NSLDS
Presented today by :
Burt Herron, Manager of Programming and Product Development
Kathy Dengel-Irvin, Operations
What is NSLDS?
How is it used?
File Submission
File Creation
Processing
Advance Dates 7/1/2008
Enrollment Dates
Repayment Status
Assignments
Results
Common Errors
Corrections
What is NSLDS?
The National Student Loan Data System (NSLDS) is the national
database of information about loans and grants awarded to students
under Title IV of the Higher Education Act (HEA) of 1965. NSLDS
provides a centralized, integrated view of Title IV loans and grants
during their complete life cycle, from aid approval through
How is NSLDS used?
Pre-screening of financial aid applicants
Enrollment Verification
•Only one file submitted each month
•File must be submitted by ECSI during a 14 day “window”
• 10/11 - 10/25
• 11/08 - 11/22
• 12/06 - 12/20
•ECSI submits on the 7
thor 14
thday
•ECSI Webreports
• NSLDS.PDF
File Creation
• Contains ONLY Perkins Loans
•
SSN Must be “valid”…
•
Advance Dates
• Before 7/1/2008
ONE
record
ADVANCE DATE AMOUNT NSLDS
8/13/
06
$1500
8/13/
07
$1500
$3000
• AFTER 7/1/2008
ONE
record for
EACH FISCAL YEAR
ADVANCE DATE AMOUNT NSLDS
8/13/08
$1500
1/13/
09
$1500
$3000
8/13/
10 $1500 $1500
Processing
•
Enrollment Dates
•
Computed –
based on the first/last disbursement date
• Enrollment Begins (based on first disbursement date)
Day is ALWAYS
01
January thru May =
January
June thru August = Actual Month
September thru December = September
• Enrollment Ends (based on last disbursement date)
Day is last day of the month (
30 or 31
)
January thru June =
6/30
July thru August =
8/31
•
Repayment Status
•
6
consecutive payments
• RP status when delinquent
LESS
than 8 months
RP = In Repayment
• DF status when delinquent 8 months or
MORE
DF = Defaulted, Unresolved
Processing
•
Assignments
•
Special Code DP = Disability
•
Special Code GC = Government
•
Total Cancel Code is ASSIGNMENT
cannot report on loan going forward
• When we send an
AE code for the assigned accounts,
NSLDS will not change the status UNTIL the DOE picks it
up. All we can do is mark as an assigned account to be
picked up.
•
Results from NSLDS to ECSI
•
1,001,879 records submitted in September
•
8,229 Errors
•
99.7% Accuracy
Error Num Count Problem Description
1252 227 1,439 Cannot report on a loan assigned to ED Action: Ignore
Error Num Count Problem Description
1360 266 1,274 Date must be > preceding date
Cause: Conversion or Conversion Date Plug
Action: ECSI can correct using NSLDS error file
Common Errors
Error Num Count Problem Description
1360 266 1,274 Date must be > preceding date
Cause: Conversion or Conversion Date Plug
Action: ECSI can correct using NSLDS error file
Error Num Count Problem Description
1103 222 1,198 19000101 invalid when Date of First Disb > Initial Load Date Cause: No Birth Date on SAL
Action: 80% are automatically corrected Correct Birth Date in SAL
Common Errors
Error Num Count Problem Description
1423 225 970 Identifiers must be unique on each record
Cause: Multiple loan records
Common Errors
Error Num Count Problem Description
1251 221 740 Student Social Security Number currently used by another Student Cause: Invalid SSN reported by another school
Cause: Separation or Disbursement date error
Common Errors
Error Num Count Problem Description
1381 222 371 Date of Stu’s Birth must be <= Dt of 1st Disb – 12 yrs Cause: Current Data – Bad Birth Date in advance file Old Data – Bad Birth Date at conversion
Old Data - Bad Birth Date or First Disbursement Date Action: Correct the Birth Date (key change)
Birth Date First Disbursement
09/13/1965 10/22/1974
Error Num Count Problem Description
1400 266 251
Date of Disbursement must be > = Date of First
Disbursement
1380 222 179
Date of Studnt's Birth must be >= Date of 1st Disb - 90 yrs
1393 274 117
Date Enrol Per End must be <= Date Enrol Per Begin + 15 yrs
1360 264 78
Date must be > preceding date
1439 261 274
Amount of Loan must be <= 6600
A correct birth date, first disbursement and last
disbursement date will usually correct all other errors
What is NSLDS?
How is it used?
File Submission
File Creation
Processing
Advance Dates 7/1/2008
Enrollment Dates
Repayment Status
Assignments
Results
Common Errors
Corrections
• By Email:
Client contacting ECSI with your ECSI Client ID (ACxx):
1) Send borrower’s last four SSN, date of birth, and FIRST name (and NSLDS ticket number, if obtained) to EITHER
[email protected] OR [email protected] (not both)
OR
2) Send the borrowers full SSN, date of birth, and first name through our secure website www.ecsi.net via SECURE FORMS
