SCHUYLKILL HAVEN AREA SCHOOL DISTRICT MINUTES OF THE REGULAR BOARD MEETING September 9, 2020

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SHASD Board of Directors Page 1 of 7 Regular Meeting: September 9, 2020 SCHUYLKILL HAVEN AREA SCHOOL DISTRICT

MINUTES OF THE REGULAR BOARD MEETING September 9, 2020

The Board of School Directors of the Schuylkill Haven Area School District met in regular monthly session in the Hale Board Room following the Committee Meetings. This meeting was called to order at 7:42 pm by President Jacoby followed by the Pledge of Allegiance. Secretary Felty called roll and the following members of the Board responded:

School Board Directors

 Mr. Scott Jacoby

 Mr. Eric Felty

 Mrs. Diana McGoey

 Mrs. Sandy Hess (via phone)

 Mrs. Crystal McGarry

 Mr. Donald “Bud” Runkle

 Mrs. Jennifer Stoyer

 Mrs. Melissa Strauch

 Mr. Dion Fessler

 Visitor:

Ms. Shea Singley

 Recording Secretary: Mrs. Jane Gordon

 Administrators Mr. Ken Albitz

Mr. Matthew Buletza Mrs. Patty Daley Mr. Joseph Delluso Dr. Susan Morgan Mr. Dave Pizzico Mr. Ken Rossi Mr. Dennis Siket

 Mr. Scott Buffington, Athletic Director

 Mrs. Kimberly Umphrey, Business Manager

 Mr. James Caravan, School Solicitor

 Dr. Shawn Fitzpatrick, Superintendent

Secretary Felty proceeded with reading of the Regular Board Meeting minutes from August 12, 2020. Mr. Felty moved to dispense further reading of the minutes. Motion Mrs. Strauch,

seconded by Mrs. McGarry, motion approved unanimously.

The receipts of July, 2020 Tax Collectors and Realty Transfer Taxes were presented by Mr. Jacoby and questions by the Board to be presented to Mrs. Umphrey.

July, 2020 $29,907.39 after 2% commission deduction of $610.35 On motion of Mrs. McGoey, seconded by Mrs. Stoyer, the Tax Collector Realty Transfer Reports were received and filed. A roll call vote was taken and all voted yes.

President Jacoby asked for Secretary report. Mr. Felty did not have anything to report. President Jacoby called for public comments in which there were none.

The following REPORT OF THE STUDENT ACTIVITIES COMMITTEE was presented by Mrs. Strauch:

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SHASD Board of Directors Page 2 of 7 Regular Meeting: September 9, 2020  Mrs. Sandy Hess, Chairperson

 Mr. Bud Runkle

Also present were: School Board Directors

 Mr. Eric Felty

 Visitor:

Ms. Shea Singley

The following are the minutes of the meeting together with any recommendations for Board consideration:

1. The facilities requests have been recommended for approval as presented.

2. The Committee recommends the extracurricular appointments as presented.

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SHASD Board of Directors Page 3 of 7 Regular Meeting: September 9, 2020

3. The Committee recommends the extracurricular reappointments as presented.

4. The Committee recommends granting a Minersville Area School District’s request to allow a student to participate as an independent swimmer with our swim team during the 2020-21 winter season.

5. The Fall 1st_{day sports’ numbers were as follows:} Cross Country: Boys 10, Girls 3

Jr. High Cross Country: Boys 1 (8th_{), Girls 6 (8}th_{) & 1 (7}th₎

Golf: Boys 6

Football: 27

Boys Soccer: 23 Girls Soccer: 21

Volleyball: 28

6. The Committee discussed the possibility to purchase a new diving board. Dr.

Fitzpatrick has been working with Swimming & Diving Coach Mrs. Wenrich and Mr. Albitz with measurements and equipment installation. Mrs. Wenrich is in the process of obtaining 3 bids if the board choses to purchase a new board. 7. The Committee recommends approving R&J Transportation, Inc. to transport

students for the School Year 2020-21 at the rates presented.

Following a motion by Mrs. Strauch, and seconded by Mrs. McGoey, STUDENT

ACTIVITIES item 1 was approved as recommended with Mr. Jacoby abstaining. Motion carried unanimously.

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Following a motion by Mrs. Strauch, and seconded by Mrs. McGarry, STUDENT

ACTIVITIES items 3, 4, & 7 were approved as recommended. Motion carried unanimously. The following REPORT OF THE SCHOOL PLANT COMMITTEE was presented by Mrs. McGoey:

The School Plant Committee met September 9, 2020. In attendance were Directors:

 Mrs. Diana McGoey, Chairperson

 Mr. Bud Runkle Also present were:

 Mr. Eric Felty

 Visitor:

Ms. Shea Singley

1. Director of Buildings & Grounds, Ken Albitz, informed the board the baseball field project will begin on Monday, September 14, 2020.

