Advanced_O&M_Task_List_Example_Tool_06_02_16: O&M Example

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Asset Name Type of O&M Activity O&M Activity Frequency O&M Tracking Location Runa Valves Planned Preventative

Maintenance

Exercise mainline valves. Semi Annually Work Order Software Wellington Booster

Pump 1

Planned Routine Maintenance

Inspect pumps, motors, and controls

Once per week Work Order Software/ Onsite Checklists Kreger 6 inch PVC Planned Standard

Operating Procedure

Flush the distribution system. Semi Annually Work Order Software Lakeview Heights

Hydrant 1

Planned Preventative Maintenance

Paint fire hydrants Once every 5 years

Excel Sheets Runa Blowoff Valve Planned Preventative

Maintenance

Inspect and exercise all Blowoff valves.

Semi Annually O&M Log books Wellington Booster

Station

Planned Monitoring Inspect any vaults or buildings for damage or water leaks

Semi Annually Work Order Software/ Onsite Checklists Planned Monitoring Take appropriate monthly water

quality samples.

Monthly Sampling Log Book

Kreger 6 inch PVC Planned Routine Maintenance

Routine Maintenance - Distribution: Inspect/Review pipe condition and leak history to evaluate areas needing future rehabilitation/replacement.

Annually GIS

Snow Cap PRV Planned Preventative Maintenance

Perform preventive maintenance on pressure reducing station. Clean strainer and control piping.

Semi Annually Work Order Software/ LCC/O&M Tracking tool Snow Cap PRV Planned Monitoring Inspect PRS, check all hatches,

seals, and vents for evidence of vandalism

Monthly Work Order Software/ LCC/O&M Tracking tool Old Mountain Road

Pressure Zone

Exercise all valves Annually Google

Maps/O&M Log Books

Pool Meters Planned Monitoring Check meter readings for pressure changes.

Twice a week O&M Log books Snow Cap PRV Planned Monitoring Check PRV - check pressure in

downstream pipe Once per month Work Order Software/ LCC/O&M Tracking tool Anglin's Intake Pump

Planned Monitoring Inspect intake pumps, motors, and controls.

Monthly Checklist tracking sheets

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Source Pump 1 Planned Routine Maintenance

Routine Maintenance - Source intake

Annually Work Order Software/ LCC/O&M Tracking tool Wellington Booster Station Planned Routine Maintenance

Routine Maintenance - Pump house control panels

Annually Work Order Software/ LCC/O&M Tracking tool/Onsite Checklists Wellington Booster Pump 2 Planned Routine Maintenance

Routine Maintenance - motors, pumps

Annually SEMS Software Water Treatment

Plant

Planned Routine Maintenance

Routine Maintenance - property Annually Work Order Software Anglin's Intake Planned Monitoring Inspect source intake, security

fencing, gates, and lubricate locks

Once per week O&M Log books

Zoar Water Storage Tank

Planned Monitoring Inspect storage tanks for defects and sanitary deficiencies.

Annually Work Order Software/ LCC/O&M Tracking tool/Onsite Checklists Zoar Water Storage

Tank

Planned Monitoring Inspect security fencing and gates. Lubricate locks.

Once per week O&M Log Books Zoar Water Storage

Tank

Planned Monitoring Check if tank has overflowed Monthly O&M Log Books Water Treatment

Plant Telemetry

Planned Monitoring SCADA- Inspect antenna, radios, electrical/batteries, panel enclosure

Once per week Excel Sheets

Zoar Water Storage Tank

Clean/Inspect internal storage tanks as required. Every 3 years, two tanks cleaned per year. Work Order Software/ LCC/O&M Tracking tool Zoar Water Storage

Tank

Planned Repair Make needed repairs/paint internal storage tanks

Once every 10 years Work Order Software/ LCC/O&M Tracking tool Zoar Water Storage

Tank

Clean/Paint external storage tanks

Once every 15 years

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Wellington Booster Station

Planned Standard Operating Procedure

Conduct weekly security check.(1.Inspect all pump house plumbing for leaks. 2.Check all sump pumps for proper operation. 3.Check all station alarms. 4.Check backup power source to ensure it will operate when needed. 5.Inspect fencing and gates.)

