1.Board Member Questions, Comments, Clarifications of the Agenda TG moved to push the discussion of the Second Interim (B1) to the end of Open Session - all approved

March 15, 2012 • Notice of Regular Meeting of the Board of Directors

Agenda I. OPENING

A. Call to Order (7:00) B. Verse & Song

C. Roll Call and Establishment of Quorum

II. PUBLIC COMMENT (7:05) This portion of the meeting is set aside for members of the audience to make comments or raise issues that are not specifically on the agenda or for those that are on the agenda. These presentations are limited to three (3) minutes per presentation and the total time allotted to non-agenda items will not exceed fifteen (15) minutes.

III. OPEN SESSION

A. Communications (7:20)

1. Board Member Questions, Comments, Clarifications of the Agenda 2. Approval of Minutes: 03.01.12

3. Sunshining of Articles VIII, XI and XV of the Collective Bargaining Agreement a. Article VIII pertains to class size and classroom aides

b. Article XI pertains to mentoring and evaluation c. Article XV pertains to Work hours and the work year 4. Executive Director Report

5. Committee Reports: Executive, Facilities, Board Development B. Board Development: Discuss 3/01/12 Community Forum (8:00) C. Financial Health (8:10)

A. Approve Monthly Financials for February B. Approve Second Interim Budget D. Governance (8:50)

1. Business and Individual Sponsorship Policy (action) 2. By-Laws Amendment: Directors’ term length (action)

E. Report Items not covered in Packet: can include appreciations and reports from work groups

IV. CLOSED SESSION (9:00)

A. Pursuant to Government Code 54956.8 Conference with Real Property Negotiator 1. Property: 100 Gnoss Concourse, Petaluma

2. Negotiating Parties: Sonoma-Marin Fair 3. Under negotiation: price and terms of payment

B. Pursuant to Government Code 54957.6: Conference with Labor Negotiator 1. Agency Designated Representative: Matthew Morgan, Executive Director 2. Employee Organizations: Live Oak Teachers Association

C. Pursuant to Government Code 54956.95: Public Employee Discipline/Dismissal/Release D. Pursuant to Government Code 54956.95: Public Employee Appointment: Certificated Teacher(s) E. Pursuant to Government Code 54956.95: Public Employee Performance Evaluation: Executive Director F. Pursuant to Government Code 54956.95: Public Employee Appointment: Executive Director

V. OPEN SESSION

A. Report out of closed session on actions taken, if any.

VI. ADJOURNMENT (10:30)

March 1, 2012 • Regular Meeting of the Board of Directors

Minutes

I. OPENING (6:45)

A. Call to Order; Establishment of Quorum; Verse

Present:

Debbie Elam (DE), Chair Bobbie Smith (BS)

Rachel Kaplan (RK) Cliff Schlueter (CS)

Julie Yarnall (JY) Pam Tambe (PT)

Also present: Matthew Morgan (MM), Executive Director

B. Board Development: Community Forum 1. Song (Julie Yarnall)

Tom Gallup (TG) arrived. Metha Singleton (MS) arrived.

2. Discussion: How do we define our community? How do we continue to feed our community?

II. PUBLIC COMMENT (7:25)

A parent wondered whether there was a way to increase and integrate greater cultural diversity at the school.

A parent asked about the availability of kindergarten spaces and whether any priority could be given to those families who demonstrate a commitment to waldorf education.

III. OPEN SESSION A. Communications (7:40)

1.Board Member Questions, Comments, Clarifications of the Agenda

 TG moved to push the discussion of the Second Interim (B1) to the end of Open Session - all approved

2.Approval of Minutes: 02.16.12

3.Executive Director Report

MM reviewed his report

Of note is a concern regarding the reoccurring hydrocarbon smell emanating from the contamination site clean-up operation.

4.Committee Reports: Facilities, Board Development

Facilities: MM reported that some surveying has been completed at the Upper Campus. Committee is in touch with some individuals to help advise on this project.

JY shared an idea for establishing a biodynamic farm on site and how it could have a wonderful healing effect for the school community.

Board Development: DE reviewed the minutes

C. Governance (8:00)

1.Human Resources Committee Mandate Approval (action)

MS reviewed the mandate

 RK moved to approve with MS as acting chair for the remainder of the year - all approved

2.Corporate Sponsorship Policy (action)

RK expressed concern regarding the use of the term "corporate".

DE offered some alternate language in the eligibility requirements and also questioned the phrase about sparing children from advertising.

It was pointed out the students use supplies that carry the manufacturer's name on them.

RK excused herself at 8:25.

There was a discussion around how the acceptance of funds would be handled - would they go through FOLOCS or straight to the Board. There is a need to have earmarked funds and material donations come to the Board but cash donations will go through FOLOCS.

 BS moved to table to March 15th - all approved

3.By-Laws Amendment: Directors’ term length (discussion)

4.Calendar for Committee and Board Meetings

Executive - the Monday evening in between Board meetings Finance - third Tuesday of the month, subject to change Facilities - every other Tuesday

Board Development - third Wednesday, subject to change

D. Report Items not covered in Packet: can include appreciations and reports from work groups

JY read a letter expressing the desire to not increase class sizes for the kindergartens.

B. Financial Health (9:00) 1.Second Interim (Discussion)

MM reviewed the Second Interim

PT expressed concerns that losing a kindergarten would represent a drastic change and questioned if the cost savings was justified.

BS questioned whether work on facilities should be held off for a year in order to not disrupt the successful, and essential, healthy kindergarten program.

