TOWN OF SMITHERS. Councillor Brienesse, Chair, called the meeting to order (8:34 a.m.).

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CHAMBERS, 1027 ALDOUS STREET, SMITHERS, B.C. ON TUESDAY, JANUARY 16, 2018, AT 8:30 A.M.

Council Present:

Phil Brienesse, Councillor/Chair Taylor Bachrach, Mayor

Gladys Atrill, Councillor Greg Brown, Councillor Shelley Browne, Councillor Bill Goodacre, Councillor Frank Wray, Councillor.

Staff Present:

Anne Yanciw, Chief Administrative Officer Leslie Ford, Director of Finance

Mark Allen, Director of Development Services Keith Stecko, Fire Chief

Rob Blackburn, Airport Manager

Roger Smith, Director of Works and Operations Penny Goodacre, Recording Secretary.

Staff Excused:

Dianna Plouffe, Director of Corporate Services. 1. CALL TO ORDER

Councillor Brienesse, Chair, called the meeting to order (8:34 a.m.).

2. APPROVAL OF AGENDA (including Supplemental Items)

2.1 Wray/

THAT the Finance Committee approves the agenda.

CARRIED. 3. CORRESPONDENCE / REPORTS - 'A' ITEMS

3.1 PROPOSED 2018 CAPITAL PLAN

Report FIN 17-55 dated December 18, 2017, from L. Ford, Director of Finance, regarding the proposed 2018 Capital Plan and the following attachments were presented: a) Listing of Proposed 2018 Capital Projects (expense and funding source); b) Capital Item A: Municipal Facility Capital Maintenance/Upgrade Five Year Program; c) Capital Item B: Town Facility Solar (Grant) Project; d) Capital Item C: IT Software, Communication and Hardware Upgrades/Replacements; e) Capital Item D: Fire Department Storage Building (including map); f) Capital Item E: Fire Training Centre Completion (map only); g) Capital Item F: Fire Department Fleet Purchases – Five Year Plan; h) Capital Item G: Proposed Road Capital Upgrades Five Year Plan (map only); i) Capital Item H: Sidewalk Capital Upgrades Five Year Plan (map only); j) Capital Item I: Proposed Five Year Accessibility Upgrade Plan (map only), executive summary from the Age Friendly Report; k) Capital Item J: Frontage Road Gravel Sidewalk (Fulton to 16th Ave); l) Capital Item K: Works and Operations 20 Year Fleet/Equipment Replacement Program, memo from R. Smith concerning Waterless Sweepers, detailed analysis of the Machinery

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and Equipment Statutory Replacement Reserve; m) Capital Item L: Airport Modernization Project; n) Capital Item M: Airport Equipment/Fleet Replacement Five Year Program; o) Capital item N: Airport Paving Program; p) Capital Item O: Airport Small Plane Tie Down Project; q) Capital Item P: Cemetery Upgrades: Columbarium; r) Capital Item Q: Skateboard Park Expansion (map only); s) Capital Item R: Arenas Safety capital items; t) Capital Item S: Perimeter Trail Upgrades (grant project); u) Capital Item T: Chandler Park Fields Phase II Completion; v) Capital Item U: Watermain Replacement – Lane South of Main St (14th– 15th); w) Capital Item V: Main Street Water Looping Project – Completion items; x) Capital Item W: Sewer Trenchless Rehabilitation Program: Alfred Avenue at Columbia Street; and y) Capital Item X: Storm Sewer Outfall Extension: Astlais Place.

