Business Source Control Tutorial - Setting Up A Table Of Contents

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HEC Library – Written: July 2005 – Last updated: September 2012 Contact: [email protected]– 01 39 67 94 78

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Create alerts on databases

1. Introduction 2

1.1 How do I receive monitoring processes? 2

1.2 Which databases am I going to use? 2

1.3 Which keywords? 2

1.4 The limits of monitoring: noise and silence 2

2. Monitoring on table of contents 3

2.1 Business Source Complete 3

2.2 Emerald 9

2.3 ScienceDirect 13

3. Monitoring on topics 16

3.1 Business Source Complete 16

3.2 Emerald 19

3.3 ScienceDirect 21

4. Appendix 1: An RSS aggregator: Netvibes 24

4.1 Create your personal account 24

4.2 Add an RSS feed 25

4.3 Edit an RSS feed 26

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1. Introduction

1.1 How do I receive monitoring processes?

Results from monitor ring processes can be received by email or via RSS feeds.

RSS (for Really Simple Syndication or Rich Site Summary) is “a format for syndicating news and the content of news-like sites, including major news sites like Wired, news-oriented community sites like Slashdot, and personal weblogs. But it's not just for news. Pretty much anything that can be broken down into discrete items can be syndicated vian RSS: the "recent changes" page of a wiki, a changelog of CVS checkins, even the revision history of a book. Once information about each item is in RSS format, an RSS-aware program can check the feed for changes and react to the changes in an appropriate way.” 1

To use the RSS format, users must have a specialized tool called an RSS aggregator or reader (for more information, see Appendix 1). RSS format is also useful for sharing information easily with other people via the interface of your own website.

1.2 Which databases am I going to use?

The three databases introduced in this guide (Business Source Complete, Emerald and ScienceDirect) allow you to develop a monitoring process on a table of contents and on topics. Each database has its own subject coverage. In some cases, you will need to set up the monitoring process on several databases.

1.3 Which keywords?

Before setting up a monitoring process, you need to select keywords related to your search. The keywords you choose are the ones used by the database to set up your alert and access new results. Search tips:

• Try your request before setting it as a process. It will assess the relevance of your keywords and the options you have chosen. If your request gives too many or too few answers you should adjust your search criteria

• When you find a relevant document, use its bibliographical description to find out which keywords it was indexed under. You will then use and combine them with others

• Use the different search field: is it better to use the title, keywords, or abstract field?

1.4 The limits of monitoring: noise and silence

Monitoring on databases is the result of a record process: as a result it can create noise (too many irrelevant results) or silence (not enough or no results).

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2. Monitoring on table of contents

If you have already identified relevant journal titles related to your research topic, you may find it useful to set up a monitoring process on their table of contents (TOC). As a result, you will be automatically informed of the journal’s latest publications. Business Source Complete, Emerald and ScienceDirect enable you to receive the tables of contents that you have selected.

To find out in which database the journal you are looking for is located, use the library’s Journal Finder - Title Bank. This search engine gives access to all the HEC library’s electronic and paper journal subscriptions and indicates in which database they are accessible.

2.1 Business Source Complete

2.1.1 Create an account and use the personal folder

You must set up a personal account to configure alerts on Business Source Complete. This account requires the creation of a login and password.

2.1.2 Set up an account

• Click “Sign In” from the Business Source Complete homepage

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4 • Fill in the form and click “Save Changes”

• The user name and password that you choose are used to identify yourself when you next connect to the database. The secret question allows you to be identified if you forget your password

• Once you click “Save Changes”, a confirmation screen pops up

• Click “Continue” and you will access the search screen. You are now identified on Business Source Complete

2.1.3 Use your personal folder

• To identify yourself, click “Sign in here”

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5 • “My Folder” has several sub categories allowing to consult, edit, or delete your alerts and your saved searches

2.1.4 Set up an alert on a journal title

• Connect to Business Source Complete and click “Publications”

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6 • You come to the page listing all the journal issues

• Click the link “Alert / Save / Share”

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7 • Fill in the form and then click “Save Alert”

• A confirmation email will be sent. Note: email may be sent into the spam folder of your email box

2.1.5 Receive alerts on RSS format

From a new search

• Connect to Business Source Complete and click “Publications”

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8 • From the new window, click the RSS link

• If you use Mozilla Firefox or Google Chrome, the RSS feed is directly readable and you can subscribe to it by choosing one of the suggested applications

• If you use Internet Explorer, you get the detail of the feed that you must then copy and paste in an RSS reader (for more information, see Appendix 1)

From an existing alert

• If you have already set up an email alert on a journal title, you can transform it into an RSS feed • Connect to your account with your personal login and password

• Go to “Folder” then in “Journal Alerts”

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9 • If you use Mozilla Firefox or Google Chrome, the RSS feed is directly readable and you can subscribe to it by choosing one of the suggested applications

2.1.6 Edit or delete saved alerts

• You can also edit or delete your alerts from “Folder” in the “Journal Alerts” heading by selecting the item and clicking on “Delete items”.