IV. CLOSED SESSION (10:40)

A.Pursuant to Government Code 54956.8 Conference with Real Property Negotiator

1.Property: 100 Gnoss Concourse, Petaluma

2.Negotiating Parties: Sonoma-Marin Fair

3.Under negotiation: price and terms of payment

B. Pursuant to Government Code 54957.6: Conference with Labor Negotiator

1. Agency Designated Representative: Matthew Morgan, Executive Director

2. Employee Organizations: Live Oak Teachers Association

C. Pursuant to Government Code 54956.95: Public Employee Discipline/Dismissal/Release

V. OPEN SESSION

No actions taken

VI. ADJOURNMENT (11:5)

Live Oak Charter School

Director’s Report

March 15, 2012

Middle School Pi Café

Due to the hard work of the student council and our advisor, Krista Wigert, our Pi Café open mic-less night was a great success. The event was well attending by over 70% of our middle school students. We were serenaded and entertained by our students and enjoyed a great deal of pi and pie.

Contamination Update

CalClean replaced the unit that appeared to be malfunctioning last week. We haven’t had any issues since the replacement.

Development Team

The development team has delivered the Case statement binder to the Seeds for Change group. The binder was personally delivered by board member Pam Tambe who just happened to be in Austin Texas at a perfect time. The development team also held a conference call with the Seeds for Change team to discuss details about our particular needs at Live Oak.

SEEDS Program

Our initial round of referrals has almost filled our SEEDS program. Parent permission forms are coming in and students are beginning services this week.

Aftercare

Our Aftercare program has a new coordinator, Denise Williges who has taken the reigns with incredible ease and professionalism.

Enrollment Update

After numerous tours and orientation nights, we have our initial count of 2012-2013 applications. The application count is included in the packet

Teacher In-service

Teachers will be covering several topics during out in-service on Friday. We will be addressing student behavior support, festival planning for 2012-2013, and revisions to our progress report rubrics.

Live Oak CharterSchool Application Status 2012-13

Information as.of 3/1 2/1 2

Current size

Grade #of Apps going'forward Notes

Two years of Kindergarten (K2) 24 tbd 7 are siblings Need to determine optimal K2class sizefor 2072-13

One year of Kindergarten (K1) 28 20* 8are siblings

6 are outside Sonoma County

1app has dob of 1stgrader + IEPand is askingfor Kplacement *Awaiting Grade Readiness Assessment results

1will beplaced this spring dueto child leaving

First Grade- TBA 8 31* 1 isnoted above in K1 info

5 are outside Sonoma County

Second Grade- MsLois 2 32

1app hasdob of 4thgrader and ~skingfor 3rdgrade placement

Third Grade- Mr Light 7 30 4are outside Sonoma County

Fourth Grade- Ms. Leah 3 32 1app has dob of 4th grader andrequesting 5th

FifthGrade - Ms. Anca 4 32 1outside Sonoma County

1 app hasdob of 4th grader and requesting 5th

Sixth Grade- TBA - 27

1canceled on Friday3/9/12 I

Seventh Grade- Ms. Rivera 3 17 1 would like to start this spring - shadow day being arranged 1 outside Sonoma County

Eight Grade - Ms.Mann 0 23

~

Total Apps 77

,.

3/14/12

LIVE OAK CHARTER SCHOOL

Attendance Tracking Budget Assumption 96%

2011-12 Attendance %

Total Student

Days

Actual Attend (Inc. IS) ADA

Total Student

Days

Actual Attend (Inc. IS) ADA

Total Student

Days

Actual Attend (Inc. IS) ADA

Total Student

Days

Actual Attend (Inc. IS) ADA

Total Student

Days

Actual Attend

(Inc. IS) ADA

Total Student

Days

Actual Attend (Inc. IS) ADA

Total Student Days Actual Attend (Inc. IS) ADA

K - Mary Alice 272 269 98.90% 323 314 97.21% 323 320 99.07% 340 339 99.71% 153 153 100.00% 323 323 100.00% 255 254 99.61%

K - Julie 249 233 93.57% 323 314 97.21% 323 315 97.52% 340 324 95.29% 153 150 98.04% 323 302 93.50% 255 246 96.47%

K - Rebecca 272 266 97.79% 323 320 99.07% 323 316 97.83% 340 328 96.47% 153 141 92.16% 323 314 97.21% 255 251 98.43%

793 768 96.85% 969 948 97.83% 969 951 98.14% 1020 991 97.16% 459 444 96.73% 969 939 96.90% 765 751 98.17%

1st - Lois 544 527 96.88% 608 600 98.68% 608 596 98.03% 640 627 97.97% 288 278 96.53% 608 591 97.20% 475 461 97.05%

2nd - Adrian 517 495 95.74% 589 580 98.47% 589 563 95.59% 620 582 93.87% 273 261 95.60% 570 543 95.26% 450 430 95.56%

3rd - Leah 537 519 96.65% 589 575 97.62% 589 582 98.81% 620 609 98.23% 279 270 96.77% 593 575 96.96% 480 463 96.46%

4th - Anca 544 533 97.98% 608 599 98.52% 608 579 95.23% 640 615 96.09% 288 272 94.44% 608 597 98.19% 480 455 94.79%

5th - Tamara 476 454 95.38% 522 503 96.36% 513 504 98.25% 540 524 97.04% 243 239 98.35% 513 487 94.93% 405 385 95.06% 6th - Merrie 289 274 94.81% 323 307 95.05% 323 292 90.40% 340 317 93.24% 153 142 92.81% 323 296 91.64% 255 244 95.69%

7th - Gila 391 380 97.19% 437 425 97.25% 437 414 94.74% 460 421 91.52% 203 193 95.07% 418 388 92.82% 334 326 97.60%

8th - Tony 405 390 96.30% 456 440 96.49% 456 430 94.30% 480 454 94.58% 216 205 94.91% 456 432 94.74% 360 332 92.22%

3703 3572 96.46% 4132 4029 97.51% 4123 3960 96.05% 4340 4149 95.60% 1943 1860 95.73% 4089 3909 95.60% 3239 3096 95.59%