The following items were completed during the January 15, 2018, Finance Committee meeting:

a) Listing of Proposed 2018 Capital Projects (expense and funding source);

b) Capital Item A: Municipal Facility Capital Maintenance/Upgrade Five Year Program;

c) Capital Item B: Town Facility Solar (Grant) Project;

d) Capital Item C: IT Software, Communication and Hardware Upgrades/Replacements;

f) Capital Item E: Fire Training Centre Completion (map only); g) Capital Item F: Fire Department Fleet Purchases – Five Year Plan; h) Capital Item G: Proposed Road Capital Upgrades Five Year Plan

(map only);

i) Capital Item H: Sidewalk Capital Upgrades Five Year Plan (map only);

j) Capital Item I: Proposed Five Year Accessibility Upgrade Plan (map only), executive summary from the Age Friendly Report; k) Capital Item J: Frontage Road Gravel Sidewalk (Fulton to 16th

Ave);

l) Capital Item K: Works and Operations 20 Year Fleet/Equipment Replacement Program, memo from R. Smith concerning Waterless Sweepers, detailed analysis of the Machinery and Equipment Statutory Replacement Reserve;

m) Capital Item L: Airport Modernization Project;

n) Capital Item M: Airport Equipment/Fleet Replacement Five Year Program;

o) Capital Item N: Airport Paving Program;

p) Capital Item O: Airport Small Plane Tie Down Project; and q) Capital Item P: Cemetery Upgrades: Columbarium.

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RECREATION AND CULTURE VARY AGENDA

Council agreed to vary the agenda to bring forward to this point in the meeting 2018 Capital Item R: Arenas Safety capital items.

2018 CAPITAL ITEM R: Arenas Safety capital items

For safety reasons, the following items are to be replaced in 2018: a) ammonia chiller (Civic Centre) in the amount of $200,000; b) arena ammonia plant room exhaust stacks (Civic Centre and New Arena) in the amount of $60,000; c) emergency eye wash/shower and personal ammonia leak detection monitors (Civic Centre and New Arena) in the amount of $17,000.

Bachrach/

THAT the Finance Committee recommend to Council that Council approves the Capital Item R: Arena Safety Capital Items, budget in 2018, in the amount of $277,000, with funding as presented.

CARRIED. PROTECTIVE SERVICES

2018 CAPITAL ITEM D: Fire Department Storage Building

The proposed Fire Department Storage Building is to house all emergency management equipment and the Fire Department Town- owned assets currently stored at the LB Warner Centre and other site locations, in the amount of $465,000.

Motion tabled from the January 15, 2018, Finance Committee was brought forward for discussion:

Bachrach/

THAT the Finance Committee recommend to Council that Council approves Capital Item D: Fire Department Storage Building budget carry forward from 2017 into 2018;

AND THAT the Finance Committee recommend to Council that Council approves an additional $15,000 for the Fire Department Storage Building in 2018, with funding as presented.

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2018 CAPITAL ITEM D: Fire Department Storage Building continued K. Stecko, Fire Chief, presented Council with the following information: a) Fire Department Storage Building Site Plan dated March 6, 2015; b) Revised Fire Department Storage Building Site Plan dated April 5, 2016, showing Option 1 and Option 2; and c) Fire Department Storage Building Option 2 Elevations.

The revised site plan included two location options for the building, one directly behind the Fire Hall and the other in the vacant lot directly behind the Stork's Nest Inn. The revised site plan reduced the size of the building down from 6,000 square feet to 4,000 square feet. The original 6,000 square foot building would allow for the storage of all the items at the LB Warner Centre, the antique fire truck, and the tender truck. The revised building size of 4,000 square feet will be able to store items from the LB Warner Centre and the other items would have to be relocated to either the Airport storage building or the Works and Operations yard for storage.

K. Stecko stated that either building location option would be suitable as the tender truck would be able to turn onto the road without any issues. Council debated the various merits of the different building locations. Since the Central Park Plan has not been finalized, Council expressed concerns over constructing a permanent structure within Central Park.

Brown/

THAT the Finance Committee recommend to Council that Council approves Capital Item D: Fire Department Storage Building 2018 budget in the amount of $465,000, with funding as presented; AND THAT the Finance Committee recommend to Council that Council approve the 4,000 square foot Fire Department Storage Building Option 1 located at Lot 12, 13, 14, Block 143, Plan 1054 (in the vacant lot behind the Stork's Nest Inn).

