ASSISTANT SUPERVISOR, ELECTRONIC PROJECTS
(New position)
Edmonton Catholic Schools is a large urban school district whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The District is comprised of over 39,000 students and 3,500 employees in 89 schools and other sites.
The job supports the delivery of electronic services to the district by planning, diagramming, scheduling, conducting on-site inspections, and facilitating and coordinating project
participants. The job’s main focus is to manage requests from all district sites pertaining to electronic maintenance projects, or modernization projects from start to completion by implementing cost effective measures. The job is also responsible for documentation of electronic systems, projects and will assist with the installation and maintenance of electronic systems as required.
The job directly supervises ten staff members and oversees the work performed by multiple private sector contractors.
This is a 12 month, Out of Scope, Level 5, full-time position with a salary range of $65,534- $81,930 to commence as soon as possible.
Note: This job will work a 40 hour week; as a result, a modifier of $9,362.99 to $11,705.52 will be applied to the annual base salary.
Primary Duties and Responsibilities:
Coach, train and mentor ten subordinate staff including; assign, delegate and evaluate work of team members to ensure it is completed correctly and within established standards and timelines;
Monitor contractor’s progress and prepare records and reports to document and track project cost, schedules, quality assurance tests and materials approvals; prepare documentation and make recommendations;
Ensure work is done incompliance with Occupational Health and Safety legislation, standard operating procedures and building codes;
Monitor and track project budgets, including manpower and materials, to ensure accurate and responsible use of funds within timelines and project estimates;
Participate as a member of a project planning and design team; utilize independent judgment and input from team members to develop plans and resources; implement and evaluate projects on completion;
Work with Information and Infrastructure Technology Services to prepare schools for the configuration and operation of a wide-range of technology;
Produce systems documentation and infrastructure diagrams; develop, update and maintain paper and computerized files, record and databases for electronics systems; Identify problems through on-site inspections and determine alternatives for corrective
action and present recommendations to supervisor for resolution; Assist with department projects and other duties as assigned.
Qualifications:
High school diploma, plus valid qualification as a journeyman electronic technician, or a graduate in electronics/communication from a technical institute with indenture as an apprentice electronic technician;
Five years of directly related experience including project management and team leadership;
Knowledge of Occupational Health & Safety Legislation, and regulations, Workplace Hazardous Material Information System, Transportation of Dangerous Goods, building codes and architectural practices;
Knowledge of tendering process, inventory control principles and practices, basic accounting and financial policies and procedures;
Strong supervisory and leadership skills;
Strong assessment skills with proven troubleshooting techniques with the ability to work For additional information on this position
please contact Mariel Brochu at mariel.brochu@ecsd.net
Please email a letter of interest and resume by 4:00 p.m., Wednesday, February 11, 2015 to:
Corinne King, Manager, Staffing Human Resource Services resumes@ecsd.net
Prior to employment, successful candidates will be required to submit Police Information Check and
Intervention Record Check documents.
We thank all candidates for their interest. Only applicants considered for the position will be contacted.
JOB IDENTIFICATION:
Incumbent: Vacant Working Title Assistant Supervisor, Electronic Projects
Current Classification Level: 5 Requested Classification Level:
Supervisor’s Name: Supervisor’s Working Title: Supervisor, Electronic Services
Location: Facilities Services Department/Program: Facilities Services/ Maintenance Services PRIMARY FOCUS/OVERALL ACCOUNTABILITY: Provide a brief summary of the job, covering the main responsibilities, the framework within which the job has to operate and the main contribution to the organization.
The job supports the delivery of electronic services to the district by planning, diagramming, scheduling, conducting on-site inspections, and facilitating and coordinating project participants. The job’s main focus is to manage requests from all district sites pertaining to electronic maintenance projects, or modernization projects from start to completion by implementing cost effective measures. The job is also responsible for documentation of electronic systems, projects and will assist with the installation and maintenance of electronic systems as required.
The job directly supervises ten staff members and oversees the work performed by multiple private sector contractors. JOB RESPONSIBILITIES AND ACTIVITIES: Normally a job has four to eight core responsibilities, each of which shows what the job is accountable for, within what framework, and what the added value is. For each responsibility, approximately four major activities should be described. List the core responsibilities in ascending order of importance.
1. Coordinate and facilitate the activities of multiple electronics system projects concurrently.
2. Coach, train and mentor ten subordinate staff including; assign, delegate and evaluate work of team members to ensure it is completed correctly and within established standards and timelines.
