendent Kelly Riepma, and Coupeville Historic Waterfront Association President Vicky Chambers to discuss some improvements to Front Street, including a beautification project near the entrance to the wharf, and a potential pocket park on Grace Street.

• Mayor Hughes that the Rec Hall will be opening back up for reservations in May. There will still be restrictions on group size and kitchen use.

• Mayor Hughes and Clerk Treasurer Kelly Beech met with the Town’s FEMA representative to discuss administration requirements for the FEMA Waterline Grant.

• Mayor Hughes informed the Council and audience that the Lumi Tribe passed through

Coupeville over the weekend as part of their cross-nation journey to the capitol, where they will be presenting President Biden with a totem, encouraging him to continue to work on

environmental protection, relief for migrant children held at the border, and a pardon for Lolita. • Finally, Mayor Hughes announced that the Gifts from the Heart Food Bank will have a

pop-up vaccination clinic on Wednesday the 28th_.

PRESENTATION

Whidbey Homeless Coalition Executive Director, Jonathan Kline, gave a brief presentation about the Whidbey Homeless Coalition. During his presentation he gave the Council some background on the organization, and specifically discussed the future location of an overnight shelter on Morris Road. Mr. Kline provided specifics about how patrons would arrive and leave the shelter, hours of operation, capacity limits, and staffing.

NEW BUSINESS

Approval of Copier Lease

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Draft Town Council Minutes

April 27, 2021

Page 2 of 2

Approve Epic Contract Supplement

Council Action: A motion was made by Councilmember Walti, second by Councilmember Bright, to authorize the Mayor to sign Supplement No. 3 with Epic land Solutions, extending the term to “project completion” and increasing the ‘not to exceed’ amount of the contract by $26,200. The motion passed unanimously.

Approve Emergency Funds for Madrona Line Repair

Council Action: A motion was made by Councilmember Moore, second by Councilmember Bright to approve an expenditure from the Water Utility Emergency Fund for the repair of a water main on Madrona Way. The motion passed unanimously.

Approval of March Payroll and April Claims Vouchers/Warrants

Council Action: A motion was made by Councilmember Walti, second by Councilmember Bright to approve March 2021 payroll transactions and warrants #35666 to #35671 as attached; for a total of $110,426.65; and April 2021 A/P transactions and warrants #35673 to #35742 as attached; for a total of $101,081.93. The motion passed unanimously.

COUNCIL REPORTS

Councilmember Walti reported that the Utility Advisory Committee (UAC) had a detailed discussion about the Rate Study and potential increases based on the Capital Improvement Plan. The consultant will work on some scenarios and present them to the UAC at the next meeting. The group also discussed the Water System Plan, and waterline extension on Big Cedar Road.

Councilmember Moore had nothing to report. Councilmember Bright had nothing to report. DISCUSSION

Planning Director Donna Keeler led a discussion about the Comprehensive Plan amendment process and asked the Council for guidance on whether they would be considering any amendments, outside of the scheduled update, this year. Council declined to consider any updates separately, and asked the Planning Director to include any privately initiated requests in the overall update which is already under way. ADJOURNMENT: 8:07 p.m.

Respectfully Submitted: MAYOR:

Clerk Treasurer Kelly Beech Molly Hughes

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STAFF REPORT

______________________________________________________________________________

DATE:

May 19, 2021

TO:

Town Council

FROM:

Mayor Molly Hughes

RE:

E Bike for Police Department

______________________________________________________________________________

Council,

Marshall Shawn Warwick has asked us to consider purchasing one E Bike for the

Coupeville Police Department. His enclosed presentation explaining the benefits to the

Town is very complete and I fully support his request.

The purchase of this bike was not in the Town’s or the Island County Sheriffs budget for

the year. The Town can afford to make this purchase and I believe the benefits justify

the cost. As you know, Shawn has ridden a regular bike in the past however, both he

and Deputy Rob Davidson feel the E Bike has the benefit of getting them to a call or

back to their patrol car faster, in case of an emergency. The battery assist will also allow

them to tackle some hills in areas of Town they would not normally go to on a bike,

think Parker and Pennington. They will share the E Bike.

I have contacted the Sherriff’s office to confirm that both of our Officers will continue to

have liability insurance coverage when riding an E Bike (or a regular bicycle for that

matter) and have been assured they are fully covered.

I have contacted the Town’s insurance company to see how to report this piece of

equipment. I have been told to add it to the Town Hall, Shop or Pole Barn inventory,

wherever it will spend its off season. Because it is not licensed for road use, it is not

considered a vehicle. Because its value ($1,950) is under the Town’s deductible ($5,000)

it does not need to be listed on our policy.

Thank you for your consideration.

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Coupeville Marshal’s Office

(6)

Advantages of Bicycle Patrol

• Bicycles patrols are more approachable by citizens

• Bicycle patrols result in more than twice as many contacts

with our citizens

• Bicycle patrols can go where traditional patrol vehicle cannot

• Bicycles cost much less to purchase and maintain that a

patrol vehicle

• Bicycles provide environmental and health benefits

• Bicycle Officers can use all their senses to detect criminal

activity

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Rad Power Bikes RadRover 5

• After reviewing numerous electric bicycles, we would like to

adopt the Rad Power Bikes RadRover 5.

• The RadRover was named best electric fat bike of 2021 by

ElectricBikeReview.

• Rad Power Bikes is a local company based out of Ballard

Washington.

• Rad Power Bikes have easily changed and replaceable

components.

• Oak Harbor Police Department has utilized the RadRover for

over a year. They use them four to five twelve hour shifts a

week. They have provided positive feedback about the

bicycle’s reliability and range. Some of the officers have

purchased bikes for their personal use.

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RadRover 5 Specifications

• 750 W geared hub motor

• Up to 45+ miles per charge

• 48V, 14 Ah lithium-ion battery

• 275 pound payload capacity

• Puncture resistant tires

• Front and rear fenders

• LED headlight

• Integrated Brake light

• Front suspension fork

• Mechanical disc brakes

• Cost w/rear bike rack and tax $1,950

(13)

TOWN OF COUPEVILLE

Coupeville, Washington

PAYROLL & A/P VOUCHER APPROVAL

for

Council Meeting of May 25, 2021

Payroll transactions and Vouchers: #35743 to #35749 as attached; for a total of $110,183.83

A/P transactions and Vouchers: #35750 to #35805 as attached; for a total of $60,361.43.

