CREANE MEMORIAL HIGH SCHOOL
Information Technology
Topic: Word Processing
1. Describe the indent option available in Indents &
spacing tab of Paragraph dialog box?
Ans: The available options are Left, Right, First line and Hanging.
2. Write a short note on tabs.
Ans: Tab is a set of fixed position on a line to confirm the exact placement of text in a line. By default it is at the interval of ½ “ at which cursor is move sequentially by Tab key of the keyboard. It can be customized using Tab dialog box from Indent and spacing tab of Paragraph dialog box. Its different types are Left tab, right tab, Center Tab, Decimal tab and Bar tab.
3. What are line spacing options available in Paragraph dialog box?
Ans: The available options are Single line (Ctrl+1), 1.5 lines (Ctrl+5), double line (Ctrl+2), At least, Exactly and Multiple.
4. Define Alignment?
Ans: Alignment is the way of matching the lines of a paragraph with respect to margins. Its different options are Left Alignment(Ctrl+L) setting the lines starting from left margin, Right alignment(Ctrl+R) setting the ending of lines at right margin, Center alignment(Ctrl+E) that sets the lines appear exactly at the center between both margins and Justify alignment(Ctrl+J) that sets starting and ending of lines exactly at left and right margins respectively.
5. Explain different types of alignments available in Word.
Ans: Same as Ans-4
6. What are the steps to indent a paragraph using tabs?
Ans: The steps are as follows:
* Place the cursor anywhere in the paragraph where setting is desired.
* Select the sequence, Page Layout Tab → Paragraph Group → Indent and Spacing Tab.
* Change the values of desired indent.
* Click on Ok button.
7. What is header?
Ans: Header is a common block that appears at the top of each page. It generally contains Name of organization, Logo, Page number, document title, author Name etc.
8. What are the steps to insert header?
Ans: The steps are as follows:
* Click the option sequence, Insert Tab → Header and Footer Tab → Built-In Header and select desired header style. This highlights header area
and adds Design tab as new ribbon.
* Add desired information in the highlighted area.
* Click on Close Header and Footer button on Design ribbon or click on the document area.
9. Write steps to add page number in header?
Ans: The steps are as follows:
* Double click on header area or select the option sequence Insert Tab → Header and Footer group → Header option → Edit Header option.
* Choose Page number and Page Number format from Design ribbon.
* Click on Close Header and Footer button on Design ribbon or click on the document area.
10. What are the steps to edit a header in the document?
Ans: The steps are as follows:
* Double click on header area or select the option sequence Insert Tab → Header and Footer group → Header option → Edit Header option.
* Change desired text or insert other items like graphics, pre defined fields like Page Number, date etc from Design ribbon.
* Click on Close Header and Footer button on Design ribbon or click on the document area.
11. What is footer?
Ans: Footer is the common page content that appears at the bottom of every page. It contains
document Name, author name, date and time, current Page number, total number of pages etc.
12. What are the steps to insert footer?
Ans: The steps are as follows:
* Select the option sequence, Insert tab → Header and Footer group → Footer → Built In footer option.
* Insert the contents in specified areas according to the selection.
* Click on Close Header and Footer button on Design ribbon.
13. Write steps to insert date and time in the footer?
Ans: The steps are as follows:
* Select the option sequence, Insert tab → Header and Footer group → Footer → Edit Footer.
* Click on Date & Time button on the design ribbon and set the placement of inserted field on the footer area using space or tab.
* Click on Close Header and Footer button on Design ribbon.
14. Write steps to format page number in the document?
Ans: The steps are as follows:
* Select the option sequence, Insert tab → Header and Footer group → Footer → Edit Footer.
* Choose Page Number and select Page Number Format from the list.
* Set the place of the Page Number field using space or tab.
* Click on Close Header and Footer button on Design ribbon.
15. What is style set? Write steps to apply a style set?
Ans: Style is a combination of settings like font size, color, styles etc related to appearance of document contents. This provides the facility of quick formatting of text. It can be applied by selecting the option sequence,
Home tab → Styles group → Desired style (More option drop down can also be opened to get additional styles)
16. What are the steps to create a new style?
Ans: The steps are as follows:
* Select the option sequence, Home tab → Styles group → Styles Dialog box launcher arrow
(appearing at the lower right corner of the group)
→ New Style button (at the bottom).
* Confirm different settings on the Create New Style from Formatting dialog box that currently appears.
* Specify a desired Name for the style.
* Click Ok, making the new Style to appear in the styles pane.
17. Write steps to modify a style?
Ans: The steps are as follows:
* Select the option sequence, Home tab → Styles group → Right click on specific style → Modify.
* Change settings as desired in the currently appearing Modify Style dialog box.
* Click on Ok to apply modifications.
18. How to you select a style?
Ans: Similar as Ans – 15.
19. What are templates?
Ans: Template is a predefined structure of standard documents like formal letter, brochure, business card etc. It includes necessary styles and place of specific text type, graphics, tables structures and other related information. A template does not contain any content of the document. After selecting desired template, user has to write desired content only at specific places. It provides an easy way of creating documents especially for new users.