Schoolwide 4496 4340 96.53% 5101 4977 97.57% 5092 4911 96.45% 5360 5140 95.90% 2402 2304 95.92% 5058 4848 95.85% 4004 3847 96.08%

Cummulative 4496 4340 96.53% 9597 9317 97.08% 14689 14228 96.86% 20049 19368 96.60% 22451 21672 96.53% 27509 26520 96.40% 31513 30367 96.36%

Period 7 2/6- 3/2

Period 1 8/17 -9/9

Period 2 9/12-10/7

Period 3 10/10-11/4

Period 4 11/7-12/9

Period 5 12/12-1/6

Period 6 1/9-2/3

LIVE OAK CHARTER SCHOOL

Independent Study (I.S.) Tracking

2011-12 I.S. Days Per Class Per Period

Period 1 Period 2 Period 3 Period 4 Period 5 Period 6 Period 7 Period 8 Period 9 Period 10 Total 8/17-9/9 9/12-10/7 10/10-11/4

11/7-12/9 12/12-1/6 1/9-2/3 2/6- 3/2 3/5-

3/30 4/2- 5/4 5/7-6/1

K - Mary Alice 9 5 21 18 6 12 11 82

K - Julie 19 8 0 0 0 7 8 42

K - Rebecca 9 8 10 5 5 9 6 52

total 37 21 31 23 11 28 25 0 0 0 176

1st - Lois 11 22 9 15 3 9 12 81

2nd - Adrian 9 15 11 7 1 8 8 59

3rd - Leah 15 12 5 4 4 16 6 62

4th - Anca 4 16 12 20 7 13 7 79

5th - Tamara 7 25 17 36 15 15 7 122

6th - Merrie 2 3 5 1 5 0 3 19

7th - Gila 0 15 1 5 0 3 2 26

8th - Tony 3 7 9 34 17 9 2 81

total 51 115 69 122 52 73 47 0 0 0 529

All School Total 88 136 100 145 63 101 72 0 0 0 705

~$34 per day $2,992 $4,624 $3,400 $4,930 $2,142 $3,434 $2,448 $0 $0 $0 $23,970

2010-11 I.S. Days Per Class Per Period

Period 1 Period 2 Period 3 Period 4 Period 5 Period 6 Period 7 Period 8 Period 9 Period 10 Total 8/18-9/10 9/13-10/8 10/11-11/5 11/8-12/10 12/3-1/21 1/24-2/18 2/21-3/18 3/21- 4/15 4/25-5/20 5/23-6/3

K - Mary Alice 0 0 7 7 8 8 5 13 8 5 61

K - Julie 0 7 0 11 7 6 0 7 6 4 48

K - Rebecca 0 5 4 0 7 17 4 10 13 3 63

total 0 12 11 18 22 31 9 30 27 12 172

1st - Adrian 18 14 4 15 0 18 11 33 6 0 119

2nd - Leah 0 0 5 9 8 9 26 13 11 1 82

3rd - Anca 2 4 10 2 4 4 7 24 11 3 71

4th - Tamara 5 12 10 9 8 17 12 21 19 0 113

5th - Merrie 6 0 0 0 5 1 5 18 0 0 35

6th - Lois 6 4 9 3 0 12 7 5 5 0 51

7th - Tony 5 5 2 23 3 14 13 26 23 0 114

8th - Juliane 1 0 6 0 9 3 6 15 0 0 40

total 43 39 46 61 37 78 87 155 75 4 625

All School Total 43 51 57 79 59 109 96 185 102 16 797

~$34 per day $1,462 $1,734 $1,938 $2,686 $2,006 $3,706 $3,264 $6,290 $3,468 $544 $27,098 13,532

2011-12 Enrollment Per Class Per Period

P1 P2 Annual

Period 1 Period 2 Period 3 Period 4 Period 5 Period 6 Period 7 Period 8 Period 9 Period 10

K - Mary Alice 17 17 17 17 17 17 17

K - Julie 17 16 17 17 17 17 17

K - Rebecca 17 17 17 17 17 17 17

1st - Lois 32 32 32 32 32 32 31

2nd - Adrian 29 31 31 31 31 30 30

3rd - Leah 32 31 31 31 31 32 32

4th - Anca 32 32 32 32 32 32 32

5th - Tamara 27 28 27 27 27 27 27

6th - Merrie 18 17 17 17 17 17 17

7th - Gila 26 23 23 23 23 22 23

8th - Tony 26 24 24 24 24 24 24

total 273 268 268 268 268 267 267

2 left, in process of adding 2 added from wait list / new application 1 left over the summer, 2 are going to homeschooling

2010-11 Enrollment Per Class Per Period

P1 P2 Annual

8/17-9/10 9/13-10/8 10/11-11/5 11/8-12/10 12/13-1/21 1/24-2/18 2/21-3/18 3/21-4/15 4/25-5/20 5/23-6/3 Period 1 Period 2 Period 3 Period 4 Period 5 Period 6 Period 7 Period 8 Period 9 Period 10

K - Mary Alice 15 15 15 15 15 15 15 15 15 15

K - Julie 16 16 16 16 15 15 15 16 17 17

K - Rebecca 15 16 16 16 17 17 17 17 17 17

1st - Adrian 32 32 32 32 30 30 31 31 31 31

2nd - Leah 27 27 28 29 29 29 29 30 30 30

3rd - Anca 32 32 32 32 32 32 32 32 32 32

4th - Tamara 24 24 26 26 27 27 27 27 27 27

5th - Merrie 16 16 17 19 18 18 18 18 19 19

6th - Lois 26 26 26 26 26 26 27 27 28 28

7th - Tony 27 27 27 26 29 28 28 28 28 28

8th - Juliane 12 12 12 12 13 13 14 14 14 14

total 242 243 247 249 251 250 253 255 258 258

= 1 left, 1 added from wait list / new application

I

03/14/2012 11:32 IPETALUMA CITY SCHOOLS _{IPG 1}

6484cchr YEAR TO DATE BUDGET REPORT g1ytdbud

FOR 2012 13

ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCE/REQ AVAILABLE BUDGET % USED