2. The Committee recommends approving the Inlet Replacement & Stormwater Management Swale Project Proposals as presented.

3. Business Manager, Kim Umphrey, presented project preapproved invoices and have been recommended for payment from the Construction Fund.

4. The Committee recommends adopting the Child Nutrition Procurement Plan as presented. This procurement plan will be implemented effective upon approval and will be in effect until amended.

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5. Mrs. Kim Umphrey informed the board the USDA National School Lunch Program

that all students residing in the Schuylkill Haven Area School District are eligible for a free breakfast and lunch per the school day beginning on Tuesday,

September 8, 2020.

Following a motion by Mrs. McGoey, and seconded by Mrs. McGarry, the SCHOOL PLANT items 2-4 were approved as recommended. Motion carried unanimously. The following REPORT OF THE EDUCATION COMMITTEE was presented by Mr. Felty:

The Education Committee met September 9, 2020. In attendance were Directors:

 Mr. Eric Felty, Chairperson

 Mr. Dion Fessler Also present were:

 Mr. Eric Felty

 Visitor:

Ms. Shea Singley

1. The building principals updated the school board with the 100% On-line Learning Program. There are currently 13.9% students enrolled in this program.

2. The Committee recommends ratifying a Shared Services Agreement between SHASD with North Schuylkill School District for Occupational Therapy Services for School Year 2020-21.

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Susan Kanezo – Health Room Tech (part-time) Melinda Diehl – High School Science Teacher Jeanelle Miller – HQ Paraprofessional (part-time) Tina Rossi – HQ Paraprofessional (part-time)

4. The Committee recommends not approving three (3) part-time employee unpaid leave requests effective at the start of the 2020-21 school year.

5. The Committee recommends approving the appointment of Ms. Cindy Labe as high school part-time HQ Paraprofessional at the contracted rate. Ms. Labe will begin working following completion of required paperwork.

6. The Committee recommends add the following day-to-day substitutes to the 2020-21 school year roster effective upon completion of required paperwork.

Mycaella Bromwell – Paraprofessional Sara Miller – Paraprofessional Kayla Umbenhaur – Paraprofessional

7. The following School Policies are recommended for a 1st_{reading review. Policies} will be posted on the website and revisited at the October board meeting:

Revisions:

Policy 111 Lesson Plans Policy 237 Electronic Devices

Policy 705 Facilities and Workplace Safety Review: Policy 249 Bullying/Cyberbullying

8. The Committee recommends the appointment of Mrs. Heather Oswald as a Site Coordinator for the Elementary ACHIEVE Program.

Following a motion by Mr. Felty, and seconded by Mrs. McGoey, EDUCATION items 2-8 were approved as recommended. Motion carried unanimously.

The following REPORT OF THE FINANCE COMMITTEE was presented by Mrs. McGarry: The Finance Committee met September 9, 2020. In attendance were Directors:

 Mrs. Crystal McGarry, Chairperson

 Mr. Eric Felty

 Mrs. Sandy Hess

 Mrs. Jennifer Stoyer Also present were:

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 Mr. Eric Felty

 Visitor:

Ms. Shea Singley

1. The bills for the month of September are presented and recommended for payment.

Following a motion by Mrs. McGarry, and seconded by Mrs. Strauch, payment of bills for the month of September was approved as recommended. Motion carried

unanimously.

SCHUYLKILL IU29- Mr. Jacoby did not have anything to report. Mr. Caravan did not have anything to report.

Meeting adjourned with motion by Mr. Felty and second by Mrs. McGarry at 7:48 pm. Respectively submitted,

Eric R. Felty

School Board Secretary jmg

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Book GENERAL FUND Bank 53,964.53

$ Balance - June 30, 2020 $ 75,543.10

1,162,965.38

Transfers from Special IMMA Account 1,162,965.38

38.20

Interest 38.20

(1,163,006.95)

Disbursements (1,178,604.00)

53,961.16

$ Bank Balance - July 31, 2020 $ 59,942.68

Outstanding Checks (5,981.52)

53,961.16

$ Balance - July 31, 2020 $ 53,961.16

SPECIAL IMMA ACCOUNT 382,887.82

$ Balance - June 30, 2020 $ 382,428.92

1,381,826.87

Receipts 1,260,893.73

943,177.65

Transfers from PLGIT 943,177.65

106.16

Interest 106.16

(1,162,965.38)

Transfers to General Fund (1,162,965.38)

1,545,033.12

$ Bank Balance - July 31, 2020 $ 1,423,641.08

Outstanding Deposits 121,392.04

1,545,033.12

$ Balance - July 31, 2020 $ 1,545,033.12

PLGIT ACCOUNT 3,723,500.66

$ Balance - June 30, 2020 $ 3,719,920.98

230,706.50

Receipts 225,563.64

574.86

Interest 574.86

(5.50)