STATE OF WASHINGTON )

)

§

COUNTY OF ISLAND )

We, the undersigned, do hereby certify under penalty of perjury that the materials have been

furnished, the services rendered, or the labor performed as described herein and that the claim is a

just, due and unpaid obligation against the Town of Coupeville and that we are authorized to

authenticate and certify to said claim.

Clerk-Treasurer

Mayor

Council Member

Approved by Council

Approved by Council with the following exceptions/instructions:

RECOMMENDATION:

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Number

Amount

Total 35743

$1,445.41

Total 35744

$1,630.00

Total 35745

$16,008.27

Total 35746

$205.69

Total 35747

$400.00

Total 35748

$14,078.52

Total 35749

$5.81

EFTPS - APR 2021

$18,683.44

Name

Amount

Beech, Kelly M

$2,300.00

Campbell, Nathan

$1,500.00

Golden, Claudia M

$900.00

Grogan, Joseph Michael

$1,000.00

Gubata, Allision

$1,112.80

Lynn, Jesse

$1,300.00

Riepma, Kelly R.

$1,800.00

Wadlington, Jimmy R.

$1,400.00

Abney, Bonnie M.

$550.73

Beech, Kelly M

$3,322.33

Beliveau, Rene M

$2,546.42

Campbell, Nathan

$2,015.47

Fritz, Wesley Thomas

$2,761.53

Golden, Claudia M

$2,378.42

Grogan, Joseph Michael

$4,289.13

Gubata, Allision

$1,738.36

Hamilton, Jewell A

$3,037.06

Hughes, Molly J.

$4,270.61

Keeler, Donna M

$4,985.55

Lynn, Jesse

$2,480.67

Richter, Anthony P

$3,273.65

Riepma, Kelly R.

$3,396.80

Ringenberg, James Pepper

$3,458.72

Wadlington, Jimmy R.

$1,908.44

Total

$

110,183.83

DRAW-APR-2021

REG-APR-2021

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Number Amount Total 35750 $468.00 Total 35751 $67.97 Total 35752 $134.57 Total 35753 $5,652.08 Total 35754 $540.04 Total 35755 $481.67 Total 35756 $487.00 Total 35757 $39.55 Total 35758 $374.85 Total 35759 $92.91 Total 35760 $92.39 Total 35761 $813.14 Total 35762 $114.87 Total 35763 $2,000.00 Total 35764 $146.96 Total 35765 $495.00 Total 35766 $197.21 Total 35767 $20.29 Total 35768 $217.87 Total 35769 $1,653.14 Total 35770 $561.19 Total 35771 $194.41 Total 35772 $1,350.00 Total 35773 $150.00 Total 35774 $300.00 Total 35775 $350.00 Total 35776 $122.82 Total 35777 $23.22 Total 35778 $188.92 Total 35779 $3,236.78 Total 35780 $1,092.90 Total 35781 $1,755.00 Total 35782 $73.18 Total 35783 $332.44 Total 35784 $360.86 Total 35785 $1,077.63 Total 35786 $45.00 Total 35787 $448.00 Total 35788 $3,338.75 Total 35789 $25.74 Total 35790 $10,867.54 Total 35791 $5,655.15 Total 35792 $487.53 Total 35793 $188.74 Total 35794 $134.79 Total 35795 $198.83 Total 35796 $1,443.18 Total 35797 $84.13 Total 35798 $7,470.00 Total 35799 $2,800.00 Total 35800 $129.36 Total 35801 $316.49 Total 35802 $1,200.00 Total 35803 $50.00 Total 35804 $33.75 Total 35805 $168.19

EFT - DOR May 2021 $17.40

Total $ 60,361.43

May 2021 A/P

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Vendor Number Reference Account Number Description Amount

Abney, Bonnie

35783 2021 - May - Regular A/P

NET042321 NET Supplies 001-000-000-525-60-31-00 Office/oper Supplies-Emer Svcs $280.44 001-000-000-525-60-40-00 Prof Svcs-Emer Mgmt Svcs $52.00 Total NET042321 $332.44 Total 35783 $332.44

Total Abney, Bonnie $332.44

Advanced Analytical Solutions, LLC

35750 2021 - May - Manuals

29088

Professional Services

420-000-000-535-00-41-92 Sewer - Professional Services - Utilities $468.00

Total 29088 $468.00

Total 35750 $468.00

Total Advanced Analytical Solutions, LLC $468.00

AT&T Mobility 35751 2021 - May - Manuals 287277984647X05062021 Tablet Data 410-000-000-534-00-42-00 Communication - Water $33.98 420-000-000-535-00-42-00 Communication - Sewer $33.99 Total 287277984647X05062021 $67.97 Total 35751 $67.97

Total AT&T Mobility $67.97

Beech, Kelly

35784 2021 - May - Regular A/P

DHCERP-KBJAPR21

Medical Reimbursement

631-000-000-589-90-00-00 Withdrawals $360.86

Total DHCERP-KBJAPR21 $360.86

Total 35784 $360.86

Total Beech, Kelly $360.86

Voucher Directory

Fiscal: : 2021 - May

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Big Rock Designs

35752 2021 - May - Manuals

11768

TOC Newsletter April & Volunteer Proclamations

001-000-000-511-60-41-00 Professional Services Council $4.13

410-000-000-534-00-41-00 Water - Professional Services $43.48

420-000-000-535-00-41-00 Sewer - Professional Services $43.48

430-000-000-531-00-41-00 Storm Water - Professional Service $43.48

Total 11768 $134.57

Total 35752 $134.57

35785 2021 - May - Regular A/P

11767

NET Emergency Services

001-000-000-525-60-31-00 Office/oper Supplies-Emer Svcs $702.53

Total 11767 $702.53

11782

NET Emergency Services

001-000-000-525-60-31-00 Office/oper Supplies-Emer Svcs $375.10

Total 11782 $375.10

Total 35785 $1,077.63

Total Big Rock Designs $1,212.20

Builders Exchange of Washington Inc

35786 2021 - May - Regular A/P

1068961

Ad - Water/Sewer Project Perkins

410-900-000-594-34-60-00 Capital Projects $22.50

420-900-000-594-35-60-00 Capital Projects $22.50

Total 1068961 $45.00

Total 35786 $45.00

Total Builders Exchange of Washington Inc $45.00

C. Johnson Constr., Inc.

35753 2021 - May - Manuals

4916

PO 004015 Hydrant Replace Ebey Rd.