1100 CERTIFICATED SALARIES

542,402.00 11,865.00 554,267.00 351,758.72 0.00 202,508.28 63.5%

TOTAL EXPENSES

542,402.00 11,865.00 554,267.00 351,758.72 0.00 202,508.28 1130 TEACHERS' SALS EXTRA ASSIGNMNT

1,200.00 2,200.00 3,400.00 1,500.00 0.00 1,900.00 44.1%

TOTAL EXPENSES

1,200.00 2,200.00 3,400.00 1,500.00 0.00 1,900.00

1148 TEACHER SUB-SCHL BUSINESS

12,700.00 -2,600.00 10,100.00 7,294.00 0.00 2,806.00 72.2%

TOTAL EXPENSES

12,700.00 -2,600.00 10,100.00 7,294.00 0.00 2,806.00

1155 TEACHER SAL-MENTOR TCHR STPND

0.00 1,508.00 1,508.00 1,200.00 0.00 308.00 79.6%

TOTAL EXPENSES

0.00 1,508.00 1,508.00 1,200.00 0.00 308.00

1300 CERT SUPRVSRS' &0 ADMINS' SAL

0.00 85,000.00 85,000.00 56,666.64 0.00 28,333.36 66.7%

TOTAL EXPENSES

0.00 85,000.00 85,000.00 56,666.64 0.00 28,333.36

2100 INSTRUCTIONAL AIDES' SALARIES

32,468.00 -19,980.00 12,488.00 7,685.48 0.00 4,802.52 61.5%

TOTAL EXPENSES

32,468.00 -19,980.00 12,488.00 7,685.48 0.00 4,802.52

2155 INSTR AIDES -EXT HIRE

17,316.00 37,830.00 55,146.00 35,009.25 0.00 20,136.75 63.5%

TOTAL EXPENSES

17,316.00 37,830.00 55,146.00 35,009.25 0.00 20,136.75 2300 CLASS SUPRVSRS' &0 ADMINS' SAL

152,000.00 -152,000.00 0.00 0.00 0.00 0.00 .0%

TOTAL EXPENSES

152,000.00 -152,000.00 0.00 0.00 0.00 0.00

2310 CLASS MGMT-A/L PAYOFF

0.00 19,793.00 19,793.00 19,793.30 0.00 -0.30 100.0%

TOTAL EXPENSES

0.00 19,793.00 19,793.00 19,793.30 0.00 -0.30

2400 CLERICAL &0 OFFICE SALARIES

87,772.00 673.00 88,445.00 58,568.40 0.00 29,876.60 66.2%

TOTAL EXPENSES

87,772.00 673.00 88,445.00 58,568.40 0.00 29,876.60

2900 OTHER CLASSIFIED SALARIES

42,200.00 141,593.00 183,793.00 108,236.23 0.00 75,556.77 58.9%

TOTAL EXPENSES

03/14/2012 11:32 6484cchr

FOR 2012 13

2960 STUDENT WORKERS

ORIGINAL APPROP

.

I

I

~

II

i

YEAR TO DATE BUDGET REPORT

i

PG 2

glytdbud

TRANS/ADJSMTS

20.00

REVISED BUDGET YTD ACTUAL ENCUMBRANCE/REQ AVAILABLE BUDGET % USED

1,100.00 865.00 0.00 235.00 78.6%

1,100.00 865.00 0.00 235.00

50,040.00 29,238.81 0.00 20,801.19 58.4%

50,040.00 29,238.81 0.00 20,801.19

51,472.00 31,358.94 0.00 20,113.06 60.9%

51,472.00 31,358.94 0.00 20,113.06

2,386.00 1,486.15 0.00 899.85 62.3%

2,386.00 1,486.15 0.00 899.85

5,145.00 3,273.91 0.00 1,871.09 63.6%

5,145.00 3,273.91 0.00 1,871.09

34,346.00 15,849.22 0.00 18,496.78 46.1% 34,346.00 15,849.22 0.00 18,496.78

2,920.00 2,050.44 0.00 869.56 70.2%

2,920.00 2,050.44 0.00 869.56

23,678.00 14,450.19 0.00 9,227.81 61.0%

23,678.00 14,450.19 0.00 9,227.81

9,601.00 5,723.56 0.00 3,877.44 59.6%

9,601.00 5,723.56 0.00 3,877.44

5,957.00 3,646.96 0.00 2,310.04 61.2%

5,957.00 3,646.96 0.00 2,310.04

128,137.00 67,726.86 0.00 60,410.14 52.9%

128,137.00 67,726.86 0.00 60,410.14

2960 STUDENT WORKERS

1,080.00

TOTAL EXPENSES

1,080.00

2999 OTHER CLASS SALS OTHER MISC.

144,025.00 -93,985.00

TOTAL EXPENSES

144,025.00 -93,985.00

3101 BENEFITS - STRS / CERTIFICATED

41,217.00 10,255.00 TOTAL EXPENSES

41,217.00 10,255.00 3102 BENEFITS - STRS / CLASSIFIED

11,138.00 -8,752.00

TOTAL EXPENSES

11,138.00 -8,752.00 3201 BENEFITS - PERS / CERTIFICATED

4,828.00

TOTAL EXPENSES

4,828.00

3202 BENEFITS - PERS / CLASSIFIED

22,629.00 11,717.00

TOTAL EXPENSES

22,629.00 11,717.00 3311 BENEFITS - OASDI/ CERTIFICATED

2,740.00

TOTAL EXPENSES

2,740.00

3312 BENEFITS - OASDI/ CLASSIFIED

26,400.00 TOTAL

26,400.00

3331 BENEFITS - MEDICARE / CERT.

7,885.00

TOTAL EXPENSES 7,885.00

3332 BENEFITS - MEDICARE / CLASS.

6,916.00

TOTAL EXPENSES

6,916.00

3401 H & W BENEFITS - CERTIFICATED

110,544.00

TOTAL 110,544.00

20.00

317.00

317.00

180.00

180.00

-2,722.00

EXPENSES ,.

