ADVERTISEMENT FOR BIDS
Bids will be received at the
Business Operations Office, One Donham Plaza, 4th Floor, Middletown, Ohio 45042 until 9:00am on November 10, 2014
and will be opened and read immediately thereafter for:
This solicitation is for the purpose of getting bids and supporting information related to improving the entrances of the schools to be more secure.
No bids shall be considered if they arrive after the time noted above.
Bids must be in accordance with the Invitation for Bid/Contract on forms available from the Middletown City Schools, Middletown, Ohio. The Invitation to Bid/Contract is available free of charge to prospective bidders. Said forms are available on the Middletown City Schools web site at www.middletowncityschools.com listed under Staff and District Departments.
Only electronic (email format) questions during the bidding process shall be considered and shall be addressed to Mr. George Long Business Manager, Middletown City School District, [email protected]. All questions must be received by November 3, 2014.
Each bid shall be accompanied by a Bid Guaranty in the form of a firm commitment such as a bid bond postal money order, certified check, cashier’s check or irrevocable letter of credit in the amount of no less than 5% of the bid price.
Field inspection of the existing facilities will be available. This inspection has been scheduled for October 27th, 2014 at Middletown High School. It will begin promptly at 11:00 am. The address of the High School is 601 North Breiel Blvd., Middletown, Ohio 45042.
The Middletown City School District reserves the right to reject any or all bids, to waive any informalities or
irregularities in the bids received and to accept any bid which is deemed most favorable to the District at the time and under the conditions stipulated.
The winning bidder will be scheduled on the Regular Board Meeting for November 17th.
BY ORDER OF George Long, Business Manager Middletown City School District
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REQUEST FOR BIDS
Entrance Security Project- Middletown City Schools-
1) INTENT
Middletown City Schools, Middletown, Ohio, 45042 is soliciting bids from qualified firms to provide services for an entrance security project at various schools throughout the district.
2) PROPOSAL DUE DATE
Proposals will be accepted up until 9:00am, November 10th, 2014 in the Business Operations Office
located at One Donham Plaza Middletown, Ohio 45042. Please address proposals to Middletown City Schools, Entrance Security Project, Attn: George Long, Business Manager.
3) OVERVIEW
The winning bidder will supply the following work at the following locations: Middletown High School, Middletown Middle School, Highview Elementary, Miller Ridge Elementary, Amanda Elementary, Mayfield Elementary, Wildwood Elementary Central Academy and Creekview Elementary. The addresses for these are located on the district web site at www.middletowncityschools.com.
Each facility will have the following supplied and installed:
SPECIFICATIONS: Master Station
Power Source
24V DC - use PS-2420UL Calling
Chime, image, and audio approx. 45 sec. Communication
AUTOMATIC (hands-free): to activate, touch TALK button MANUAL (push-to-talk / release-to-listen): to activate, push
TALK button for at least 1 sec. or until talk LED turns on and a beep sounds Video Monitor
7” direct-view TFT color LCD touchscreen Scanning Line
525 lines
Min. Illumination 5 Lux at 1' distance Night Viewing
5 Lux at 1' with LED projected Picture Memory
Internal / Built-In: record max. 20 calls (6 images per call) with up to 5 calls protected from overwriting SD / SDHC card: record max. 1,000 calls (40 images per call) with up to 100 calls protected from overwriting
Door Release
Contact rating: 24V AC/DC, 500mA - use RY-24L for larger contact rating and use RY-3DL for 3~4 doors
Wiring
Master to sub master: CAT-5e/6 Distance
Door to master: distances vary based on wiring method Wire Type
Door to master: Aiphone #871802
Between master and sub masters: CAT-5e/6
SPECIFICATIONS: Door Station Power Source: Supplied by Master Communication: Hands-free Camera: CMOS
Scanning lines: 525 lines Min. illumination: 5 Lux at 1'6"
Wiring: 2-conductor, PE insulation, Aiphone wire #871802
Wiring Distance: Door to master, 330' Operating Temp: 14 – 140° F (-10 ~ 60° C) Dimensions (HxWxD):
JK-DV 6-13/16" x 3-7/8" x 1" (173 x 98 x 29.5 mm)
Weight: (approx.) 1.43lbs (650g) Sub Master Specifications:
Power Source: 24V DC - use PS-2420UL Consumption: 200mA (max)
Communication:
Handset Simultaneous communication Hands-free Auto-voice actuation
Monitor: 7” TFT color touchscreen LCD Pixels: 800 x 480
Mounting: Surface wall mount or desk mount using MCW-S/A (sold separately)
Temperature: 32-104°F (0-40°C)
Dimensions: 5-11/16” H x 10-1/16” W x 1-7/8” D Weight: Approx. 1.72 lbs. (780g)
SPECIFICATIONS: Mounting Box for Door Station
Mounting: 1-gang box, or surface mount directly to wall surface Material: 18-Gauge Stainless Steel
Color: Polished Stainless Steel
Dimensions (HxWxD): 6-13/16” x 3-5/8” x 2-3/4" (high side); 3/4” (low side)
SPECIFICATIONS: For Desk Station Mount Dimensions:
4 Base: 4½” W x 7⅞ D
Height at 45°: 5⅛” Height at 60°: 6"
On all locations except Middle School and High School, use existing card reader conduit for wire run from door station to Master Unit.