Every Monday O&M Log books

All Equipment Planned Standard Operating Procedure

Maintain record of all equipment repairs/replacement

As they occur Workorder Software Backwash basin Planned Monitoring Check and clean backwash basin

for sediment build up

Once per month Work Order Software/ LCC/O&M Tracking tool Backwash basin Pump 1

Planned Monitoring Inspect backwash pumps, motors, and controls

Once per week System Specific Asset

Management Software Water Treatment

Plant High Service Pump 1

Planned Monitoring Inspect high service pumps, motors, and controls

Once per week SEMS Software

Effluent Pump 1 Planned Monitoring Inspect effluent pumps, motors, and controls

Once per week CUPPS Program Blower Pump 2 Planned Monitoring Inspect blower pumps, motors,

and controls

Once per week System specific software Water Treatment

Plant Disinfection System

Planned Monitoring Inspect disinfection equipment pumps, motors, and controls

Once per week CUPPS Program

Backwash Pump 1 Planned Preventative Maintenance

Rotate backwash pump Semi Annually Barcode Software/CUPPS Water Treatment

Plant High Service Pump 1

Rotate high service pump Semi Annually Barcode Software/Excel Effluent Pump 1 Planned Preventative

Maintenance

Rotate effluent pumps Semi Annually Workorder Software Blower Pump 2 Planned Preventative

Maintenance

Rotate blower pump Semi Annually Workorder Software Water Treatment Plant Disinfection System Planned Preventative Maintenance

Rotate disinfection equipment pump

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Confirm submittal of monthly reports. Monthly Logbook Water Treatment Plant Chlorinator 1 Planned Standard Operating Procedure

Inspect chlorine and fluoride testing equipment.

Every Monday Onsite Checklists

Shop Heater Planned Monitoring Inspect heater operation during winter months.

Every Monday Onsite Checklists Planned Preventative

Maintenance

Operate/exercise all valves inside the treatment plant and pump house. Maintain log continuously throughout the year.

Semi Annually Workorder Software

Water Treatment Plant building

Perform preventive maintenance on treatment plant and pump house buildings.

Semi Annually Excel Sheets

All assets Planned Preventative Maintenance

Prepare system for winter operation.

Semi Annually Onsite Checklists Water Treatment

Plant Controls

Planned Monitoring Check all electrical controls Once per week Onsite Checklists Planned Monitoring Check all sanitation chemical

system for leaks

Once per week System Specific Asset

Management Software Planned Standard

Operating Procedure

Review emergency response plans.

Semi Annually Workorder Software Planned Standard

Operating Procedure

Take appropriate monthly water quality samples.

Monthly Work Order Software Production Meter 1 Planned Routine

Maintenance

Routine Maintenance - Water Production Meter Annually Workorder Software Water Treatment Plant chlorination System Planned Standard Operating Procedure

Calibrate chemical feed pumps Annually System Specific Asset

Management Software Raw Water Pump 1 Planned Monitoring Record pumping rate for each

well or source water pump.

Every Monday O&M Log books Water Treatment

Plant Chlorinator 3

Inspect and clean chemical feed lines and solution tanks

Annually Workorder Software Planned Standard

Operating Procedure

Begin the new years tracking logs for maintenance, safety, and security logs Annually Workorder Software Water Treatment Plant Presedimentation Tank Planned Standard Operating Procedure Inspect sedimentation

tanks/reservoirs; check drains are open

Monthly Workorder

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Water Treatment Plant Chlorinator 3

Inspect chemical feed tanks Annually Excel Sheets

Water Treatment Plant Chemical Feed Tank 1

Paint chemical feed tanks Once/10 years SEMS Software

Water Treatment Plant mixer 2

Check flocculator mixers for proper operations

Monthly System Specific Asset

Plant Mixed Media Filter 1

Inspect filter media; check depth; condition of media

Semi Annually System Specific Asset

Inspect filter equipment for deterioration

Annually Work Order Software Water Treatment

Check filter for uniform backwash Monthly Workorder Software Water Treatment

Paint filter equipment Once/10 years System Specific Asset Management Software Water Treatment Plant Clearwell Tank