CARRIED. RECREATION AND CULTURE

2018 CAPITAL ITEM S: Perimeter Trail Upgrades Brown/

THAT the Finance Committee recommend to Council that Council approves the Capital Item S: Perimeter Trail Upgrades, budget in 2018, in the amount of $54,500, with funding as presented.

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2018 CAPITAL ITEM T: Chandler Park Fields Phase II Completion The 2018 Chandler Park Field Upgrade – Phase II Project (located at 3440 Third Avenue) completion includes the following: a) removing the gravel running track to complete Field #3; and b) repair some of the transition areas between Field #1 and the running track section removed in Phase I, for the estimated amount of $165,250.

Wray/

THAT the Finance Committee recommend to Council that Council approves the ITEM T: Chandler Park Fields Phase II Completion budget carry forward from 2017 into 2018, with funding as presented.

OPPOSED: COUNCILLOR BRIENESSE. CARRIED.

UTILITIES - WATER

2018 CAPITAL ITEM U: Watermain Replacement – Lane South of Main St (14th Avenue to 15th Avenue)

Bachrach/

THAT the Finance Committee recommend to Council that Council approves the Capital Item U: Water Main Replacement Lane South of Main Street (14th Avenue to 15th Avenue) total 2018 budget in the amount of $77,500, with funding as presented.

CARRIED. AIRPORT WATER SYSTEMS UPGRADE PROJECT

Council questioned why the Airport Water System (well) was moved into the 2019 budget from 2018. R. Blackburn, Airport Manager, replied that the Airport is focusing on other projects in 2018. The Airport Water Study was completed and it has been identified that the water and sewer systems are both over fifty years old and require replacing. L. Ford, Director of Finance, added that it was placed in the five year plan many years ago as a placeholder pending the Water Study.

2018 CAPITAL ITEM V: Main Street Water Looping Project – Completion

Browne/

THAT the Finance Committee recommend to Council that Council approves the Capital Item V: Main Street Water Looping Project Completion budget carry forward from 2017 into 2018, with funding as presented.

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UTILITIES - SEWER

2018 CAPITAL ITEM W: Sewer Trenchless Rehabilitation Program: Alfred Avenue at Columbia Street

The Sewer Rehabilitation Program will remove and replace Manhole #S-329 at Alfred Avenue and Columbia Street (which has sunk 250mm), as well as replace 20 metres of sanitary sewer main in four directions. A recent video inspection of this sanitary sewer main discovered multiple sags in the line resulting in major grease blockages. These blockages also trap silt and other debris making flushing and video inspection of the line very difficult to complete to prevent sewer backup into residential services.

Browne/

THAT the Finance Committee recommend to Council that Council approves the Capital Item W: Sewer Trenchless Rehabilitation Program: Alfred Avenue at Columbia Street 2018 budget, in the amount of $103,000, with funding as presented.

CARRIED. UTILITIES - STORM

2018 CAPITAL ITEM X: Storm Sewer Outfall Extension: Astlais Place The Storm Sewer Outfall Extension Astlais Place is to extend the 1,050 mm storm sewer approximately 24m north within the Town's Statutory Right-of-Way.

Bachrach/

THAT the Finance Committee recommend to Council that Council approves the Capital Item X: Storm Sewer Outfall Extension: Astlais Place 2018 budget, in the amount of $57,000, with funding as presented.

CARRIED. Wray/

THAT the Finance Committee recommend to Council that the 2018 Capital Plan, be approved as amended.

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3.2 PROPOSED 2019, 2020, 2021, AND 2022 CAPITAL PLANS

Report FIN 17-56 dated December 18, 2017, from L. Ford, Director of Finance, regarding the proposed 2019, 2020, 2021, and 2022 Capital Plans, was presented (1610-01).

Brown/

THAT the Finance Committee recommend to Council that the Sidewalk Capital Upgrades (Property Tax Funded) Program be increased to $100,000 for each year 2019, 2020, 2021, and 2022.

OPPOSED: COUNCILLOR WRAY. CARRIED.