-2,722.00

1,716.00

1,716.00

-959.00

-959.00

17,593.00 EXPENSES

1

:

1

1

03/14/2012 11:32

6484cchr

I

PETALUMA CITY SCHOOLS

YEAR TO DATE BUDGET REPORT

I

PG 3

glytdbud

FOR 2012 13

3402 H & W BENEFITS - CLASSIFIED

ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCE/REQ AVAILABLE BUDGET % USED

3402 H & W BENEFITS - CLASSIFIED

63,683.00 -32,957.00 30,726.00 20,448.33 0.00 10,277.67 66.6%

TOTAL EXPENSES

63,683.00 -32,957.00 30,726.00 20,448.33 0.00 10,277.67

3501 BENEFITS - SUI/CERTIFICATED

3,915.00 6,745.00 10,660.00 6,354.63 0.00 4,305.37 59.6%

TOTAL EXPENSES

3,915.00 6,745.00 10,660.00 6,354.63 0.00 4,305.37

3502 BENEFITS - SUI/CLASSIFIED

3,426.00 3,187.00 6,6l3.00 3,705.38 0.00 2,907.62 56.0%

TOTAL EXPENSES

3,426.00 3,187.00 6,6l3.00 3,705.38 0.00 2,907.62

3601 BENEFITS - WCOMP/ CERTIFICATED

9,571.00 2,232.00 11,803.00 7,934.12 0.00 3,868.88 67.2%

TOTAL EXPENSES

9,571.00 2,232.00 11,803.00 7,934.12 0.00 3,868.88

3602 BENEFITS - WCOMP/ CLASSIFIED

8,374.00 -1,143.00 7,231.00 4,853.65 0.00 2,377.35 67.1%

TOTAL EXPENSES

8,374.00 -1,143.00 7,231.00 4,853.65 0.00 2,377.35

3802 BENEFITS - PERS REDUCT / CLASS

0.00 0.00 0.00 0.00 0.00 0.00 •O~0

4110 TEXTBOOKS

2,000.00 0.00 2,000.00 1,683.97 0.00 316.03 84.2%

TOTAL EXPENSES

2,000.00 0.00 2,000.00 1,683.97 0.00 316.03

4210 BOOKS OTHER THAN TEXTBOOKS

2,763.00 -5l3.00 2,250.00 1,377.85 0.00 872.15 61.2%

TOTAL EXPENSES

2,763.00 -5l3.00 2,250.00 1,377.85 0.00 872.15

4310 INSTRUCTIONAL MAT'LS&SUPPLIES

33,692.00 -962.00 32,730.00 26,226.73 0.00 6,503.27 80.1%

TOTAL EXPENSES

33,692.00 -962.00 32,730.00 26,226.73 0.00 6,503.27

4350 OFFICE SUPPLIES

7,826.00 -2,026.00 5,800.00 4,656.16 0.00 1,143.84 80.3%

TOTAL EXPENSES

7,826.00 -2,026.00 5,800.00 4,656.16 0.00 1,143.84

4353 DUPLICATING COSTS

3,549.00 -1,549.00 2,000.00 1,368.14 0.00 631.86 68.4%

TOTAL EXPENSES

3,549.00 -1,549.00 2,000.00 1,368.14 0.00 631.86

4370 CUSTODIAL SUPPLIES

3,995.00 505.00 4,500.00 2,809.37 0.00 1,690.63 62.4%

TOTAL EXPENSES

I

_I

03/14/2012 11:32 IPETALUMA CITY SCHOOLS _{IPG 4}

6484cchr YEAR TO DATE BUDGET REPORT g1ytdbud

FOR 2012 13

4390 OTHER SUPPLIES

ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCE/REQ AVAILABLE BUDGET % USED

4390 OTHER SUPPLIES

20,133.00 29,901.00 50,034.00 20,846.10 0.00 29,187.90 41.7% TOTAL EXPENSES

20,133.00 29,901.00 50,034.00 20,846.10 0.00 29,187.90 4400 INVENTORIABLE SUPPLIES

3,000.00 9,500.00 12,500.00 10,801.54 0.00 1,698.46 86.4% TOTAL EXPENSES

3,000.00 9,500.00 12,500.00 10,801.54 0.00 1,698.46

5200 TRAVEL & CONFERENCES

7,000.00 4,700.00 11,700.00 7,058.64 0.00 4,641.36 60.3% TOTAL EXPENSES

7,000.00 4,700.00 11,700.00 7,058.64 0.00 4,641.36 5300 DUES & MEMBERSHIPS

750.00 1,650.00 2,400.00 2,383.00 0.00 17.00 99.3%

TOTAL EXPENSES

750.00 1,650.00 2,400.00 2,383.00 0.00 17.00 5450 OTHER INSURANCE

6,548.00 0.00 6,548.00 0.00 0.00 6,548.00 •0'0"