410-000-000-534-00-48-91 Water - Repairs & Maintenance - Public Works $5,652.08

Total 4916 $5,652.08

Total 35753 $5,652.08

Total C. Johnson Constr., Inc. $5,652.08

Printed by CSVR\clerktreasurer on 5/21/2021 1:51:43 PM Page 2 of 19

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Central Whidbey Island Fire & Rescue

35787 2021 - May - Regular A/P

QTR1-2021

!st QTR Fire Inspections

001-000-000-522-20-40-00 Fire Dist 5 Contract - Fire $448.00

Total QTR1-2021 $448.00

Total 35787 $448.00

Total Central Whidbey Island Fire & Rescue $448.00

COMCAST Business 35754 2021 - May - Manuals 122268319 Phones Shop 001-000-000-518-10-42-00 Communication - Shop $83.35 Total 122268319 $83.35 122268735

Phones Town Hall

001-000-000-518-90-42-00 Communication - CS $404.36 Total 122268735 $404.36 122268743 Phones WWTP 420-000-000-535-00-42-00 Communication - Sewer $52.33 Total 122268743 $52.33 Total 35754 $540.04

Total COMCAST Business $540.04

COMCAST Internet

35755 2021 - May - Manuals

8498300990009140-MAY21

Internet & Dialer Shop Cs Sewer

001-000-000-518-10-42-00 Communication - Shop $109.96

001-000-000-518-90-42-00 Communication - CS $114.96

420-000-000-535-00-42-00 Communication - Sewer $256.75

Total 8498300990009140-MAY21 $481.67

Total 35755 $481.67

Total COMCAST Internet $481.67

Davido Consulting Group, Inc.

35788 2021 - May - Regular A/P

0036070

Plan Review Ebey's Knoll Whidbey General, CB&GC

001-000-000-539-00-41-01 Prof Services - Special Project $3,338.75

Total 0036070 $3,338.75

Total 35788 $3,338.75

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Exact Scientific Services Inc.

35756 2021 - May - Manuals

21-05672

Supplies WWTP

420-000-000-535-00-41-92 Sewer - Professional Services - Utilities $262.00

Total 21-05672 $262.00

21-05917

Supplies WTP

410-000-000-534-00-41-92 Water - Professional Services - Utilities $225.00

Total 21-05917 $225.00

Total 35756 $487.00

Total Exact Scientific Services Inc. $487.00

Fastenal

35757 2021 - May - Manuals

WAANA132969

Supplies WTP & WWTP

410-000-000-534-00-31-92 Water - Office & Operating - Utilities $19.78

420-000-000-535-00-31-92 Sewer - Office & Operating - Utilities $19.77

Total WAANA132969 $39.55 Total 35757 $39.55 Total Fastenal $39.55 Ferguson Waterworks 35758 2021 - May - Manuals 0975368

Water Meter Supplies

410-000-000-534-00-34-00 Water Meters $374.85

Total 0975368 $374.85

Total 35758 $374.85

Total Ferguson Waterworks $374.85

Frontier Building Supply

35759 2021 - May - Manuals

2612220

Supplies WWTP

Total 2612220 $9.20

2638715

Supplies Community Garden

001-000-000-576-90-31-00 Office & Operating Supplies (Community Garden) $21.24

Total 2638715 $21.24

2644980

Supplies Shop

001-000-000-518-10-31-00 Office & Operating Shop $38.03

Total 2644980 $38.03

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2669680

Repair Parks

001-000-000-576-80-31-00 Office & Operating Parks $24.44

Total 2669680 $24.44

Total 35759 $92.91

35789 2021 - May - Regular A/P

2655405

Supplies WWTP

Total 2655405 $6.19

2690035

Supplies Parks

Total 2690035 $19.55

Total 35789 $25.74

Total Frontier Building Supply $118.65

GreatAmerica Financial Services

35760 2021 - May - Manuals

29241084

Copier Lease

001-000-000-518-90-45-00 Rentals & Leases - CS $92.39

Total 29241084 $92.39

Total 35760 $92.39

Total GreatAmerica Financial Services $92.39

I-COM 911

35790 2021 - May - Regular A/P

Q32021-04

3rd QTR User Fees

001-000-000-521-20-40-02 I-Com Dispatch - Police $10,867.54

Total Q32021-04 $10,867.54

Total 35790 $10,867.54

Total I-COM 911 $10,867.54

Island County ER&R Fund

35761 2021 - May - Manuals

21-101

Fuel Vehicles

001-000-000-576-80-32-00 Fuel - Parks $143.21

101-000-000-542-30-32-00 Fuel - Roadway $54.06

101-000-000-542-66-32-00 Fuel - Snow & Ice $58.67

101-000-000-542-71-32-00 Fuel - Roadside $58.67

410-000-000-534-00-32-00 Fuel - Water $304.39

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430-000-000-531-00-32-00 Fuel - Stormwater $55.74

Total 21-101 $813.14

Total 35761 $813.14

Total Island County ER&R Fund $813.14

Island County Planning & Community Development

35762 2021 - May - Manuals 2021-01 QTR1 HPC Ad Costs 001-000-000-558-60-44-00 Advertising Plan $114.87 Total 2021-01 QTR1 $114.87 Total 35762 $114.87

Total Island County Planning & Community Development $114.87

Island Senior Resources

35763 2021 - May - Manuals

1STQTR21

1st QTR 2021

001-000-000-571-00-40-00 HUB Senior Services Support - Misc. $2,000.00

Total 1STQTR21 $2,000.00

Total 35763 $2,000.00

Total Island Senior Resources $2,000.00

JTI Commercial Service

35791 2021 - May - Regular A/P

4523

Tree Removal PO 4011

001-000-000-576-80-41-00 Professional Services Parks $5,655.15

Total 4523 $5,655.15

Total 35791 $5,655.15

Total JTI Commercial Service $5,655.15

Les Schwab Tire Center

35792 2021 - May - Regular A/P

41400544126

V-28 Rear Tire Replacement

410-000-000-534-00-31-02 Vehicles & Equipment Maintenance $48.75

420-000-000-535-00-31-02 Vehicle & Equipment Maintenance $438.78

Total 41400544126 $487.53

Total 35792 $487.53

Total Les Schwab Tire Center $487.53

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Lynn, Jesse

35793 2021 - May - Regular A/P

11032020

Expenses Reimbursement

410-000-000-534-00-41-92 Water - Professional Services - Utilities $188.74

Total 11032020 $188.74

Total 35793 $188.74

Total Lynn, Jesse $188.74

Main Street Collision

35764 2021 - May - Manuals

15103

Repair V-48

Total 15103 $146.96

Total 35764 $146.96

Total Main Street Collision $146.96

Municipal Code Corp.