Disbursements (5.50)

(83,923.30)

Procurement Card Purchases (83,923.30)

(943,177.65)

Transfers to Special IMMA Account (943,177.65)

2,927,675.57

$ Bank Balance - July 31, 2020 $ 2,918,953.03

Outstanding Deposits $ 8,722.54

Outstanding Procurement Card Purchases

-2,927,675.57

$ Balance - July 31, 2020 $ 2,927,675.57

UNRESERVED DESIGNATED FUND

Balance - June 30, 2020 $ 1,366,043.57

Interest

-Balance - July 31, 2020 $ 1,366,043.57

RIVERVIEW GENERAL FUND

Balance - June 30, 2020 $ 678,874.65

Interest

-Balance - July 31, 2020 $ 678,874.65

SCHUYLKILL HAVEN AREA SCHOOL DISTRICT REPORT OF THE TREASURER

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SAMUEL ROWLAND LIBRARY FUND

Balance - June 30, 2020 $ 7,835.09

Interest

-Balance - July 31, 2020 $ 7,835.09

CAPITAL RESERVE FUND

Balance - June 30, 2020 $ 356,239.58

Interest

-Balance - July 31, 2020 $ 356,239.58

SINKING FUND - 1997 BONDS

Balance - June 30, 2020 $ 144,143.56

Interest

-Balance - July 31, 2020 $ 144,143.56

MUNICIPAL CODE CAPITAL RESERVE -TRACK & FIELD

Balance - June 30, 2020 $ 101,580.99

Interest

-Balance - July 31, 2020 $ 101,580.99

REPORT OF THE TREASURER JULY 2020

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SPECIAL IMMA ACCOUNT

Health Insurance Reimbursement $ 19,475.50

Taxes:

Realty Transfer 4,419.80

Schuylkill County - Delinquent 57,251.36

Berkheimer - Delinquent 12,566.17

Schuylkill Haven Borough 596,439.00

South Manheim Township 580,312.36

Landingville Borough 28,809.10

Port Clinton Borough 26,092.08 1,305,889.87

Pool:

Parties

-Passes 380.00

Receipts 196.00 576.00

Schuylkill IU #29:

Achieve Grant 1,231.40

Supplies 14,520.62

Classroom Rent 850.00 16,602.02

Miscellaneous:

Gillingham Charter School - Refund 18,740.68 Tri-Valley SD - Shared Services 8,335.10 St. Clair ASD - Shared Services 330.44

LVHN - Sponsorship 5,000.00

RBC Capital Markets - Advertising Reimb 218.44 Coordinated Health - COVID Refund 1,041.67 Seltzer Insurance - COVID Refund 82.00

Brush Strokes - Refund 38.00

Tournament of Bands - Refund 250.00

Wage Works 1,001.00

SHASD Cafeteria Fund - Reimbursement 196.07

Summer School Fees 3,800.00

HS Parking Permits 40.00

HS Student Obligation 1.15

Duplicate Tax Fees 125.00

Scrap Metal 73.93

Jury Duty 9.00

Postage 1.00 39,283.48

Interest 106.16

1,381,933.03 $

PLGIT ACCOUNT Commonwealth of PA:

Special Education Subsidy 127,419.00

Health Care Reimbursement 22,726.71

Medical Assistance - Access 4,804.58

Medicaid - Admin Claims 2,330.54

Title I 15,354.60

Title IV 1,197.87

STEM Grant 1,944.44 $ 175,777.74

Local Taxes:

EIT - Berkheimer 54,486.64

LST - Berkheimer 442.12 54,928.76

Interest 574.86

231,281.36 $

SCHUYLKILL HAVEN AREA SCHOOL DISTRICT REPORT OF THE TREASURER

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REALTY TRANSFER TAX $30,517.74

2% COMMISSION $610.35

TOTAL DUE $29,907.39

SCHUYLKILL HAVEN AREA SCHOOL DISTRICT REALTY TRANSFER TAX REPORT

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SCHUYLKILL HAVEN BOROUGH

Real Estate Occupation Act 511 Act 679 Total Collections

Face $531,330.57 $84,000.00 $3,132.00 $3,915.00 $622,377.57

Rebate (10,460.45) (1,680.82) (59.08) (73.86) (12,274.21)

Net Collected $520,870.12 $82,319.18 $3,072.92 $3,841.14 $610,103.36

Duplicate Amount $2,643,563.83 $653,200.00 $16,376.00 $20,470.00 $3,333,609.83

Additions 0.00 1,200.00 24.00 30.00 1,254.00

Exonerations 0.00 (20,000.00) (304.00) (380.00) (20,684.00)

Revised Duplicate $2,643,563.83 $634,400.00 $16,096.00 $20,120.00 $3,314,179.83

Amount Paid to Date (530,708.11) (84,000.00) (3,132.00) (3,915.00) (621,755.11)