20. What are the steps to insert templates?
Ans:The steps are as follows:
* Select the option sequence, File → New → Sample Templates.
* Click on desired template from a number of Available templates which appears.
* Click on Create button to create a new document on the basis of desired template.
21. How do you insert text into templates?
Ans: After creating a new document based on desired template select different areas one by one where replacement is required and place desired contents at respective places.
22. How can you save and reuse templates?
Ans: When a finalized document is Saved as Template using the option, File → Save As → Save As Type → Word Template and given a new Name,
the template of the document is saved with the name specified.
This can be reused by selecting option sequence, File → New → My Templates → Name of saved Template → Create.
23. What is a page break?
Ans: Page break splits the text in two parts and moves the later part to the beginning of next page.
Normally next page begins when the contents of current page touches the bottom margin. If one desires to start writing from a new page before the bottom margin of the current page an explicit Page break is needed to insert.
24. What is a column break?
Ans: Column break is used to create a multi columned document like new paper article, magazine article etc. It splits the page in two or more columns and text flows to the next column when the previous is completed.
25. What are the types of breaks available in page break?
Ans: Different types of breaks available for Page break are as follows:
* Page break : It moves the text to the beginning of next page.
* Column Break : It splits the page in two or more columns and the text of page is arranged in the columns splitted.
* Text Wrapping : This option decides the placement of text next adjacent to the object inserted in the document.
26. Write the steps to insert a page break?
Ans: The steps are as follows:
* Place the insertion point at the desired location where page break is desired.
* Select the option sequence, Page Layout tab → Page Setup group → Breaks → Page Breaks → Page.
* Text following the cursor moves to the next page.
27. How do you insert a column break?
Ans: The steps are as follows:
* Select the desired block of text.
* Select the option sequence, Page Layout tab → Page Setup group → Columns
* Select column layout and other settings from the next coming Columns dialog box.
* Click Ok to apply settings.
28. What are the steps to insert text wrapping break?
Ans: The steps are as follows:
* Place the insertion point at the desired point, generally next to the object inserted.
* Select the option sequence, Page Layout tab → Page Setup group → Breaks → Page Breaks → Text Wrapping.
* This separates the text from being inline with the inserted object.
29. Explain section break?
Ans: Section break is a feature that make a word document to be divided as sub-documents so that document related settings like margins, header/footer, page orientation etc can be set differently only for a couple of pages from the whole document.
30. Explain different types of breaks available in section break.
Ans: There are four types of section breaks:
Next Page: This starts a new section at the next adjacent page.
Continuous : This starts a new section at the insertion point.
Even Page : This marks a new section at the beginning of next even page of the document from the insertion point.
Odd Page : This marks a new section the beginning of next odd page of the document from the insertion point.
31. What are the steps to insert and delete a section break?
Ans: The steps for inserting section break are as follows:
* Place the insertion point at the place where new section is desired.
* Select the option sequence, Page Laout tab → Page Setup group → Breaks → Section Breaks.
* Select desired section break from the option appearing next.
* This inserts section break at desired location.
For deleting a section break View of document is changed in Draft view by option sequence, View tab → Draft to make the section break visible. Then desired
section break is selected by clicking on it and using Delete button it is deleted.
32. Write steps to change the font?
Ans: The steps are as follows:
* Select the text where change of font is desired.
* Select the option sequence, Home tab-→ Font group → Font drop down list, or Press Ctrl+Shift+F * Scroll up and down through the list to finalize the desired font.
* Click on the Font name to complete the task.
33. How do you set text size?
Ans: The steps are as follows:
* Select the text where change of font is desired.
* Select the option sequence, Home tab → Font group → Size combo box.
* either select desired size from preset list or specify numeral value in the box.
* Click on any size value in the list or Press enter after entering new size in the box.
34. What are the steps to change the font color?
Ans: The steps are as follows:
* Select the text where change of text color is desired.
* Select the option sequence, Home tab → Font group → Font color drop down.
* Select desired color from the set of predefined color appearing next.
35. What is change case? What are the various change case options available in Word?
Ans: Case of characters(Uppercase/lowecase) in the text is normally fixed by the keyboard at the time of entry. Word provides a feature to change the case after text entry. Change case feature performs this action. Its different options are mentioned as follows:
* Uppercase : This changes all the text into uppercase, natural uppercase remains unchanged while lower case is converted to uppercase.
* Lowecase : This changes all the text into lowercase, natural lowercase remains unchanged while uppercase is converted to lowercase.
* Sentence case : First letter of first word after period (Sentence break) is changed to capital (if not).
* Capitalize : First letter of each word is changed to capital.
* Togger case : Case of characters is swapped, uppercase is converted to lower case and vice versa.
36. What are the steps to highlight the text?
Ans: The steps are as follows:
* Select the text needed to highlight.
* Select the option sequence, Home tab → Font group → Text Highlight Color drop box.
* Select desired color from the next appearing set of colors (No color for removing highlight).