35765 2021 - May - Manuals

00356912

Codification Services

001-000-000-511-60-41-00 Professional Services Council $495.00

Total 00356912 $495.00

Total 35765 $495.00

Total Municipal Code Corp. $495.00

NCL Of Wisconsin, Inc.

35794 2021 - May - Regular A/P

453404

Supplies WWTP

Total 453404 $134.79

Total 35794 $134.79

Total NCL Of Wisconsin, Inc. $134.79

Oak Harbor Ace Hardware

35766 2021 - May - Manuals

336139

Supplies Shop & Community Garden

001-000-000-576-90-31-00 Office & Operating Supplies (Community Garden) $141.01

Total 336139 $162.74

336424

Supplies V-14

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Total 336424 $34.47

Total 35766 $197.21

Total Oak Harbor Ace Hardware $197.21

Oasys Inc

35767 2021 - May - Manuals

187831

Copeir Lease

001-000-000-518-90-45-00 Rentals & Leases - CS $20.29

Total 187831 $20.29

Total 35767 $20.29

Total Oasys Inc $20.29

Office Depot

35768 2021 - May - Manuals

168698592001

Supplies Town Hall

001-000-000-518-90-31-00 Office & Operating CS $162.36

Total 168698592001 $162.36

172077556001

Total 172077556001 $55.51

Total 35768 $217.87

35795 2021 - May - Regular A/P

168391942001

Supplies Town Hall Copy Paper

Total 168391942001 $90.70

172812123001

Supplies Printer Ink WTP

Total 172812123001 $108.13

Total 35795 $198.83

Total Office Depot $416.70

Puget Sound Energy

35769 2021 - May - Manuals

220009680129-MAY21

Street Lights Madrona

101-000-000-542-63-47-00 Utilities - Street Lighting $11.64

Total 220009680129-MAY21 $11.64

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220013703743-MAY21

Street Lights

101-000-000-542-63-47-00 Utilities - Street Lighting $1,629.08

Total 220013703743-MAY21 $1,629.08

220020104935-MAY21

Street Lights Alexander & Coveland

101-000-000-542-63-47-00 Utilities - Street Lighting $12.42

Total 220020104935-MAY21 $12.42

Total 35769 $1,653.14

35796 2021 - May - Regular A/P

200002603542-MAY21

Utilities Resevior Telemetry

410-000-000-534-00-47-00 Utilities - Water $13.10 Total 200002603542-MAY21 $13.10 200005235540-MAY21 Utilities Well -04 410-000-000-534-00-47-00 Utilities - Water $60.53 Total 200005235540-MAY21 $60.53 200005603689-MAY21 Utilities Well-07 410-000-000-534-00-47-00 Utilities - Water $76.97 Total 200005603689-MAY21 $76.97 200006097865-MAY21

Utilities Rec Hall

001-000-000-575-50-47-00 Utilities - Com Ctr $137.94

Total 200006097865-MAY21 $137.94

200009098936-MAY21

Utilities Town Kitchen

001-000-000-576-80-47-00 Utilities - Parks $16.49 Total 200009098936-MAY21 $16.49 200011418114-MAY21 Utilities Pavilion 001-000-000-576-80-47-00 Utilities - Parks $11.08 Total 200011418114-MAY21 $11.08 200015370790-MAY21 Utilities Shop 001-000-000-518-10-47-00 Utilities - Shop $100.32 Total 200015370790-MAY21 $100.32 200015416577-MAY21

Utilities Town Hall

001-000-000-518-90-47-00 Utilities - CS $176.70

Total 200015416577-MAY21 $176.70

200016476488-MAY21

Utilities Town Restroom

001-000-000-576-80-47-00 Utilities - Parks $44.20

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200017824224-MAY21

Utilities Main St Lift Station/Well 06

410-000-000-534-00-47-00 Utilities - Water $11.72

420-000-000-535-00-47-00 Utilities - Sewer $222.62

Total 200017824224-MAY21 $234.34

200020235921-MAY21

Utilities Front St. Lift Station

420-000-000-535-00-47-00 Utilities - Sewer $194.82

Total 200020235921-MAY21 $194.82

200020236523-MAY21

Utilities Cooks Corner

001-000-000-576-80-47-00 Utilities - Parks $11.08 Total 200020236523-MAY21 $11.08 200021137886-MAY21 Utilities WTP 410-000-000-534-00-47-00 Utilities - Water $278.69 Total 200021137886-MAY21 $278.69 220000466767-MAY21

Utilities Lauren's Woods Lift Station

420-000-000-535-00-47-00 Utilities - Sewer $24.57

Total 220000466767-MAY21 $24.57

220020028084-MAY21

Utilities Town Restroom

001-000-000-576-80-47-00 Utilities - Parks $62.35

Total 220020028084-MAY21 $62.35

Total 35796 $1,443.18

Total Puget Sound Energy $3,096.32

Sound Publishing Inc

35770 2021 - May - Manuals 8023855 Advertising April 2021 001-000-000-511-60-44-00 Advertising Council $484.19 001-000-000-558-60-44-00 Advertising Plan $72.00 410-900-000-594-34-60-00 Capital Projects $2.50 420-900-000-594-35-60-00 Capital Projects $2.50 Total 8023855 $561.19 Total 35770 $561.19

Total Sound Publishing Inc $561.19

Staples Advantage

35771 2021 - May - Manuals

3476006335

Supplies Parks

Total 3476006335 $37.49

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3476006336

Supplies Parks

Total 3476006336 $156.92

Total 35771 $194.41

35797 2021 - May - Regular A/P

3461668341

CANCELLED COVID Town Hall

001-000-101-518-90-31-00 Office & Operating - CS CARES $977.16

Total 3461668341 $977.16

3462649182

Total 3462649182 $150.33

3462838716

Total 3462838716 $150.33

3470529863

CREDIT CANCELLED COVID Town Hall

001-000-101-518-90-31-00 Office & Operating - CS CARES ($75.17)