Balance Due - 7/31/20 $2,112,855.72 $550,400.00 $12,964.00 $16,205.00 $2,692,424.72

Total Assessment 3,266 4,094 4,094

Additions 6 6 6

Exoneration Requests (100) (76) (76)

Amount Paid to Date (420) (783) (783)

Unpaid Bills - 7/31/20 2,752 3,241 3,241

SOUTH MANHEIM TOWNSHIP

Face $537,879.06 $50,200.00 $1,672.00 $2,090.00 $591,841.06

Rebate (10,454.14) (1,004.00) (31.36) (39.20) (11,528.70)

Net Collected $527,424.92 $49,196.00 $1,640.64 $2,050.80 $580,312.36

Duplicate Amount $3,448,990.23 $430,800.00 $8,616.00 $10,770.00 $3,899,176.23

Additions 0.00 8,000.00 160.00 200.00 8,360.00

Exonerations (3,884.24) (42,000.00) (172.00) (215.00) (46,271.24)

Revised Duplicate $3,445,105.99 $396,800.00 $8,604.00 $10,755.00 $3,861,264.99

Amount Paid to Date (537,879.06) (50,200.00) (1,672.00) (2,090.00) (591,841.06)

Balance Due - 7/31/20 $2,907,226.93 $346,600.00 $6,932.00 $8,665.00 $3,269,423.93

Total Assessment 2,154 2,154 2,154

Additions 40 40 40

Unpaid Bills - 7/31/20 1,733 1,733 1,733

SCHUYLKILL HAVEN AREA SCHOOL DISTRICT TAX COLLECTION REPORT

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LANDINGVILLE BOROUGH

Face $25,700.05 $3,400.00 $132.00 $165.00 $29,397.05

Rebate (514.01) (68.00) (2.64) (3.30) (587.95)

Net Collected $25,186.04 $3,332.00 $129.36 $161.70 $28,809.10

Duplicate Amount $91,561.38 $23,000.00 $560.00 $700.00 $115,821.38

Additions 0.00 0.00 0.00 0.00 0.00

Exonerations 0.00 (400.00) (4.00) (5.00) (409.00)

Revised Duplicate $91,561.38 $22,600.00 $556.00 $695.00 $115,412.38

Amount Paid to Date (25,700.05) (3,400.00) (132.00) (165.00) (29,397.05)

Balance Due - 7/31/20 $65,861.33 $19,200.00 $424.00 $530.00 $86,015.33

Total Assessment 115 140 140

Additions 0 0 0

Unpaid Bills - 7/31/20 96 106 106

PORT CLINTON BOROUGH

Face $23,543.64 $2,800.00 $120.00 $150.00 $26,613.64

Rebate (461.60) (56.00) (1.76) (2.20) (521.56)

Net Collected $23,082.04 $2,744.00 $118.24 $147.80 $26,092.08

Duplicate Amount $158,185.92 $34,200.00 $684.00 $855.00 $193,924.92

Additions 0.00 200.00 4.00 5.00 209.00

Exonerations 0.00 (3,600.00) (8.00) (10.00) (3,618.00)

Revised Duplicate $158,185.92 $30,800.00 $680.00 $850.00 $190,515.92

Amount Paid to Date (23,543.64) (2,800.00) (120.00) (150.00) (26,613.64)

Balance Due - 7/31/20 $134,642.28 $28,000.00 $560.00 $700.00 $163,902.28

Total Assessment 171 171 171

Additions 1 1 1

Unpaid Bills - 7/31/20 140 140 140

SCHUYLKILL HAVEN AREA SCHOOL DISTRICT TAX COLLECTION REPORT

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Schuylkill Haven Area Elementary Center Activities Account

Aug-20

Account Old Balance Receipts Payments New Balance

Children's Clothing & Shoe Fund $552.34 $0.00 $0.00 $552.34

Agency-Coffee Fund $675.93 $0.00 $0.00 $675.93

Dress Down $1,415.33 $0.00 $0.00 $1,415.33

Field Trips $10,909.26 $0.00 $0.00 $10,909.26

General Account $11,549.61 $0.00 $0.00 $11,549.61

Instrumental Music Supplies $135.03 $0.00 $0.00 $135.03

Agency - Interest $1.24 $1.47 $0.00 $2.71

Library . $6,734.58 $0.00 $0.00 $6,734.58

PBIS $6,604.29 $0.00 $0.00 $5,818.36

Playground Equipment $6,867.66 $0.00 $0.00 $6,867.66

PTO Grants $69.56 $0.00 $0.00 $69.56

Special Elementary Programs $1,600.19 $0.00 $0.00 $1,600.19

Student Pictures $783.05 $0.00 $0.00 $783.05

Watch D.O.G.S $497.28 $0.00 $0.00 $497.28

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