Roger Roeth
Executive Technical Officer 2016
This training is applicable to both:
• HACCP Plans
• Preventive Control Plans (FSMA)
Overview
Types of Audits
• First Party – Internal audit
• Second Party – Customer or supplier audits
• Third Party – External audit where auditor is unrelated to business
Types of Audits
Internal Audits
• To evaluate the organization’s own process, procedures, and products
• Undertaken by the organization on its own QMS and FSMS
• How many parties involved = 1 (the organization)
• The organization gets the report
Also known as external audits, customer audits or supplier audits
Parties involved – two
• Organization and the customer or supplier
Audit is completely flexible – based on what the customer wants
Report goes to the customer
Second Party Audits
Also known as registration audit
Parties involved – three
• Organization, customer and the certification body
Carried out by an independent organization
Very inflexible as it must follow the audit process completely
Report goes to the organization and the certification body
How to Audit HACCP
The method to audit HACCP, or any type of audit, follows the same basic process with some minor differences.
Auditor Main Requirements
How to Audit HACCP
Understand the Principles of HACCP
Understand the Process and Product that is
Being Produced
Steps to Audit
Audit the Entire HACCP Plan
• Include prerequisite programs
• Review the entire 12 Step HACCP Process AND address each component separately
• Compare to Codes or NACMCF
Communicate to all Parties being
Audited
Use the Process Audit Approach
Audit Technique
• Incorporate interviews of personnel
Open ended questions
Base questions off of HACCP Plan and PRPs
• Observations of all staff
Step back and watch
• Inspect the surroundings and equipment
• Review records on the floor
• Audit to the documented plan and procedures
• Understand regulatory requirements
How to Audit HACCP
Documenting the Audit
• Write legibly
• Document clearly any issues or non-conformances observed
Location
Activity
Staff
Describe failure
• Document positives
•
Understanding the HACCP Plan
HACCP
• Includes 12 step process (five initial steps and the seven HACCP principles)
• Five initial steps (preliminary steps)
1.
Assemble Food Safety Team
2.
Describe the Product
3.
Identify Intended Use
4.
Flow Diagram
5. On-Site Verification of Flow Diagram
Seven HACCP Principles 1. Hazard Analysis 2. Identify CCP
3. Establish Critical Limit
4. Establish Monitoring Procedure for Each CCP 5. Establish Corrective Action
6. Establish Verification Procedure
7. Establish Documentation and Record Keeping
Understanding the HACCP Plan
Audit the FIVE preliminary steps
1. HACCP Team Cross Functional
• Training completed
• Interview a member of team
• Do they hold meetings?
2. Product Description – Ensure Completeness
• Finished product
• Raw material, packaging, process aids
• Very specific for ISO 22000
HACCP Team
Control Purchasing
Production Management
Audit the FIVE preliminary steps (continued) 3. Intended Use
• Does it cover the consuming population 4. Flow Diagram
• Are the steps of the process on the flow chart?
• Take to floor for verification
5. On-site Verification of Flow Diagram
• Has the HACCP team performed verification?
• Is the flow chart signed?
Auditing the HACCP Plan
Sample Flow Diagram
Auditing the 7 Principles - Review written plan first 1. Hazard Analysis
• Hazards reasonably likely to occur identified
• Does the hazard analysis match the steps of flow chart
• Hazard analysis for raw materials, packaging, and process aids completed
• Justification seem logical
Auditing the 7 Principles (Continued) 2. Identify CCP
• Documentation available that shows how CCPs identified 3. Critical Limit
• Supported by regulatory or scientific document 4. Monitoring Procedure
• Ensure it includes the who, what, when and how 5. Corrective Action
• Does it include the four steps
• Does it make sense
Auditing the HACCP Plan
Auditing the 7 Principles (Continued) 6. Verification Procedures
• Are they complete
• Define who, what, when and how
7. Record Keeping
• What records generated
• Controlled documents
• Where maintained
• Retention time
Review the documentation to:
• Understand the details of the HACCP Plan
Both preliminary steps and 7 principles
• Take notes on important procedures
• Ask for a copy of the flow chart and HACCP Plan so you can take to the floor
• Helps you prep for the actual audit of plan
Facility Inspection
• Verify documentation to what is really occurring
• Condition of facility
Auditing the HACCP Plan
Monitoring - Observe employee performing task
• Compare to written procedures
• Use of calibrated instruments
• Interview the employee
Ask open ended questions?
What are their authority?
Do they understand what and why they are doing their task?
• Review their training records
Corrective Actions
• Review past deviations
• Look for trends
• Were actions complete?
• Was suspect product contained?
• Review records
Auditing the HACCP Plan
Verification
• Does plan include all expected verification activities?
• Observe and compare to plan
• Review records
• Who is verifying?
• How were deviations handled?
Recordkeeping
• If it is not recorded, assume it is not being done!
• Review records for completeness
Signature of person monitoring
Time and date
Critical limit recorded
Correcting mistakes on paperwork
• Electronic data
Assurance of integrity
Auditing the HACCP Plan
Validation
• Biggest challenge for small and very small plants
• Review documentation
• Supporting documents sufficient and credible
Reassessment
• Review records
• Frequency
• Ask about changes in process
Common HACCP Failures
CCP Identification
• Too many CCPs identified
Ineffective Monitoring
• CCP not monitored frequently enough to control
• Personnel unsure of task
• Not performed as described in HACCP Plan
Records
• Records not complete
– missing times, signatures
• False times recorded
• Recorded prior to completion of task
• Use of whiteout or pencil
• Use of obsolete forms
• Not quickly accessible
Common HACCP Failures
Missing HACCP Plan
• Each product or product group has to have their own plan
Lack of Training
• General staff
• Quality Assurance/HACCP Monitors
• Do not understand the “whys”
• Lack of documentation to support training
• Proper monitoring procedures
Instruments Used in Monitoring
• Not calibrated
• Frequency not acceptable
• Not calibrated correctly
• Calibrated inconsistently
• Record of calibration missing
• No procedure or action for handling an instrument found to be out of calibration
Common HACCP Failures
Documentation Missing
• CCP decision tree
• Hazard analysis
• Identification of food safety team
Corrective Action Not Complete
• Root cause not identified
• Observe reoccurrence of problem
• Four criteria of corrective action not met
Methods not Validated
• Is there scientific proof to support control measures and critical limits?
• Is supporting documents from a credible source?
• Does the scientific proof actually match what is in the plan?
Lack of HACCP Plan Review
• Minimum requirement is annually
• Required to review whenever there is a change in the system
Common HACCP Failures
Training your Auditors
• HACCP training
Internal
External – meet SQF requirements
• Internal audit training
Audit technique
Use of checklist
Documenting issues
Corrective action process
Importance of verification
Best practice for training
• Combination training that includes
Classroom
Observation audit
Witness audit
Document training
Provide method for sharing updates
HACCP Audit Training
Classroom
Observation
Witness
800.795.3641
info@eaglecertificationgroup.com roger.roeth@eaglecertificationgroup.com.