Total 3470529863 ($75.17)

3470529864

Total 3470529864 ($75.17)

3470529865

Total 3470529865 ($75.17)

3470529866

Total 3470529866 ($75.17)

3470906318

Total 3470906318 ($75.17)

3470906319

Total 3470906319 ($75.17)

3470906320

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3470906321

Total 3470906321 ($75.17)

3470906322

Total 3470906322 ($75.17)

3470906323

Total 3470906323 ($75.17)

3470906324

Total 3470906324 ($75.17)

3476634029

Water Meter Adapter

410-000-000-534-00-31-91 Water - Office & Operating - Public Works $8.36

Total 3476634029 $8.36

3476941251

Total 3476941251 ($451.00)

3476941252

Supplies Rec Hall

001-000-000-575-50-31-00 Office & Operating Com Ctr $75.82

Total 3476941252 $75.82

Total 35797 $84.13

Total Staples Advantage $278.54

The Watershed Company

35798 2021 - May - Regular A/P

2021-0558

201230 Coupeville SMP 2021

001-000-000-558-60-41-04 DOE Grant - SMP Review 2021 $2,720.00

Total 2021-0558 $2,720.00

2021-0746

201230 Coupeville SMP 2021

001-000-000-558-60-41-04 DOE Grant - SMP Review 2021 $4,750.00

Total 2021-0746 $4,750.00

Total 35798 $7,470.00

Total The Watershed Company $7,470.00

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Tjoelker Enterprises, Inc.

35799 2021 - May - Regular A/P

1329

Biosolids Disposal

420-000-000-535-00-47-05 Biosolid Disposal - Sewer $2,800.00

Total 1329 $2,800.00

Total 35799 $2,800.00

Total Tjoelker Enterprises, Inc. $2,800.00

Transient

35772 2021 - May - Manuals

CPA-SEPAStuurman Stuurmans Enterprises INC Refund SEPA & CPA fees

001-000-000-345-81-00-00 Planning & Development Fees $750.00

001-000-000-558-60-49-00 Miscellaneous - Plan $600.00

Total CPA-SEPAStuurman $1,350.00

Total 35772 $1,350.00

35773 2021 - May - Manuals

RH0-61021 Debra Smith/ CHS Parents Applicant CXL'D 001-000-000-362-40-00-00 Facility Rentals $150.00 Total RH0-61021 $150.00 Total 35773 $150.00 35774 2021 - May - Manuals RH064-621 Play Capital LLC CXL COVID 001-000-000-362-40-00-00 Facility Rentals $300.00 Total RH064-621 $300.00 Total 35774 $300.00 35775 2021 - May - Manuals RH0716-1821 Mark Saia Applicant CXL'D 001-000-000-362-40-00-00 Facility Rentals $350.00 Total RH0716-1821 $350.00 Total 35775 $350.00

35800 2021 - May - Regular A/P

2725.0 Tom & Mary Alice Sterling Write Off Overpayment

410-000-000-343-40-00-24 Water Service $129.36

Total 2725.0 $129.36

Total 35800 $129.36

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USA Blue Book

35776 2021 - May - Manuals

569193

Supplies WTP

Total 569193 $122.82

Total 35776 $122.82

35801 2021 - May - Regular A/P

580274

Supplies WTP

Total 580274 $16.85

591701

Supplies WTP

Total 591701 $299.64

Total 35801 $316.49

Total USA Blue Book $439.31

Utilities Underground Location Center

35777 2021 - May - Manuals

1040708

Utilities Locator

Total 1040708 $23.22

Total 35777 $23.22

Total Utilities Underground Location Center $23.22

Vac-Tank/Western Services

35802 2021 - May - Regular A/P

1719

Biosolids Shipping

420-000-000-535-00-47-06 Biosolids Shipping - Sewer $1,200.00

Total 1719 $1,200.00

Total 35802 $1,200.00

Total Vac-Tank/Western Services $1,200.00

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Verizon

35778 2021 - May - Manuals

9878647384-MAY-21

WTP Network

410-000-002-534-00-31-11 Supplies - Navy O&M Contract $188.92

Total 9878647384-MAY-21 $188.92 Total 35778 $188.92 Total Verizon $188.92 VISA 35779 2021 - May - Manuals 4277-AWCITIES-APR21

Annual Dues Planning

001-000-000-558-60-49-00 Miscellaneous - Plan $50.00

Total 4277-AWCITIES-APR21 $50.00

5059-SQENOSCIENTIFIC-APR21 Water Level Meter

410-000-000-534-00-35-92 Water - Small Tools & Equipment - Utilities $697.59

Total 5059-SQENOSCIENTIFIC-APR21 $697.59

5059-WALMART-APR21

Supplies WWTP

Total 5059-WALMART-APR21 $144.31 7596-CRAIGSLIST1-APR21 Seasonal Maintenance Ad 001-000-000-514-20-44-00 Advertising Adm $20.00 Total 7596-CRAIGSLIST1-APR21 $20.00 7596-CRAIGSLIST2-APR21

Advertising Maintenance Worker

001-000-000-514-20-44-00 Advertising Adm $20.00

Total 7596-CRAIGSLIST2-APR21 $20.00

7596-DROPBOX-APR21

Permit Email Box

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7596-SOUNDPUB2-APR21

Advertising Maintenance Worker

001-000-000-514-20-44-00 Advertising Adm $289.00 Total 7596-SOUNDPUB2-APR21 $289.00 7596-SOUNDPUB3-APR21 Seasonal Maintenance Ad 001-000-000-514-20-44-00 Advertising Adm $179.00 Total 7596-SOUNDPUB3-APR21 $179.00 7604-AMAZON1-APR21 Supplies V-14

Total 7604-AMAZON1-APR21 $593.88

7604-AMAZON2-APR21

Supplies V-44 $85.86 + Shop & Water$50.54

410-000-000-534-00-31-91 Water - Office & Operating - Public Works $50.54

Total 7604-AMAZON2-APR21 $136.40

Supplies Shop

Total 7604-AMAZON4-APR21 $68.46

Supplies Rec Hall

001-000-000-575-50-31-00 Office & Operating Com Ctr $47.58

Total 7604-AMAZON5-APR21 $47.58

Supplies V-33

Total 7604-AMAZON6-APR21 $95.64

7604-HOMEDEPOT-APR21 Supplies Shop

Total 7604-HOMEDEPOT-APR21 $143.43

7604-PAPE-APR21

Supplies V-48

Total 7604-PAPE-APR21 $89.09

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Total 9820-AMAZON1-APR21 $28.25