Planned Monitoring Internal inspection of clearwell tank

Annually SEMS Software

Water Treatment Plant Clearwell Tank

Paint external clearwell tank Once/10 years Work Order Software/ LCC/O&M Tracking tool Planned Standard

Operating Procedure

Check sludge storage; capacity levels

Monthly Onsite Checklists Shop Generator 2 Planned Standard

Operating Procedure

Exercise emergency generator and check fuel & oil levels

Once per week Work Order Software and Onsite Checklists All plumbing Planned Standard

Operating Procedure

Inspect all plumbing for leaks Once per week O&M Logbooks Wellington Booster

Pump 2

Planned Monitoring Check pump run times Monthly GIS Sump Pump 2 Planned Monitoring Check all sump pumps for proper

operation

Once per week GIS Wellington Booster

Pump Station

Inspect, clean, and repair control panels in pump houses

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Wellington Booster Pump Station

Check all station alarms Once per week Onsite Checklists

Clean pump house and grounds. Make sure fire hydrants are accessible.

Every Monday Work Order Software/ Onsite Checklists Wellington Booster Pump Station Planned Preventative Maintenance

Exercise and operate all valves inside each booster station.

Semi Annually Onsite Checklists

Prepare for winter operation Semi Annually Onsite Checklists

Preventative Maintenance on pump house buildings.

Semi Annually Work Order Software/ LCC/O&M Tracking tool/ Onsite Checklists Wellington Booster Pump Station Planned Preventative Maintenance

Check emergency power source to ensure it will operate when needed

Once per week Onsite Checklists

Inspect fencing and gates. Lubricate locks.

Once per week Workorder Software Kreger Meters Planned Standard

Operating Procedure

Read Meters Once per

month

Meter Reading Software All Meters Planned Preventative

Maintenance

Investigate customer complaints and/or check when reading meter and test meter accuracy.

Once per month or when customer calls

Workorder Software

Pool Master Meter Planned Standard Operating Procedure

Calibrate master meters Annually O&M Logbook All Meters Planned Preventative

Maintenance

Replace Meters and calibrate (schedule will replace 10% each year over 10 years)

Annually GIS

Dodge 2500 Ram Planned Preventative Maintenance

Maintenance Truck (oil/rotate tires, etc.)

Every three months

Workorder Software Dodge 2500 Ram Planned Preventative

Maintenance

Maintenance Truck (hydraulic fluid, overall mechanical system check)

Annually System Specific Asset

Management Software Cat 420F IT Planned Preventative

Maintenance

Maintenance Backhoe (oil/check hydraulics, etc.) Every three months CUPSS Software/ LCC/O&M tracking Tool

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Cat 420F IT Planned Preventative Maintenance

Maintenance Backhoe ( hydraulic fluid, overall mechanical system check)

Annually Excel Sheets

Planned Monitoring Check fuel amount and condition Quarterly Excel Sheets Runa Generator Planned Standard

Operating Procedure

Run generator 1 hour Quarterly Onsite Checklists All electric Planned Standard

Operating Procedure

Check electrical connections for damage

Quarterly O&M Logbooks CUPSS Software Planned Standard

Operating Procedure

Update My CUPSS plan Annually Work Order

Software CUPSS Software Planned Standard

Operating Procedure

Update Financial plan Annually Work Order Software CUPSS Software Planned Standard

Operating Procedure

Review My CUPSS Plan with Board or Council

Annually Work Order Software Office Computer 2 Planned Preventative

Maintenance

Update computers and software Annually Work Order Software AMM Software Planned Preventative

Maintenance

Update Billing Equipment & Software

Annually Work Order Software Shop/Office

Building

Inspect building for deterioration Semi-Annually Workorder Software