3. Oversee the work of external contractors and service providers to ensure projects are completed correctly and within established standards and timelines.
4. Monitor contractor’s progress and prepare records and reports to document and track project cost, schedules, quality assurance tests and materials approvals; prepare documentation and make recommendations.
5. Ensure work is done incompliance with Occupational Health and Safety legislation, standard operating procedures and building codes
6. Monitor and track project budgets, including manpower and materials, to ensure accurate and responsible use of funds within timelines and project estimates.
7. Participate as a member of a project planning and design team; utilize independent judgement and input from team members to develop plans and resources; implement and evaluate projects on completion
8. Work with Information and Infrastructure Technology Services to prepare schools for the configuration and operation of a wide-range of technology
9. Assist in development of preventative maintenance program and assess existing electronic system for modernization 10. Participate in the tendering process and communicate directly with engineers and consultants
11. Work with contractors and service providers to obtain costings for a range of electronic work to be performed by external staff
12. Negotiate with contractor and service providers to ensure maximum value for project budgets
13. Produce systems documentation and infrastructure diagrams; develop, update and maintain paper and computerized files, record and databases for electronics systems
14. Identify problems through on-site inspections and determine alternatives for corrective action and present recommendations to supervisor for resolution.
JOB RESPONSIBILITIES AND ACTIVITIES: Normally a job has four to eight core responsibilities, each of which shows what the job is accountable for, within what framework, and what the added value is. For each responsibility, approximately four major activities should be described. List the core responsibilities in ascending order of importance.
15. Assist with department projects and provide cover-off during absences
16. Participate on department management team and contribute to short- and long-term strategic planning
17. Maintain technical knowledge through a range of professional activities including conferences, seminars and workshops PROBLEM SOLVING: Describe difficult or challenging situations the position is typically expected to solve; the degree of originality of the solutions; assistance available; and any problems or decisions that must be referred to a supervisor for resolution or approval
• Increase of project costs and extension of the completion date.
• Modular moves equipment and parts on back order. Then rescheduling of the projects. • Higher degree in the management skills with independent decision making abilities.
• More involvement in the independent decision making role. Knowledge of the tendering process and working in liaison with engineering consultants.
• Coordination of multiple projects daily including evenings.
The job is required to independently solve problems that vary in complexity with limited assistance. The job provides
expertise on project teams in the area of electronic systems. Project problems are generally solved through collaboration with staff, co-workers, or project team members. Although the work is done within established practices, procedures, technical standards and regulations most problems require the incumbent to make quick on-the-spot decisions. The incumbent has the authority to make approximately 90% of decision independently. The job has the authority to determine if work is being done outside of OH & S regulations and to issue a stop work order. Overall, decisions often require innovation and creativity to resolve problems.
The incumbent has the authority to negotiate electronic project costs and identifies inconsistences in invoicing and service provided. The job also works with project budgets and has the authority to allocate resources to obtain the desired outcome. The incumbent has contact with principals, administrators, teachers and staff in providing services to meet their respective needs. If the request isn’t possible or financially feasible the incumbent identifies alternatives and advises the principal of options.
ORGANIZATIONAL DATA: Identify any measurable areas upon which the job has either direct or indirect impact. Measures that may be included are: number of staff supervised, annual operating budget, number and size of projects, clients served or any other significant values. Include examples that indicate the “size” of the job. Attach a complete Organization Chart that includes supervisor, peers, direct reports and staff.
The position is responsible annually for multiple modernization project budgets, along with multiple infrastructure
maintenance, portable relocation and construction related projects. Included in this responsibility is the direct supervision of nine tradesmen, as well as numerous contractors performing a variety of construction related tasks on numerous sites (104). The job collaborates with Facilities Services staff on the coordination of work schedules, school up-grade projects,
Infrastructure and Maintenance Renewal (IMR) Projects, modernization and specialty projects. The job also collaborates with I & ITS to ensure technology is operational and accessible.
REPORTING RELATIONSHIPS: Identify the jobs and the number of incumbents within each job that report directly to you. Provide a brief summary of each subordinate job’s purpose.