Total 9820-AMAZON2-APR21 $26.84

9820-TOTALWIRELESS-APR21

Communication Cell Phone

410-000-000-534-00-42-00 Communication - Water $13.53 420-000-000-535-00-42-00 Communication - Sewer $13.54 Total 9820-TOTALWIRELESS-APR21 $27.07 9820-USPS-APR21 Stamped Envelopes 001-000-000-518-90-42-00 Communication - CS $338.20 Total 9820-USPS-APR21 $338.20 Total 35779 $3,236.78 Total VISA $3,236.78

Vision Municipal Solutions, LLC

35780 2021 - May - Manuals

6502

March Billing Cycle

430-000-000-531-00-41-00 Storm Water - Professional Service $364.30

Total 6502 $1,092.90

Total 35780 $1,092.90

Total Vision Municipal Solutions, LLC $1,092.90

WA ST Dept Of Revenue

EFT Payment 5/3/2021 2:55:47 PM - 1 2021 - May - Manuals APR21 Excise

April Unpaid Sales Tax

430-000-000-531-00-31-92 Storm Water - Office & Operating - Utilities $17.40

Total APR21 Excise $17.40

Total EFT Payment 5/3/2021 2:55:47 PM - 1 $17.40

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WABO

35803 2021 - May - Regular A/P

41220 Employment Ad - Bldg Official 001-000-000-558-60-44-00 Advertising Plan $50.00 Total 41220 $50.00 Total 35803 $50.00 Total WABO $50.00

Weed, Graafstra & Associates, Inc., P.S.

35781 2021 - May - Manuals

173

Legal Services

001-000-000-515-41-41-00 Professional Services Legal $1,755.00

Total 173 $1,755.00

Total 35781 $1,755.00

Total Weed, Graafstra & Associates, Inc., P.S. $1,755.00

Whidbey Auto Parts

35804 2021 - May - Regular A/P

452142

Supplies V-28

Total 452142 $33.75

Total 35804 $33.75

Total Whidbey Auto Parts $33.75

Ziply Fiber

35782 2021 - May - Manuals

36067813890226085-MAY21

Front St Lift Station

420-000-000-535-00-42-00 Communication - Sewer $73.18

Total 36067813890226085-MAY21 $73.18

Total 35782 $73.18

35805 2021 - May - Regular A/P

36067848640214075-MAY21

Phone Rec Hall - CREDIT

001-000-000-575-50-42-00 Communication - Com Ctr ($31.16)

Total 36067848640214075-MAY21 ($31.16)

36067867051201155-MAY21

Phone Vine St. Lift Station

420-000-000-535-00-20-00 Benefits - Sewer $127.37

Total 36067867051201155-MAY21 $127.37

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Vendor Number Reference Account Number Description Amount 36067891971001135-MAY21 Phone - Ft. Casey 410-000-000-534-00-42-00 Communication - Water $71.98 Total 36067891971001135-MAY21 $71.98 Total 35805 $168.19

Total Ziply Fiber $241.37

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STAFF REPORT DATE: May 18, 2021

TO: Coupeville Town Council FM: Donna Keeler, Planning Director

RE: Status: Shoreline Master Program Periodic Review Update

As you are aware, with assistance from the Watershed Company, staff is undertaking a periodic review of the Shoreline Master Program (SMP) adopted in 2009, as required by the Washington State Shoreline Management Act. The focus of the periodic review is to maintain consistency with changes to state law that have been made since the last adoption. The review will also address consistency with the Town’s comprehensive plan, current development regulations, and overall usability of the SMP. Below is a list of items completed to date and “next steps” for discussion during the next Town Council Meeting.

Tasks completed or underway:

 Public participation plan (Attached)  Initial outreach to interested parties  FAQ Sheet (Attached)

 Kick-off meeting with the Planning Commission on held on May 4, 2021.  SMP Periodic Review Update Documents on Website (ongoing):

https://www.townofcoupeville.org/current-news/

 Draft Periodic Checklist submitted to staff for review

Next Steps (June – November, 2021)

 Draft Periodic Checklist public review / Study session with Planning Commission  Public hearing before Planning Commission in July during 30-day comment period  Environmental review (SEPA)

 Respond to public comment

 Submit to the Department of Ecology for initial determination / receive Ecology’s determination  Revise SMP document post-Ecology review

 Planning Commission recommendation to Town Council  Town Council study session and adoption

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Frequently Asked Questions

Periodic Update of the Shoreline Master

Program

What is a Shoreline Master Program (SMP)?

A Shoreline Master Program (SMP) is a set of policies and regulations required by state law that has three basic principles:

• Encourages reasonable and appropriate development of shorelines with an emphasis on water dependent uses, which when developed are consistent with the control of pollution and prevention of damage to the natural environment, recreational facilities, or industries and commercial uses that require a shoreline location and support economic development; and,

• Protects the natural resources and character of the shorelines, the land, vegetation, wildlife, water, and aquatic life within shoreline environment; and,

• Promotes public access and provides opportunities to enjoy the aesthetic qualities of the natural shorelines and recreational activities in shoreline areas.

Where does this apply?

“Shorelines of the state” include rivers and streams with mean annual flow more than 20 cubic feet per second, lakes 20 acres or larger, and all marine shorelines. Shorelines of the state in the Town of Coupeville are limited to the 2.4-mile long stretch of marine shoreline along Penn Cove. Shoreline jurisdiction extends 200 feet landward of the water’s edge and additionally includes associated wetlands.

What is a periodic update of the SMP?

The Town of Coupeville completed a comprehensive update of its Shoreline Master Program in 2009. Washington state law requires jurisdictions to review and update their SMPs every eight years in accordance with the Shoreline Management Act (SMA) and its current guidelines and legislative rules to attain state approval. The Town received a grant from the Washington Department of Ecology to support this periodic review. The grant timeline calls for completing this periodic update by June 30, 2021. The Town intends to complete the bulk of the review by June, and finalize its adoption by the end of 2021.