Atrill/

THAT the Finance Committee recommend to Council that the 2019 Capital Plan, be approved as amended.

CARRIED. Atrill/

THAT the Finance Committee recommend to Council that the 2020 Capital Plan, be approved as amended.

CARRIED. Browne/

THAT the Finance Committee recommend to Council that the 2021 Capital Plan, be approved as amended.

CARRIED. Browne/

THAT the Finance Committee recommend to Council that the 2022 Capital Plan, be approved as amended.

CARRIED. 3.3 PROPOSED 2018 SPECIAL OPERATING PROJECTS

Report FIN 17-57 dated December 18, 2017, from L. Ford, Director of Finance, regarding the proposed 2018 Special Operating Projects and the following attachments were presented: a) spreadsheet listing Proposed 2018 Special Operating Projects; b) Special Operating Project: A: Council Special Projects; c) Special Operating Project: N: Water System Modeling Project; d) Special Operating Project: P: Collaborative Project (NDI Collaborative funding); e) Special Operating Project: Q: Miscellaneous Economic Development Projects (NDI Capacity funding); f) Special Operating Project: R: Recycling Special Projects; g) Special Operating Project: S: Banner Replacements (Highway 16); h) Special Operating Project: U: Riverside Electrical Reconfiguration Review; and i) Special Operating Project: W: Airport South Slope Geotechnical Study (1610-01).

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COUNCIL/ADMINISTRATION

Special Operating Project: A: Council Special Projects

Mayor Bachrach suggested that the budget amount be increased to include the installation of an annual Christmas tree either at Bovill Square or at the round-about at the end of Main Street.

Browne/

THAT the Finance Committee recommend to Council that Council approves the Special Operating Project A: Council Special Projects budget in the amount of $3,500, with funding as presented for the Five-Year Plan (2018-2022).

OPPOSED: COUNCILLORS BRIENESSE, GOODACRE, AND WRAY.

CARRIED.

Special Operating Project B: Community to Community Forum Bachrach/

THAT the Finance Committee recommend to Council that Council approves the Special Operating Project B: Community to Community Forum budget in the amount of $5,000, with funding as presented.

CARRIED. Special Operating Project C: 2018 Election

A. Yanciw, Chief Administrative Officer, advised Council that the cost of advertising has tripled since the last Local Government Election and requested that an additional $3,000 be added to the 2018 Election budget.

Brown/

THAT the Finance Committee recommend to Council that Council approves the Special Operating Project C: 2018 Election budget in the amount of $18,000, with funding to come from General Operating Surplus.

OPPOSED: COUNCILLORS ATRILL, BROWNE, AND WRAY.

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Special Operating Project C: 2018 Election continued Browne/

THAT the Finance Committee recommend to Council that Council place $5,000 each year into a Reserve Fund for elections (which includes elections, by-elections, referendums, alternative approval process, etc.) starting in 2018 with funding from general taxation.

Bachrach/

THAT the above motion be amended by replacing the word "2018" with "2019".

OPPOSED: COUNCILLOR BROWNE AND WRAY.

CARRIED.

The main motion, as amended, was voted on with the final wording being as follows:

THAT the Finance Committee recommend to Council that Council place $5,000 each year into a Reserve Fund for elections (which includes elections, by-elections, referendums, alternative approval process, etc.) starting in 2019 with funding from general taxation.

CARRIED. Brown/

THAT the Finance Committee meeting be recessed for a short break (10:05 a.m.).

CARRIED. Councillor Brienesse, Chair, resumed the meeting (10:16 a.m.).

Special Operating Project D: Intern Program Atrill/

THAT the Finance Committee recommend to Council that Council approves the Special Operating Completion 2017/2018 Project D: Intern Program in the amount of $15,000, with funding as presented.

