Items/Tasks required to be completed for Financial Services Division (FSD)

(1)

JAN 2015 Events/Deadline Ongoing throughout the month - no set dates yet

1 New Years Day Holiday 2 Public Holiday

3 4

5 Finance One unavailable due to end of year roll over. 6 Finance One unavailable due to end of year roll over. 7

8 9 10 11

12 FBT gift & Vehicle usage returns due to FSD 13

14

15 Health Sciences' Accrual Jounal due to DMU 4pm 16

17 18 19

20 Pcard statements emailed to Cardholders. 21

22

23 Pcard statement to be signed and returned to Pcard _{Administrator} 24

25 26

27 Dec 2014 Financial reports sent to departments_{Journals to be Accepted on Finance One by noon.} 28

29 Creditor & Debtor Invoices to be Accepted on Finance One _{by noon}

30

Dec 2014 Divisional Financial reports due to FSD. This month's Personal Usage Declaration form to be returned to FSD - Vodafone Deviced Holders.

Request for Confirmation regarding Spent Distributions from Trust Funds in accordance with the purposes of each Fund.

(2)

FEB 2015 Events/Deadline Ongoing throughout the month - no set dates yet

1

2 January Financial Reports Sent to Departments._{Pcard statements emailed to Card Holders.}

CAWSEP project applications due to Project Accountant, FSD. 3

4

5 Budget Module open for input 6 Waitangi Day Public Holiday 7

8

9 University Staff Payroll numbers as at 30 January for Business _{Directory Statistics Return} 10

Pcard statement-signed/returned to Pcard Administrator, FSD 11 12 13 14 15 16 17 18 19

20 Uni Union and Accommodation Division Staff Numbers as at 20 February for Business Directory Statistics Return

21 22 23 24 25

26 Creditor & Debtor Invoices & Journals to be Accepted on _{Finance One by noon} 27 Health Sciences' Accrual Jounal due to DMU 4pm.This month's Personal Usage Declaration form to be returned

to FSD - Vodafone Deviced Holders.

2015 Budget Review Process begins and runs from February to July

(3)

MAR 2015 Events/Deadline Ongoing throughout the month - no set dates yet

1

2 February Financial Reports Sent to Departments

Pcard statements emailed to Card Holders. 2015 Budget Review continues through March. 3

4 5

6 February Divisional financial report due to FSD. 7

8 9

10 Pcard statement-signed/returned to Pcard Administrator 11

12 Expenditure on Trust monies letter due to Assistant _{Accountant, FSD}

13 Service Division and Central Comittee Budget Review amounts _{to be loaded into Budget Module} 14

15

16 CAWSEP project applications due to Project Accountant. 17 Service Division and Central Comittee Budget Review

submissions due to FSD Analysts 18 19 20 21 22 23 24 25 26

27 EFTS adjustments due to FSD from Planning and Funding Creditor & Debtor Invoices & Journals to be Accepted on Finance One by noon

28 29 30 31

Health Sciences' Accrual Jounal due to DMU 4pm.

This month's Personal Usage Declaration form to be returned to FSD - Vodafone Deviced Holders.

(4)

APR 2015 Events/Deadline Ongoing throughout the month - no set dates yet

1 March Financial Reports Sent to Departments_{Pcard statements emailed to Card Holders.} 2

3 Good Friday Holiday 4

5

6 Easter Monday Holiday 7 Otago Anniversary Observed 8

9 March Divisional financial report due to FSD 10 FBT gift & Vehicle usage returns due to FSD.

Pcard statement-signed/returned to Pcard Administrator 11

12

13 Academic Divisions notified of Approved 2014 Budget Review _Allocations 14

15 16

17 Student EFTS from Planning and Funding for TEC report. 18 19 20 21 22 23 24 25 26

27 ANZAC Day Observed 28

29 Creditor & Debtor Invoices & Journals to be Accepted on Finance One by noon

30

Health Sciences' Accrual Jounal due to DMU.

Academic Division Budgets to agree to allocation amounts in Budget Module and ledger.

(5)

MAY 2015 Events/Deadline Ongoing throughout the month - no set dates yet

1

April Financial Reports sent to departments. Pcard statements emailed to Card Holders.