This periodic update will focus on:

• Reviewing relevant legislative updates since the 2009 SMP update and incorporating any applicable amendments;

• Ensuring consistency with Coupeville’s Comprehensive Plan Update; and • Ensuring compatibility with other Town regulations.

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March 2021 Page 2 of 3 • Re-evaluate the ecological baseline that was established as part of the 2009 SMP update;

• Extensively assess no net loss criteria other than to ensure that proposed amendments do not result in degradation of the baseline condition; or

• Re-assess shoreline jurisdiction.

How do shoreline regulations apply to land use and development activities?

Shoreline regulations apply to any change in land use or development activity that occurs within the shoreline jurisdiction, as defined in the SMP. Included in those modifications and uses regulated in the SMP are: • New or expanded structures, such as houses, sheds, and decks;

• Land development and alteration, such as clearing, grading, dredging, or filling; and

• Other activities along the shorelines, including restoration (e.g., riparian planting, bank stabilization), trail construction, and public access.

What is a Shoreline Exemption and what is required to obtain approval?

Certain land uses and development activities are exempt from the requirement to obtain a Shoreline Substantial Development Permit but are not exempt from compliance with the Shoreline Master Program. Exemptions are issued in writing by the Town after the submission of a complete application, including a site plan. Even though an activity is exempt from requiring a Substantial Development Permit, a conditional use or variance permit may be required. Exemptions under the SMP are different than exemptions under the State Environmental Policy Act (SEPA).

How does the SMP affect existing uses and development?

SMP regulations are not retroactive. SMP regulations apply to new development and uses. Existing uses and developments legally established may be repaired, maintained and operated. The SMP applies to proposals for expansion or alteration of existing uses and structures.

Structures and uses that were legally established in the past may become legally nonconforming due to new shoreline rules that are adopted over time. Current SMP regulations allow these previously built structures and established uses to continue as they are presently operating.

What is public access to shorelines? When is it required?

Public access is a preferred use per the SMA. Public access can be physical access (e.g. trail) and/or visual access (e.g. view corridors). Public access standards apply to new development, not existing development. Generally, new public access is only required for private uses of certain sizes (e.g. large subdivisions, resorts, etc.) and for public uses. Public access requirements do not allow for trespass on private property.

What is No Net Loss?

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implemented. Simply stated, the no net loss standard is designed to balance the introduction of new impacts to shoreline ecological functions resulting from new development through mitigation sequencing and restoration. The Town must achieve this standard through both the SMP planning process and by appropriately regulating individual developments as they are proposed in the future. Any amendments to the SMP that may occur through the periodic update process would need to comply with the no net loss standard.

How can I get more information?

Town Website:

https://www.townofcoupeville.org

Contact:

Donna Keeler, Planning Director Planning Department

Town of Coupeville 360.678-4461, ext. 103

[email protected]

Department of Ecology Shoreline Management Website:

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S

HORELINE

M

ASTER

P

ROGRAM

:

P

ERIODIC

R

EVIEW

P

UBLIC

P

ARTICIPATION

P

LAN

Introduction

The Town of Coupeville is undertaking a periodic review of its Shoreline Master Program (SMP), as required by the Washington state Shoreline Management Act (SMA), RCW

90.58.080(4). The SMA requires each SMP to be reviewed, and revised if needed, on an eight-year schedule established by the state Legislature. The review ensures the SMP stays current with changes in laws and rules, remains consistent with other Coupeville plans and regulations, and is responsive to changed circumstances, new information and improved data.

A Public Participation Plan is required to describe how the Town will encourage early and continuous public input throughout the SMP review process, including steps that the Town will take, to provide opportunities for public engagement and public comment.

This plan is a working document and will be adjusted as needed to provide for the greatest and broadest public participation over the course of the periodic review process.

Public Participation Goals

 Provide interested parties with timely information, an understanding of the process, and opportunities to review and comment on proposed amendments to the SMP.

 Actively solicit information from citizens, property owners and stakeholders about their concerns, questions and priorities for the periodic review process.

 Encourage interested parties to informally review and comment on proposed changes to the SMP throughout the process and provide those comments to decision makers.

 Provide forums for formal public input at project milestones prior to decision-making by local officials.

 Consult and consider recommendations from neighboring jurisdictions, federal and state agencies, and local Native American tribes.

Public Participation Opportunities

The Town of Coupeville is committed to providing opportunities for public participation throughout the process and will use appropriate communication tools to inform the public and encourage participation, including the following:

Town Staff

At any time during the Periodic Review process, the Planning Department can be reached with any comments or questions via the following methods:

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Public Participation Plan

Shoreline Master Program Periodic Update Town of Coupeville

March 2021

Mail: P.O. Box 725

Coupeville, WA 98239

Website

The Town’s website will be periodically updated throughout the adoption process to include draft documents and a FAQ document for public review. The webpage will be the primary repository of all information related to the periodic review process. This page can be found at:

https://www.townofcoupeville.org. Additionally, Planning Commission meeting agendas and minutes can be found on their webpage. This page can be found at:

https://townofcoupeville.org/info-documents/minutes-agendas/.

E-mail Notifications

An email list of interested parties will be created and maintained by the Town. The list will be used to notify interested parties regarding SMP Periodic Review progress and participation opportunities. Interested parties can be added to the list by contacting Donna Keeler, Planning Director, at (360) 678-4461, ext. 103, or [email protected].

Comment

Comments to the Town by letter or e-mail are encouraged (see “Town Staff” above). All

comments during the joint public comment period will be provided to the Town Council during their meetings. Comments during the joint comment period and joint public hearing will also be provided to the Washington State Department of Ecology.

Planning Commission

The Planning Commission will be the primary forum for detailed review and recommendations to the Town Council. Interested parties are encouraged to attend and provide comments during the Planning Commission and/or Town Council meetings. Official meeting notices will be published as established in the Town policy. Planning Commission meeting agendas and minutes can be found at: https://townofcoupeville.org/info-documents/minutes-agendas/.