Job Title Job Responsibilities
Electronic Technician (eight jobs) Perform electronic systems maintenance, repair and replacement
all types of electrical and electronic systems. Maintains and repairs to electrical and control systems
Electronics Coordinator Perform preventative maintenance tasks for security and
communication systems. Organizational Chart Assistant Superintendent Manager, Maintenance Services Electronics Supervosor OOS Level 7 Assistant Supervisor, Electronics Projects Electronic Technician (8 jobs) AUPE Electrician AUPE Electronics Coordinator Labourer AUPE Electronic Services Coordinator AS 4
Electronic Services
Maintenance Services November 2013
CONTACTS: Identify internal and/or external contacts such as co-workers, clients, stakeholders and partners. Indicate the nature and purpose of contact (i.e. to deliver information, present data, negotiate contracts, etc.) and frequency (daily, weekly, monthly etc.).
Contact Nature and Purpose Frequency
Facilities Services staff To provide and obtain information
To collaborate on projects and resolve problems Daily
I & ITS staff To collaborate on construction installation. To provide and obtain information
To provide guidance and resolve problems
Weekly Principal and administrators
Business Managers To address facility issues and project schedules To coordinate the use of school facilities To manage project budgets, scope and design
Teachers To address classroom specific concerns
To provide advice and resolve problems As needed
Warehouse Services staff To obtain and coordinate materials, equipment and supplies
To provide and obtain information and resolve problems Daily
Building Contractors (50) To coordinate schedules on renovation projects
To provide guidance and resolve problems Daily
Vendors (100) To obtain information and resolve problems
To obtain equipment, materials and supplies. Daily
Government Inspectors (12) To provide and obtain information
To conforming to code compliances and resolve problems. Monthly
Maintenance Manager To provide information regarding protocol, reports, etc. Monthly
Hazardous Materials
Specialist To obtain vital information on hidden danger Weekly
Maintenance Supervisors To provide information and history of sites. Monthly
Consultants/Engineers (20) To provide information and recommendations, as well as history of sites and building systems.
To resolve problems
As needed Network of technical
contacts To provide and obtain information To resolve problems and share best practices As needed Job Qualifications: Include a list of the most important knowledge factors, including knowledge about practical procedures, specialized techniques etc. Outline specific training that is needed to do the work and any occupational
certification/registration required for the job. Include a list of competencies (skills and abilities) critical in performing the job.
Knowledge and Experience Competencies
High school diploma, plus valid qualification as a journeyman electronic technician, or a graduate in electronics/communication from a technical institute with indenture as an apprentice electronic technician.
• Five years of directly related experience including project management and team leadership
• Considerable experience in estimating and preparing project schedules.
• Considerable knowledge of the industry, trades and maintenance practices
• Knowledge of Occupational Health & Safety Legislation, and regulations, Workplace Hazardous Material Information System, Transportation of Dangerous Goods, building codes and architectural practices.
• Knowledge of supervisory techniques, Human Resource policies, procedures and principles and the AUPE Collective Agreement
• Knowledge of project management, inventory control and records management principles and practices • Knowledge of tendering process, inventory control
principles and practices, basic accounting and financial policies and procedures
• Knowledge of Microsoft programs including Word, Excel, Access, PowerPoint and MS projects
• General understanding of the district’s operations and facilities
• Strong supervisory and leadership skills
• Strong assessment skills with proven troubleshooting techniques with the ability to work with minimal service information.
• Strong problem solving skills with the ability to resolve disputes and misunderstandings between groups and individuals.
• Ability to work independently and to make on-the-spot decisions
• Good written and oral communication skills
• Good consultation and negotiation skills and the ability to influence decision making
• Good presentation skills and the ability to relay technical information to a varied
• Strong project and time management skills and the ability to manage multiple projects and deadlines
• Ability to handle physical work including bending, stooping, climbing, crawling, and walking over uneven terrain; to work at heights and in tight spaces; lifting or carrying between up to 30 kilograms.
• Attention to detail and the ability to work with numbers • Ability to respond to emergency calls emergency calls 24
hours a day, 7 days a week
Signatures
The signatures below indicate that the incumbent, supervisor and manager have read, discussed, and agreed that the information accurately reflects the work assigned.
Incumbent
Name Signature Date
Supervisor
Name Signature Date
Manager
Name Signature Date
This information is being collected under the authority of Board Governance Policy EL# 5 relating to Freedom of Information and Protection of Privacy (FOIP) Act and will be used to allocate positions within a classification plan and to manage the Edmonton Catholic School District’s human resources program. If you have any questions about the collection of this information, contact the Assistant Superintendent, Human Resource Services 780 441-6061.