TOTAL EXPENSES

6,548.00 0.00 6,548.00 o.00 0.00 6,548.00 5520 ELECTRICITY

21,477.00 0.00 21,477.00 9,665.12 0.00 11,811.88 45.0%

TOTAL EXPENSES

21,477.00 0.00 21,477.00 9,665.12 0.00 11,811.88

5530 WATER

3,207.00 5,293.00 8,500.00 6,67l.45 0.00 1,828.55 78.5% TOTAL EXPENSES

3,207.00 5,293.00 8,500.00 6,671.45 0.00 1,828.55

5560 WASTE DISPOSAL

2,903.00 0.00 2,903.00 2,068.98 0.00 834.02 71.3%

TOTAL EXPENSES

2,903.00 0.00 2,903.00 2,068.98 0.00 834.02

5600 RENTALS AND LEASES

148,743.00 13,929.00 162,672.00 115,179.21 0.00 47,492.79 70.8% TOTAL EXPENSES

148,743.00 13,929.00 162,672.00 115,179.21 0.00 47,492.79 5630 REPAIRS

29,850.00 -9,350.00 20,500.00 18,129.71 0.00 2,370.29 88.4% TOTAL EXPENSES

29,850.00 -9,350.00 20,500.00 18,129.71 0.00 2,370.29

5632 COPIER REPAIRS & MAINTENANCE

3,774.00 -774.00 3,000.00 962.00 0.00 2,038.00 32.1% TOTAL EXPENSES

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03/14/2012 11:32

6484cchr

i

PETALUMA CITY SCHOOLS

YEAR TO DATE BUDGET REPORT

i

PG 5

glytdbud

FOR 2012 13

5710 DIR COSTS FOR INTRPRG SERVICES

ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCTJMBRANCE/REQ AVAILABLE BUDGET % USED