Public Comment Periods and Hearings

The Planning Commission will hold an introductory meeting to discuss the periodic update including discussing stakeholders to be included in the process, what the process includes and what it does not include, and to answer any questions the Commission might have prior to their review of the updated document. A public hearing will be held before the Planning

Commission near the conclusion of the 30-day public comment period. The Planning

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March 2021

3

allows for a combined state-local comment period (WAC 173-26-104). Public notice of all hearings will state who is holding the comment period and/or hearing, the date and time, and the location of any public hearing. Notices will be published per official policy and comply with all other legal requirements such as the Americans with Disabilities Act. At this time, public meetings and hearings will take place in an online format until further notice. A notice will be sent via the email list (see “E-mail Notifications” above) and the Department of Ecology. Following the joint public comment period, the Town will provide documentation of comments received, Town responses to comments, and proposed amendments based on public comments and the public hearing. Upon initial determination from the Department of Ecology, the Town Council will be forwarded the Planning Commission recommendation and any

recommendations received from Ecology. The Town Council will hold a public meeting to adopt the proposed SMP amendments.

Stakeholders

The Town of Coupeville will reach out to the following stakeholders:  Washington Department of Ecology

 Washington Department of Fish and Wildlife  Washington Department of Commerce

 Department of Archaeological and Historical Preservation  Department of Natural Resources

 Department of Commerce  Department of Transportation  Army Corps of Engineers

 Town Historic Preservation Commission  Ebey’s Landing National Historic Reserve  The Port of Coupeville

 Swinomish Tribe  Samish Tribe  Tulalip Tribe

 Island County Planning & Community Development  Whidbey Island Conservation District

 Shoreline Property owners

 Coupeville Historic Waterfront Association  Coupeville Chamber of Commerce

 Coupeville School District  Island Transit

 Puget Sound Energy

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March 2021

Timeline

The following is a general timeline including anticipated public participation opportunities. The timeline may be modified as the project progresses. A detailed timeline will be posted on the periodic review webpage. The Town will coordinate with the Department of Ecology

throughout the process. Late March

early April Public Participation Plan sent to Ecology _{Email notification sent to stakeholders and interested parties} March -

April

Review SMP and other relevant Town codes and policies Draft Periodic Checklist available on website

May Planning Commission - SMP introduction meeting June - July 30-day public comment period on draft revisions

Online Public Hearing before Planning Commission during 30-day public comment period

Environmental review (SEPA) July -

August

Respond to public comment.

Submit to Ecology for initial determination / receive Ecology’s initial determination September

-November Revise SMP document post-Ecology review _{Planning Commission recommendation to Town Council} Town Council study session and adoption

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STAFF REPORT

______________________________________________________________________________

DATE:

May 19, 2021

TO:

Town Council

FROM:

Mayor Molly Hughes

RE:

Arts and Crafts Festival- Yes or No?

______________________________________________________________________________

Council,

The Town received the Special Events application from the Festival Association last week. This is a large application package, it is not yet complete, and takes the town staff quite a while to go through. It is unfortunate that the Festival Association turned it in so late. They would like to know if the Arts and Crafts Festival would be approved, by the first week of June, so they can make final arrangements with crafts vendors.

While going through the application and trying to think of ways we could safely, hold the festival this year, it occurred to me that this will be the very first event the Council will need to approve in the past 15 months! Up to now, all organizers have cancelled their events on their own because on Covid restrictions. Before the staff goes much further with this application, I would like to get a feel for how the Council feels about a large event in Coupeville on August.

The Festival Association has made some major changes to the festival in hopes it will help create a safer event. They are listed with my comments.

• There will be no food court. • There will be no beer garden.

• There will be no entertainment. They believe not having food, beer and entertainment will eliminate a gathering area in the parking lot. This is true and I think result in a quicker turn-around time for people at the festival. I believe visitors will look at the artist booths and then leave as there will be no other services for them and our restaurants can’t begin to handle a crowd this size, even if they are back to 100% capacity. This could be good and bad, good for turn over which might keep crowd size down and bad for unhappy visitors who can’t eat while they are here.

• They have reduced the number of artists; I think they said by 30% to create more room. • There will be a minimum of 10 feet between each vendor tent. Of course, the vendors are

not the problem, it is the thousands of visitors in the festival area.

• They will place vendor tents on Front and Coveland Streets as usual, but also in the municipal parking lot to spread things out.

• They plan to try and have everyone enter the festival area at one location and limit the number of people to a certain amount at one time. However, they admit, there is no way to guarantee one access and there is no plan for a large group of visitors waiting to get in. • They are not planning to advertise the festival off island and hope to create more of a local

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I have spoken to Island County public Health about approving the Festival this year. They feel we can approve with conditions but not without. Conditions like we must be in Phase 4 and 70% of WA State population vaccinated. Right now, we are in Phase 3. A couple of the Phase 3 requirements for outdoor festivals are listed here:

o Outdoor capacity: Each fair/special event shall calculate the number of participants allowed

at one time by using at least 72 sq feet per participant so required six feet physical distancing

can be maintained. An acre is 43,000 sq feet, therefore no more than 600 participants per acre

for the event space, with no more than 3,000 persons in a 5-acre event area. Only the space

reserved for guests and where event activities take place can be counted toward the acreage

needed for physical distancing (for instance, cannot count parking area or unused areas as part

of acreage). All participants and vendors are to be included in calculating the number of people

allowed at one time (staff and volunteers are excluded).

o All fairs and special events must not exceed 9,000 persons at any one time, including vendors

but excluding volunteers and staff. This includes all areas combined (indoor and outdoor).

I have conducted a very small, very informal survey of downtown businesses. About half that I called, feel the Festival is not worth the risk if the decision has to be made now. The other half are confident we will be completely open by mid-August and think it would be nice to finally have an event in Town and get back to normal. Not much help here, but I also asked each one of them if they would support the Town’s decision either way and they all said they would.

Personally, I would love to have a festival this year and I think we are very close to being able to hold all outdoor events with no restrictions…but we are not there yet. Because the Festival needs a hard ‘go’ or ‘no-go,’ it makes the decision hard. I realize this memo does not sound like it’s a hard decision, it sounds like the answer should be NO, but I can dream! The Festival is good for lodging establishments, sales tax revenue but most important it would be a continuation of a 40-year tradition and give our residents and visitors something to look forward to.

Obviously, none of us has a crystal ball. We don’t know if the virus will be well in hand and 70% of the population will be vaccinated by August 14th_{. We don’t know if there will have been a fifth wave of}

cases or a new variant will pop up by then either. We don’t know what Phase the State of Washington will be in. A lot can happen in the next 11 weeks, we just have no way of knowing if things will be better or worse. (Sorry for the rambling memo! )

Are the benefits of holding the Arts and Crafts Festival worth the risks?