CARRIED. COUNCIL / ADMINISTRATION - FIRE DEPARTMENT -

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Special Operating Project E: Shared History Project

Special Operating Project F: Emergency Social Services Project Special Operating Project G: Utility (Water/Sewer/Storm) Asset

Management Plan

Special Operating Project H: Air Quality Project - Woodstove Exchange Program

Special Operating Project I: Energy Modelling/Profiling

Special Operating Project J: NDI Facade Improvement Program Special Operating Project K: Downtown Landscape Plan

Wray/

THAT the Finance Committee recommend to Council that Council approves the Special Operating Project E: 2018 Shared History Project budget carry forward from 2017 into 2018 and the 2018 budget amount of $20,000, with funding as presented;

AND THAT the Finance Committee recommend to Council that Council approves the Special Operating Project F: Emergency Social Services Project in the amount of $25,000, with funding as presented;

AND THAT the Finance Committee recommend to Council that Council approves the Special Operating Project G: 2018 Utility (Water/Sewer/Storm) Asset Management Plan budget carry forward from 2017 into 2018 and the 2018 budget amount of $63,000, with funding as presented;

AND THAT the Finance Committee recommend to Council that Council approves the Special Operating Project H: 2018 Air Quality Project: Woodstove Exchange Program budget carry forward from 2017 into 2018 and the 2018 budget amount of $15,000, with funding as presented;

AND THAT the Finance Committee recommend to Council that Council approves the 2018 Special Operating Project I: Energy Modelling/Profiling budget carry forward from 2017 into 2018 and the 2018 budget amount of $22,250, with funding as presented; AND THAT the Finance Committee recommend to Council that Council approves the Special Operating Project J: NDI Facade Improvement Program in the amount of $20,000, with funding as presented;

AND THAT the Finance Committee recommend to Council that Council approves the Special Operating Project K: Downtown Landscape Plan in the amount of $40,000, with funding as presented.

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DEVELOPMENT SERVICES/PLANNING

Special Operating Project L: Arts and Culture Centre - New Library/Art Gallery: Business Case and Concept Design

Atrill/

THAT the Finance Committee recommend to Council that Council approves the Special Operating Project L: Arts and Culture Centre - New Library/Art Gallery: Business Case and Concept Design Work budget carry forward from 2017 into 2018;

AND THAT the Finance Committee recommend to Council that Council approves the 2018 Special Operating Project L: Arts and Culture Centre - New Library/Art Gallery: Business Case and Concept Design Work in the amount of $100,000, with funding as presented.

CARRIED. Special Operating Project M: Paved Roads Study

Browne/

THAT the Finance Committee recommend to Council that Council approves the Special Operating Project M: Paved Roads Study budget carry forward from 2017 into 2018;

AND THAT the Finance Committee recommend to Council that Council approves the 2018 Special Operating Project M: Paved Roads Study in the amount of $143,000, with funding as presented.

CARRIED. Special Operating Project N1: Active Transportation Plan

Bachrach/

THAT the Finance Committee recommend to Council that Council allocate $25,000 from the Sidewalk Capital Upgrades Program to the Active Transportation Plan, in case the BC Rural Dividend Grant application is not successful.

OPPOSED: COUNCILLORS BRIENESSE, BROWNE, AND WRAY.

CARRIED.

Wray/

THAT the Finance Committee recommend to Council that Council approves Special Operating Project N1: Active Transportation Plan in the amount of $45,500 as amended, with funding as presented.

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Special Operating Project: N2: Water System Modeling Project Wray/

THAT the Finance Committee recommend to Council that Council approves the Special Operating Project N2: Water System Modelling Project in the amount of $30,000, with funding as presented.

CARRIED. ECONOMIC DEVELOPMENT/TOURISM

Special Operating Project O: NDI External Grant Writer

Council requested that the NDI External Grant Writer's report that provides a listing of all the grants that were applied for be placed on a Regular Meeting of Council agenda.

Atrill/

THAT the Finance Committee recommend to Council that Council approves Special Operating Project O: NDI External Grant Writer in the amount of $10,500, with funding as presented.

CARRIED. Special Operating Project P: NDI Economic Development Collaboration Grant

Bachrach/

THAT the Finance Committee recommend to Council that Council approves Special Operating Project P: NDI Economic Development Collaborative Grant in the amount of $5,000, with funding as presented.