37. What are text effects? Explain with steps.
Ans: Text effects are a number of visual effects that makes the appearance of text beautiful. This is generally applied to emphasize the block of text like page heading, paragraph titles etc. Some of these visual effects are shadow, glow, reflections etc. The steps to apply these effects are as follows:
* Select the text where effect is desired.
* Select option sequence, Home tab → Font group
→ Text Effects.
* Select desired option from a variety of options appearing in the drop down.
38. What is Clip Art?
Ans: Microsoft office software is bundled with a number of small pictures on different categories and topics. These built-in pictures are called Clip Art. This is also available on the online office gallery of clip arts from where desired clip art can be searched and downloaded to be inserted in the document.
39. How do you insert images using Clip Art?
Ans: The steps are as follows:
* Place the insertion point the location where clip art is required.
* Select the option sequence, Insert tab → Illustrations group → Clip Art.
* Search for desired clip art in the clip art task pane appearing at the right using previous command.
* Click on appropriate clip art thumbnail when the result appears.
* clip art is inserted at the insertion point.
40. What is text wrapping?
Ans: Text wrapping tells about the flow of text in the document especially when in object, like image, table etc is inserted in the document.
41. What are the steps to wrap text?
Ans: The steps are as follows:
* Select inserted image in the document around which text wrapping has to set.
* Select the option sequence, Format → Arrange group → Wrap Text → any wrap option (Square, Tight, Through etc).
* Optionally select more layout options results Layout dialog box to appear from where desired layout can be selected and OK is clicked to finalize it.
42. What is OLE?
Ans: OLE stands for Object Linking and Embedding.
It is the process of inserting information contents created in one program into anthor. For example, In a word document, an excel sheet is inserted using OLE feature. This is done in two ways, one by embedding that inserts static contents of another software and other by Linking that creates a link in association with another software to show the contents in current software.
43. What is the difference between linked objects and embedded objects?
Ans: Embedded objects are static. The contents of the object remains same as at the time of insertion even if the contents are changed using mother software. Linked objects always keep connection from the mother software so the contents are dynamic. In linked objects, contents changes when changes are made in the original.
44. Write the steps to link an object?
Ans: The steps are as follows:
* Place the insertion point at the place where object is needed to insert.
* Select the option sequence, Insert tab → Text group → Object option drop down → Object.
* Select Create from file tab at the dialog box next appearing.
* Click on Browser button to navigate through the desired file.
* Check mark on desired option, link to file or Display an icon.
* Click on Ok button the confirm the task.
45. What are the steps to embed an object?
Ans: The steps are as follows:
* Place the insertion point at the location where object is desired.
* Select the menu sequence, Insert tab → Text group → Object.
* Select Create New tab from the next appearing Object type dialog box and select desired object type.
* Click Ok button to insert the new object in the placeholder.
46. What are steps to insert a shape?
Ans: The steps are as follows:
* Select the option sequence, Insert tab → Illustrations group → Shapes drop down.
* Select desired shape from the menu.
* Click and drag mouse at the desired location in the document until shape of desired size is drawn and release the mouse.
47. Write steps to modify shape fill color.
Ans: The steps are as follows:
* Select the shape where change is desired to get Format Ribbon and tab appears.
* Click on Shape fill command to display a drop down list having standard colors and other fill options like gradient, texture etc.
* Select desired option in the menu to complete the task.
48. How do you change the shape to a different shape?
Ans: The steps are as follows:
* Select the shape in which change is desired to get Format Ribbon and tab.
* Select the option sequence, Format tab → Insert Shapes group → Edit shapes command to get shapes drop down menu.
* Select desired shape in the menu to complete the task.
49. How do you resize a shape?
Ans: In order to resize the shape, first of all it is selected by clicking at its boundary to get different resize handles (small rectangles) at the border.
After this any resize handle is clicked and dragged to resize the shape as desired.
50. Write the steps to add text to a shape?
Ans: When an area shape is left clicked within, insertion point appears inside. One can enter text there within the shape.
51. What are the steps to change the shape style?
Ans: The steps are as follows:
* Select the shape by clicking at its boundary to get Format Ribbon and tab in the work area.
* Select More drop down menu under Shapes styles group.
* Select desired style from list of options appearing next.
52. Write the steps to modify shape outline?
Ans: The steps are as follows:
* Select the shape by clicking at its boundary to get Format Ribbon and tab in the work area.
* Select Shape Outline down menu under Shapes styles group.
* Select desired color, weight and outline style from list of options appearing next.
53. What are the steps to modify shadow effects in a shape?
Ans: The steps are as follows:
* Select the shape by clicking at its boundary to get Format Ribbon and tab in the work area.
* Select option sequence, Format tab → Shape Styles → Shape effects drop down menu → Shadow.
* Select desired shadow effect from list of options appearing next.
54. How do you insert special characters and symbols in a document?
Ans: The steps are as follows:
* Place the insertion point at the place where item is desired.
* Select the option sequence, Insert tab → Symbols group → Symbol command.
* From the next coming dialog box, Select desired symbol from symbol tab or desired special character from the Special characters tab.
* Click on Insert button the complete the task.