5710 DIR COSTS FOR INTRPRG SERVICES

0.00 0.00 0.00 0.00 0.00 0.00 O

!l-• 0

5800 OTHER SVCS & OPER EXPENDITURES

63,147.00 34,549.00 97,696.00 44,848.41 0.00 52,847.59 45.9%

TOTAL EXPENSES

63,147.00 34,549.00 97,696.00 44,848.41 0.00 52,847.59

5817 SCOE DATA PROCESSING CHARGES

2,000.00 -2,000.00 0.00 0.00 0.00 0.00 O!l

-• 0

TOTAL EXPENSES

2,000.00 -2,000.00 0.00 0.00 0.00 0.00

5821 AUDIT COSTS

7,081.00 0.00 7,081.00 7,178.00 0.00 -97.00 101.4%

TOTAL EXPENSES

7,081.00 0.00 7,081.00 7,178.00 0.00 -97.00

5823 LEGAL COSTS

6,060.00 -3,060.00 3,000.00 737.09 0.00 2,262.91 24.6%

TOTAL EXPENSES

6,060.00 -3,060.00 3,000.00 737.09 0.00 2,262.91

5825 ADVERTISEMENT (LEGAL, ETC.)

2,000.00 -1,000.00 1,000.00 0.00 0.00 1,000.00 O

!l-• 0

TOTAL EXPENSES

2,000.00 -1,000.00 1,000.00 0.00 0.00 1,000.00

5830 PROFESSIONAL/CONSULTANT SRVCS

2,500.00 -2,500.00 0.00 0.00 0.00 0.00 .O!l

-TOTAL EXPENSES

2,500.00 -2,500.00 0.00 0.00 0.00 0.00

5860 OTHER EMPLOYMENT COSTS

1,500.00 3,500.00 5,000.00 600.00 0.00 4,400.00 12.0%

TOTAL EXPENSES

1,500.00 3,500.00 5,000.00 600.00 0.00 4,400.00

5862 FINGERPRINTING COSTS

520.00 1,480.00 2,000.00 662.00 0.00 1,338.00 33.1%

TOTAL EXPENSES

520.00 1,480.00 2,000.00 662.00 0.00 1,338.00

5911 TELEPHONE

5,500.00 0.00 5,500.00 3,397.84 0.00 2,102.16 61.8%

TOTAL EXPENSES

5,500.00 0.00 5,500.00 3,397.84 0.00 2,102.16

5912 CELLPHONE/PAGER

1,000.00 0.00 1,000.00 416.43 0.00 583.S7 41.6%

TOTAL EXPENSES

1,000.00 0.00 1,000.00 416.43 0.00 S83.S7

S940 INTERNET ACCESS CHARGES

1,500.00 0.00 I,SOO.OO 749.29 0.00 7S0.71 SO.O%

TOTAL EXPENSES

J

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I

03/14/2012 11:32

6484cchr

I

PETALUMA CITY SCHOOLS YEAR TO DATE BUDGET REPORT

FOR 2012 13

5950 POSTAGE

ORIGINAL APPROP TRlI.NS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCE/REQ AVAILABLE BUDGET % USED

2,800.00 1,057.13 0.00 1,742.87 37.8%

2,800.00 1,057.13 0.00 1,742.87

119,451.00 -7,045.00 0.00 126,496.00 -5.9%

119,451.00 -7,045.00 0.00 126,496.00

-500,932.00 -279,357.00 0.00 -221,575.00 55.8%

-500,932.00 -279,357.00 0.00 -221,575.00

0.00 -19,035.00 0.00 19,035.00 100.0%

0.00 -19,035.00 0.00 19,035.00

0.00 0.00 0.00 0.00 •O~0

-805,888.00 -367,907.00 0.00 -437,981.00 45.7%

-805,888.00 -367,907.00 0.00 -437,981.00

-2,682.00 -2,682.00 0.00 0.00 100.0%

-2,682.00 -2,682.00 0.00 0.00

-101,729.00 -37,717.00 0.00 -64,012.00 37.1%

-101,729.00 -37,717.00 0.00 -64,012.00

-32,765.00 -27,036.59 0.00 -5,728.41 82.5%

-32,765.00 -27,036.59 0.00 -5,728.41

-214,709.00 -56,019.75 0.00 -158,689.25 26.1%

-214,709.00 -56,019.75 0.00 -158,689.25

-7,235.00 -1,045.47 0.00 -6,189.53 14.5%

-7,235.00 -1,045.47 0.00 -6,189.53

-59,000.00 -41,865.03 0.00 -17,134.97 71.0%

-59,000.00 -41,865.03 0.00 -17,134.97

-260.00

5950 POSTAGE

3,060.00

TOTAL EXPENSES

3,060.00

7141 OTH TUITN, EXCESS CSTS SCH DIS

134,164.00 -14,713.00

TOTAL EXPENSES

134,164.00 -14,713.00

8015 CHARTER SCHOOL REVENUE LIMIT

-428,434.00 -72,498.00

TOTAL REVENUES

-428,434.00 -72,498.00

8019 REVENUE LIMIT ST AID-PRIOR YRS

0.00

TOTAL REVENUES

0.00

8092 PERS REDUCTION TRANSFER

0.00

8096 CHARTER IN-LIEU TRANSFER

-793,750.00 -12,138.00

TOTAL REVENUES

-793,750.00 -12,138.00

8290 ALL OTHER FEDERAL REVENUES

0.00

TOTAL

0.00

8434 CLASS SIZE REDUCTION, K-3

-106,971.00

TOTAL REVENUES

-106,971.00

8560 STATE LOTTERY REVENUE

-32,838.00

TOTAL REVENUES

-32,838.00

8590 ALL OTHER STATE REVENUES

-232,882.00

TOTAL

-232,882.00

-260.00

0.00

0.00

0.00

-2,682.00

REVENUES

-2,682.00

5,242.00

5,242.00

73.00

73.00

18,173.00

REVENUES

18,173.00

8660 INTEREST

-10,940.00 3,705.00

TOTAL REVENUES

-10,940.00 3,705.00

8689 ALL OTHER FEES & CONTRACTS

-60,000.00 1,000.00

TOTAL REVENUES

03/14/2012 11:32

6484cchr

I

PETALUMA CITY SCHOOLS

YEAR TO DATE BUDGET REPORT

I

PG 7

glytdbud

FOR 2012 13

8699 ALL OTHER LOCAL REVENUES

ORIGINAL APPROI=' TRANS/ADJSMTS REVISED BUDGET YTD ACTUl>.L ENCUMBRANCE/REQ AVAILABLE BUDGET % USED

8699 ALL OTHER LOCAL REVENUES

-199,864.00 -30,070.00

TOTAL REVENUES

-199,864.00 -30,070.00

GRAND TOTAL

21,992.00 16,431.00

-229,934.00 -77,021.08 0.00 -152,912.92 33.5%

--229,934.00 -77,021.08 0.00 -152,912.92

38,423.00 241,481.41 0.00 -203,058.41 628.5%

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Clearing Account

2/14/12 - 3/14/12

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Balance

Date Activity Amount

2/14/2012 check #152 $ (10,875.79) 299.95

2/27/2012 deposit #290 $ 2,328.91 $ 2,628.86

,2/27/2012 deposit #291 $ 1,489.92 _$ 4,118.78

2/27/2012 deposit #292 $ 542.35 $ 4,661.13

3/8/2012 deposit #293 $ 4,432.91 $ 9,094.04

3/12/2012 deposit #294 $ 1,266.70 $ 10,360.74

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DOLLARS -~ CENTS

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DEPOSIT

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BALANCE

OrnER DEDUCfIONS

D""TAX DEDUCTIBLE

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BALANCE

OTHER EllUCfIONS

B:\LANC'.E FOR\VARD

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BALANCE

OTHER

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Live Oak Charter School

Board Policy

Business and Individual Sponsorship

The Board of Live Oak Charter School recognizes and appreciates the financial support received from Federal and State funding sources and from local taxpayers. The Board desires to expand revenue sources for the financial needs of the school and encourages financial support to the school from non-school

sponsored organizations.

A “business or individual sponsor,” for the purposes of this policy, is a non-school sponsored person and/or organization that offers to provide support to the school through financial or material means designated for specific use in exchange for recognition and/or acknowledgement.

The Board believes school-community relationships based on sound principles and community input can contribute to maintaining and improving high quality education programs and facilities. Business or individual sponsorship activities that are consistent with the goals and objectives of the school may be evaluated and recommended to the LOCS Board for implementation within the school by the Executive Director. This policy shall be administered to protect the school’s name, pupils, and/or staff against exploitation. Examples of exploitation include, but are not limited to:

 the Sponsor does not adhere to the terms of the sponsorship agreement between the sponsor and the Board;

 the Sponsorship is having an adverse impact on the educational program;

 the Sponsor becomes associated with any type of activity that is contrary to the mission
 of Live Oak Charter School;

 the Sponsor becomes involved in an illegal or other prohibited activity;

 the Sponsor becomes insolvent or otherwise transfers all or substantially all of its assets;

 the Sponsor misrepresented material facts when entering into the sponsorship 
 arrangement; or

 other reasons as set forth in the sponsorship agreement. 


Eligibility Requirements

In order to be eligible, a business or individual sponsor must be non-discriminatory for any reason—including race, religion, creed, age, sex, sexual orientation, and/or national origin, and the program, activity or material donation must support the mission of Live Oak Charter School.

Sponsorship Proposals

A potential sponsorship of more than $1000 must submit a written proposal to the Executive Director. An individual or organization’s sponsorship activity may

include, but is not limited to, financial support to a school curricular or co-curricular activity or program, a school facility improvement, and/or a school assembly

program. No pupil or staff member will be required to participate in surveys and/or focus groups as a condition of a sponsorship.