CARRIED. Wray/

THAT the Finance Committee recommend to Council that Council allocates $2,000 of the Special Operating Project P: NDI Economic Development Collaborative Grant to be used towards the Marketing Program for the Transit Service.

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Special Operating Project Q: Miscellaneous Economic Development Projects (NDI Capacity Funding)

Councillor Atrill declared a conflict of interest, as a employee of Tourism Smithers, and left the Chambers (11:04 a.m.).

L. Ford, advised Council that this is a unique funding year, as in the past the Town was guaranteed the NDI Capacity Funding to be used for economic development through the Bulkley Valley Economic Development Association (BVEDA).

Councillor Atrill returned to the meeting (11:11 a.m.).

Council discussed the merits of continuing the LOCALINTEL economic development website that was started by the BVEDA. Council expressed concern that some of the information located on the website requires updating. A. Yanciw added that it is very important for the Town to have an updated Community Profile to distribute to companies and developers.

Wray/

THAT the Finance Committee recommend to Council that Council approves Special Operating Project Q: Miscellaneous Economic Development Projects (NDI Capacity Funding) in the amount of $32,500, with funding as presented.

OPPOSED: COUNCILLOR BRIENESSE. CARRIED.

WORKS AND OPERATIONS

Special Operating Project R: Recycling Special Projects Bachrach/

THAT the Finance Committee recommend to Council that Council approves the Special Operating Project R: Recycling Special Projects in the amount of $8,332, with funding as presented.

CARRIED. Special Operating Project S: Banner Replacements (Highway 16) Council discussed the desire to see local custom artwork instead of stock images being used on the banners.

Brienesse/

THAT the Finance Committee recommend to Council that Council approves the Special Operating Project S: Banner Replacements (Highway 16) in the amount of $17,500, with funding as presented.

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Special Operating Project T: Old Arena - Facility Condition Assessment Wray/

THAT the Finance Committee recommend to Council that Council approves the Special Operating Project T: Old Arena - Facility Condition Assessment in the amount of $20,000, with funding as presented.

CARRIED. Special Operating Project U: Electrical Configuration Review Bachrach/

THAT the Finance Committee recommend to Council that Council approves the Special Operating Project U: Riverside Electrical Reconfiguration in the amount of $7,000, with funding as presented.

CARRIED. AIRPORT

Special Operating Project V: Special Projects Budget Contingency Bachrach/

THAT the Finance Committee recommend to Council that Council approves the Special Operating Project V: Airport Special Projects Budget Contingency in the amount of $10,000, with funding as presented.

CARRIED. Special Operating Project W: Airport South Slope Geotechnical Study Wray/

THAT the Finance Committee recommend to Council that Council approves the Special Operating Project W: Airport South Slope Geotechnical Study in the amount of $52,000, with funding as presented.

CARRIED. RECREATION/CULTURE

Special Operating Project X: Recreation Miscellaneous Grant Projects Browne/

THAT the Finance Committee recommend to Council that Council approves the Special Operating Project X: Recreation Miscellaneous Grant Projects in the amount of $3,500, with

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Special Operating Project Y: Canada Day Event Wray/

THAT the Finance Committee recommend to Council that Council approves the Special Operating Project Y: Canada Day Event in the amount of $3,500, with funding as presented.

Browne/

THAT the above motion be amended by replacing "$3,500" with "$4,000" and by replacing "Canada Day Event" with "Canada Day/National Aboriginal Day Event".

OPPOSED: COUNCILLORS ATRILL, BRIENESSE, BROWN, BROWNE, GOODACRE, WRAY, AND MAYOR BACHRACH.

DEFEATED.

The main motion, not amended, was voted on with the final wording being as follows:

THAT the Finance Committee recommend to Council that Council approves the Special Operating Project Y: Canada Day Event in the amount of $3,500, with funding as presented.