Academic Division budget review submission template due to FSD. 2 3 4 5 6

7 April Divisional financial report due to FSD

8 Pcard statement-signed/returned to Pcard Administrator 9 10 11 12 13 14 15 16 17 18 19 20 21

22 CAWSEP project applications due to Project Accountant. 23

24 25 26 27

28 Creditor & Debtor Invoices & Journals to be Accepted on _{Finance One by noon} 29 Health Sciences' Accrual Jounal due to DMU 4pm._{This month's Personal Usage Declaration form to be returned}

to FSD - Vodafone Deviced Holders. 30

(6)

JUN 2015 Events/Deadline Ongoing throughout the month - no set dates yet

1 Queens Birthday Holiday

2 May Financial Reports sent to departments_{Pcard statements emailed to Card Holders.} 3

4

5 University Staff Payroll Numbers as at 30 June for Labour _{Statistics Return.} 6

7

8 May Divisional financial report due to FSD

9 CAWSEP project applications due to Project Accountant. 2016 Budget process begins & runs from June - November

10 Pcard statement-signed/returned to Pcard Administrator 11 Finance One Budget Module Open for use by divisions 12 13 14 15 16 17 18 19 20 21 22 23 24 25

27 28 29 30

(7)

JUL 2015 Events/Deadline Ongoing throughout the month - no set dates ye

1 June Financial reports sent to departments._{Pcard statements emailed to Card Holders.} _{2016 Budget process continues.} 2

3 4 5 6

7 June Divisional Financial report due to FSD 8

9 Capital Commitment as at 30 June from Accommodation _{Division for TEC Report} 10 FBT gift & Vehicle usage returns due to FSD.

Pcard statement-signed/returned to Pcard Administrator 11

12 13 14

15 June Forecast begins - module opened for input

16 17 18 19 20 21

22 Service Divisions initial budgets to be loaded into Finance One, including Acommodation and Central Committee.

23

24 CAWSEP project applications due to Project Accountant. June Forecast submissions due to FSD analyst 25

26 27 28 29

31

Service Division 2016 Budget Submission Templates due to FSD

(8)

AUG 2015 Events/Deadline Ongoing throughout the month - no set dates yet

1 2

3 July Financial reports sent to departments. Pcard statements emailed to Card Holders. 4

5 6

7 July Divisional financial report due to FSD 8

9

10 _{Pcard statement-signed/returned to Pcard Administrator.} 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27

29 30 31

(9)

SEPT 2015 Events/Deadline Ongoing throughout the month - no set dates yet

1 August Financial reports sent to departments._{Pcard statements emailed to Card Holders.} _{2015 Forecast required this month} 2

3 4 5 6

7 August Divisional financial report due to FSD 8

9

10 Pcard statement-signed/returned to Pcard Administrator 2015 Forecast splits due to FSD 11

12 13

14 Academic Division Pro-Vice Chancellors notified of their _{Division's 2016 Budget allocation} 15 Final forecast narratives (Submission Template) due to FSD

analyst 16

17

18 CAWSEP project applications due to Project Accountant. 19 20 21 22 23 24 25 26 27 28

30

Health Sciences' Accrual Jounal due to DMU.

Detailed 2015 Budget Splits for Academic Divisions loaded into Finance One and checked by analysts .

(10)

OCT 2015 Events/Deadline Ongoing throughout the month - no set dates yet

1 September Financial reports sent to departments._{Academic Division Budget Reports due to FSD.} Pcard statements emailed to Card Holders. 2

3 4 5 6

7 September Divisional financial report due to FSD. 8

9 10 11

12 FBT gift & Vehicle usage returns due to FSD._{Pcard statement-signed/returned to Pcard Administrator} 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Labour Day 27 28

29 Creditor & Debtor Invoices & Journals to be Accepted on _{Finance One by noon.} 30

(11)

NOV 2015 Events/Deadline Ongoing throughout the month - no set dates yet

1

2 October Financial reports sent to departments._{Pcard statements emailed to Card Holders.} 3

4 5

6 October Divisional financial report due to FSD 7

8 9

10 Pcard statement-signed/returned to Pcard Administrator 11 12 13 14 15 16 17 18 19

20 Output Reporting Data - returns due to FSD 21 22 23 24 25 26

27 Creditor & Debtor Invoices & Journals to be Accepted on _{Finance One by noon} 28

29 30

(12)

DEC 2015 Events/Deadline Ongoing throughout the month - no set dates yet

1 November Financial reports sent to departments._{Pcard statements emailed to Card Holders.} 2

3 4 5 6

7 November Divisional financial report due to FSD.

Payroll to provide staff data for Long Service Leave calculation. 8

9

10 Pcard statement-signed/returned to Pcard Administrator 11 12 13 14 15 16 17 18 19 20

21 Output reporting letters due back to Assistant Accountant, _FSD. 22 Creditor & Debtor Invoices & Journals to be Accepted on

Finance One by noon 23

24 Annual Leave Day 25 Christmas Day 26

27

28 Boxing Day observed 29 Annual Leave Day 30 Annual Leave Day 31 Annual Leave Day

(13)

Jan 2016 2016 Events/Deadline Ongoing throughout the month - no set dates yet

1 New Year's Day 2

3

4 Day After New Year's Day observed.

5 Finance One unavailable due to end of year roll over. 6 Finance One unavailable due to end of year roll over. 7

8 9 10

11 December's Personal Usage Declaration form to be returned _{to FSD - Vodafone Deviced Holders.} 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

27 Dec 2015 Financial reports sent to depts 28 Dec 2015 Divisional Financial report due to FSD 29

30 31