Recognition and Acknowledgement

In appreciation for such sponsorship, the school will appropriately acknowledge the organization’s contribution to the school. The acknowledgment must meet IRS definitions of “Qualified Sponsorship Safe Harbor” and may include a public address announcement at an activity, signage at the activity or on school grounds, or

through other reasonable means, mindful of the need to spare children from non-educational images and text.

Posting of signs identifying the sponsor shall not be considered the school’s endorsement of the product or service of a company.

The Board reserves the right to terminate the sponsorship at any time. Therefore, all sponsorship proposals must include provisions for such termination, which may include the return of any funding, goods, and/or services provided to the school.

The sponsorship proposal shall include the specific sponsorship activity, the

proposed time period/duration of the activity, the requested acknowledgement, and the terms of termination in the event the Board decides to terminate such

sponsorship. The return of any benefits provided to the school as a result of the Board’s termination will be limited to and in accordance with the provisions of the written sponsorship proposal approved by the Board.

Board Approval of Business and Individual Sponsorship Activities

The criteria the Board considers will include, but is not limited to:

 The degree to which the Sponsor serves the local community.

 How long the Sponsor has been in operation.

 The degree to which the Sponsor’s mission is congruent with the mission of Live Oak Charter School.

Any sponsored or donated material, equipment, personal property or other benefit derived by the school through corporate sponsorships will be held to the same standards used for school purchases.

Duration of Business and Individual Sponsorship Activities

A business or individual sponsorship shall not exceed twelve months in duration and will not be approved bythe Board in excess of twelve months. At the conclusion of this approved period, and if thesponsor desires to continue the sponsorship, an updated sponsorship proposal must be preparedby the Sponsor and submitted to the Executive Director for approval by the Board for another twelvemonth period. There shall be no expectation a business or individual sponsorship will be renewed beyond theBoard approval dates. There shall be no limit to the number of times the Board approves theupdated sponsorship proposal.

Applicable Laws

All sponsorship proposals presented and approved by the Board shall be consistent with all of Live Oak’s collective bargaining agreements, competitive bidding and purchasing laws,school policy and regulations, and all applicable Federal and State laws, administrative codes,rules, and regulations.

ARTICLE VII (Sections 3-12): Amendment is in italics

Section 3. NUMBER OF AND QUALIFICATIONS FOR DIRECTORS.

The number of directors shall be nine (9) unless changed by amendment of these bylaws. Of these nine directors, at least one (1) director shall be a parent of a current or former Live Oak Charter School student. Up to two (2) directors may be faculty/certificated staff members of Live Oak Charter School. All directors shall be designated by the existing Board of Directors. In addition, in accordance with Education Code section 47604(b), the Petaluma City School District is entitled to appoint a single representative to the Board of Directors.

One to three of the directors of Live Oak Charter School shall also serve as Director on the Board of Friends of Live Oak Charter School, the non-profit organization that has the mission of raising funds for and promoting Live Oak Charter School.

Section 4. RESTRICTION ON INTERESTED PERSONS AS DIRECTORS. No more than 49 percent of the persons serving on the Board of Directors may be interested persons. An interested person is (a) any person compensated by the corporation for services rendered to it within the previous 12 months, whether as a full-time or part-time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a director as director; and (b) any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, son-in-law, daughter-in-law, mother-in-daughter-in-law, or father-in-law of such person. However, any violation of this paragraph shall not affect the validity or enforceability of transactions entered into by the Corporation.

Section 5. DIRECTORS TERM. Five directors shall hold office for three (3) years, and four directors shall hold office for two (2) years and until a successor director has been designated and qualified. An incumbent director may stand for election for a single-year (1) term only to ensure a majority of directors have Board experience. Directors may not hold office for more than nine (9) years unless the board is otherwise unable to fill a vacancy.

Section 6. NOMINATIONS BY COMMITTEE. As vacancies arise, the Board will seek nominations from the Faculty (for employee representatives), the Class Coordinator Council (for parent representatives) and the Board Development Committee (for any other qualified representatives). All eligible nominees shall be presented to the Board of Directors for consideration.

Corporation Law, Chapter 2, Article 3; (c) the increase of the authorized number of directors; or (d) the failure of the board, at any board meeting at which any director or directors are to be elected, to elect the number of directors required to be elected at such meeting; e) the removal of a director by board resolution for other reasons, in accordance with Article VII, Section 9 of these bylaws.

Section 8. REMOVAL OF BOARD MEMBERS. Any director may be removed, with or without cause, by the vote of a quorum of the members of the Board of Directors at a special meeting called for that purpose, or at a regular meeting, provided that notice of that meeting and of the removal questions are given in compliance with the provisions of the Ralph M. Brown Act. (Chapter 9 (commencing with Section 54950) of Division 2 of Title 5 of the Government Code). Any vacancy caused by the removal of a director shall be filled as provided in Section 12."

Section 9. RESIGNATION OF DIRECTORS. Except as provided below, any director may resign by giving written notice to the Chairperson of the Board, if any, or to the Vice-Chair or the Secretary of the board. The resignation shall be effective when the notice is given unless the notice specifies a later time for the resignation to become effective. If a director’s resignation is effective at a later time, the Board of Directors may elect a successor to take office as of the date when the resignation becomes effective.

Section 10. DIRECTOR MAY NOT RESIGN IF NO DIRECTOR REMAINS. Except on notice to the California Attorney General, no director may resign if the Corporation would be left without a duly elected director.

Section 11. VACANCIES FILLED BY BOARD. Vacancies on the Board of Directors may be filled by approval of the Board of Directors or, if the number of directors then in office is less than a quorum, by (1) the unanimous consent of the directors then in office, (2) the affirmative vote of a majority of the directors then in office at a meeting held according to notice or waivers of notice complying with Corporations Code section 5211, or (3) a sole remaining director.