CARRIED. Browne/

THAT the Finance Committee recommend to Council that Council includes in the Recreation/Culture budget of $1,000 for a National Indigenous Day Event, with funding from general taxation.

CARRIED. Special Operating Project Z: Contingency

Bachrach/

THAT the Finance Committee recommend to Council that Council approves the Special Operating Project Z: Contingency in the amount of $30,000, with funding as presented.

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3.4 TOWN FACILITIES

Report FIN 17-58 dated December 18, 2017, from L. Ford, Director of Finance, regarding the Town Facilities and the following attachments were presented: a) list of Town Buildings/Facilities; and b) draft proposed property 2018 tax rate increases to be presented in the draft Operating budget working papers.

Wray/

THAT the Finance Committee defer Report FIN 17-58 to the February 16, 2018, Finance Committee Meeting.

Atrill/

THAT the above motion be amended by adding the wording "AND THAT the Finance Committee deliberate on Recommendation #3 now: THAT the Finance Committee recommend to Council to consider a policy of disposing of Town facilities when they cease to be utilized for Town purposes and are not planned to be used for municipal purposes in the future."

OPPOSED: COUNCILLOR BROWNE. CARRIED.

The main motion, as amended, was voted on with the final wording being as follows:

THAT the Finance Committee defer Report FIN 17-58 to the February 16, 2018, Finance Committee Meeting;

AND THAT the Finance Committee deliberate on Recommendation #3 now:

THAT the Finance Committee recommend to Council to consider a policy of disposing of Town facilities when they cease to be utilized for Town purposes and are not planned to be used for municipal purposes in the future.

CARRIED. Bachrach/

THAT the Finance Committee recommend to Council that Council direct Staff to draft a policy to dispose of Town facilities when they cease to be utilized for Town purposes and are not planned to be used for municipal purposes in the future.

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3.5 FUNDING IMPACTS

Report FIN 17-59 dated December 18, 2017, from L. Ford, Director of Finance, regarding the funding impacts of Capital on Surpluses and Reserves and the following attachments were presented: a) spreadsheet showing past and projected ending balances of all Operating Surpluses and Reserves; b) spreadsheets showing the detailed transactions (past and projected) within each separate Operating Surplus and Reserve; and c) Operating Surplus and Capital Reserve Policy FIN-010.

Wray/

THAT the Finance Committee recommend to Council to amend the “Operating Surplus and Capital Reserve Policy” by increasing the minimum threshold amount that should be kept within the Utility Operating Surplus from the current $800,000 to $1.5 million.

CARRIED. 4. CORRESPONDENCE/REPORTS - 'B' ITEMS - FOR INFORMATION 4.1 ESTIMATED ACTUAL 2017 CAPITAL

Report FIN 17-60 dated December 18, 2017, from L. Ford, Director of Finance, regarding the estimated actual 2017 Capital, was presented (1610-01).

4.2 PAST 20 YEARS CAPITAL PROJECTS

Report FIN 17-61 dated December 18, 2017, from L. Ford, Director of Finance, regarding Capital Projects over the past 20 years and the following attachments were presented: a) Capital Projects from 1999 up to and including proposed 2018 capital; and b) Funding of capital projects from 1999 up to and including proposed 2018 (1610-01).

5. SUPPLEMENTAL ITEMS APPROVED FOR DISCUSSION None.

6. OTHER BUSINESS / NEW BUSINESS 6.1 2018 NCLGA CONFERENCE

A. Yanciw advised Council that there is space available on the Regional District of Bulkley Nechako's chartered flight to Fort Nelson for the 2018 North Central Local Government Association Conference.

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7. ADJOURNMENT Browne/

THAT the Finance Committee meeting be adjourned (12:15 p.m.). CARRIED.

Phil Brienesse Councillor/Chair

Anne Yanciw

Chief Administrative Officer

Certified a True and Correct Copy of the minutes of the Finance Committee meeting held Tuesday, January 16, 2018, at 8:30 a.m. in the Council Chambers, 1027 Aldous Street, Smithers, B.C.

Dianna Plouffe Corporate Officer

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