Door units to be placed on angled mount to provide best viewing.
Middle School and High School must use moulding for wire runs from door station to master station using best practice.
Must include one year parts/labor warranty.
This specification is not meant to be exclusionary and alternates will be considered.
The District will not be held accountable for any inaccuracies in existing site information provided herein.
4) AWARD CRITERIA
The Board, by resolution, may award a bid to the lowest responsive and responsible bidder. For a bidder to be considered responsive, the proposal must respond to all bid specifications in all material respects and contain no irregularities or deviations from the bid specifications which would affect the amount of the bid or otherwise provide a competitive advantage. For a bidder to be deemed responsible, the Board may request evidence from the bidder concerning:
A. the experience (type of product or service being purchased, etc.) of the bidder; B. the financial condition;
C. the conduct and performance on previous contracts (with the District or other agencies); D. the bidder's facilities;
E. management skills;
F. the ability to execute the contract properly;
G. a signed affidavit ensuring that neither the bidder nor any sub-contractor has entered into an agreement with any labor organization regarding the public improvement project.
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Middletown City Schools
Entrance Security Project
Bid Response Form
Company Name_____________________________________
Company Address___________________________________
___________________________________________________
Contact Name_______________________________________
Contact Phone Numbers
Office__________________________________
Fax____________________________________
Mobile
Base Bid Price
Bid Bond or Cashier’s check attached Non-Collusion affidavit attached
Signature of Owner/ Authorized Representative Date
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NON-COLLUSION AFFIDAVIT OF
PRIME BIDDER
State of Ohio ) )ss County of _______________ ),___________________________being first duly sworn, deposes and says that: 1. He is of, the bidder that has submitted the attached bid;
2. He is fully informed respecting the preparation and contents of the attached bid and all pertinent circumstances respecting such bid;
3. Such bid is genuine and is not a collusive or sham bid;
4. Neither the said bidder nor any of its officers, partners, owners, agents,
representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed directly or indirectly with any other bidder, firm, or person to submit a collusive or sham bid in connection with the contract for which the attached bid has been submitted, or to refrain from bidding in connection with such contract, or has in any manner directly or indirectly sought by agreement, collusion, communication, or conference with any other bidder, firm, or person to fix the price or prices in the attached bid or of any other bidder, or to fix any overhead, profit, or cost element of bid price or the bid price of any other
bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the Monroe Local Schools, Ohio, or any person interested in the proposed contract; and
5. The price or prices quoted in the attached bid are fair, proper, and not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the bidder or any of its agent’s representatives, owners, employees, or parties in interest, including this affiant.
Signed:
Title:
Subscribed and sworn to before me this day of , 20___.
Notary Public Signature
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ADDENDUM #2
SOLICITATION OF BIDS FOR IMPROVING THE ENTRANCE OF SCHOOL OPENINGS
ALL PROVISIONS OF THE BID DOCUMENTS REMAIN THE SAME EXCEPT FOR THE
FOLLOWING:
Further clarification on the specifications to include:
Contractor to provide and install Video Aiphone intercom system at
nine district school locations: Amanda, Central Academy, Creekview,
Highview, Mayfield, Miller Ridge, Wildwood, High School and Middle
School. The system installed at each location will consist of a JM
Series Master Station, with one additional desk station and one vandal
resistant door station. Contractor will install an electric strike at the
main entry of the High School and Middle School and will tie into
existing electrified crash bars at the other seven locations.
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