2.2 Emerald

Emerald offers a service of TOC (table of contents) Alert that enables you to receive the journal TOC you have selected by email.

2.2.1 Set up an account and use the personal folder

• On the Emerald homepage, click “Register”

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10 • Your Emerald account has been activated. Remember your login and password as they will be used to set up your monitoring processes

2.2.2 Set up an alert on a journal title

• To set up alerts in Emerald, you must have been previously identified • In the “Login” box enter your username and password then click “Login”

• In the top menu, click “Your Profile”

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11 • Select the journal(s) for which you wish to receive alerts

• Click on “Submit”

• A confirmation message shows up

2.2.3 Receive alerts in RSS format

• To set up alerts in Emerald, you must have been previously identified (see paragraph 2.2.2) • In the menu on the left, click “Books & Journals” from the menu “Browse”

• Browse the list of journals by alphabetical order

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12 • You reach the TOC of the journal

• To set up an RSS feed on TOC, click on “Latest issue RSS”

• If you use Mozilla Firefox, the RSS feed is directly readable and you can subscribe to it by choosing one of the suggested applications

2.2.4 Delete saved searches

• To delete an alert on journal TOC, unfold the “Your profile” menu, then click on “You can sign up and manage your alerts on the table of contents alerts page”

• You reach the list of journals subscribed by the library

• Untick the journals for which you want to delete your subscription • Click “Submit” to validate

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2.3 ScienceDirect

2.3.1 Set up an account and use the personal folder

Set up an account

• To configure alerts on TOC in ScienceDirect, you need to create a personal account • Connect to ScienceDirect and click on " Register” on the right of the homepage

• Fill in the form and click “Register”

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14 Use your personal folder

• You can access your alerts and other personal parameters from “My Settings”

2.3.2 Set up an alert on a journal title

• Search for the journal title using the search engine • Once you have found the required journal, click on its title

• You obtain the list of all the journal issues

• Tick the box “Alert me about new Volumes / Issues”

• If you were not identified, enter your login and password: you will then be directed to the confirmation screen

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2.3.3 Receive alerts in RSS format

• Search the journal title using the search engine • Once you find the required journal, click its title

• You obtain the list of all the journal issues. Click “New Article Feed“

• A window shows up indicating the link to use to subscribe to the RSS feed

• This link has to be copied and saved in an RSS reader (for more information, see Appendix 1)

From an existing alert

• If you already set up an email alert on a journal title, you can transform it into an RSS feed • Connect to the database with your personal login and password

• Go to “My alerts” (from the main menu) to get the list of your alerts • Click the RSS icon of the alert you wish to receive

Copy/paste this link to add the RSS feed to an aggregator

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16 • A window shows up containing the link to use to subscribe to the RSS feed

• You can use one of the aggregator suggested by ScienceDirect (for more information, see Appendix 1)

2.3.4 Delete saved search

• To delete alerts on a TOC, click the tab “Alerts”

• You arrive on a list of saved alerts (topic or TOC alerts) than you can eventually delete

3. Monitoring on topics

Several databases offer the possibility to create alerts on topics. Databases do not include the same journals: you will need to try the added value of each database before creating an alert on one of them. You can decide whether the chosen database covers enough of the topic you are working on or if you need to configure the same alert on several databases.

3.1 Business Source Complete

3.1.1 Create a personal account and personal folder

To create your personal alerts on Business Source Complete you have to first create a personal account with login and password (for more information, see Paragraph 2.1).

3.1.2 Set a topic monitoring

• Connect to Business Source Complete • Enter your search criteria

• To narrow your search you can use the « Search options » • Click on « Search »

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17 • On your results list; click on the link “Alert / Save / Share”

• Fill in the form and then click “Save Alert”

• Click on “Folder” to see the list of searches completed since you have been connected to the database

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18 • If needed, identify yourself using your login and password. Click “Login”. If you have not created an account yet, you can do it by clicking on “I’m a new user” without losing your search (for more information, see Paragraph 2.1).

• If you were already identified, you directed straight to the following screen

3.1.3 Receive alerts in RSS format

• Run a search in Business Source Complete

• In the results page, click on “Alert / Save / Share” • A window shows up

• Click the RSS icon to save the alert

• If you use Mozilla Firefox or Google Chrome, the RSS feed is directly readable and you can subscribe to it by choosing one of the suggested applications

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19 From an existing alert

• If you already set up an email alert on a topic you can transform it as an RSS feed • Connect to the database with your personal login and password

• Go to “Folder” then to “Search Alerts” • From the alert list click on “Alert Feed”

• If you use Mozilla Firefox or Google Chrome the RSS feed is directly readable and you can subscribe to it by choosing one of the suggested applications

• If you use Internet Explorer, you get the detail of the feed that you copy and paste in an RSS reader (for more information, see Appendix 1)

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3.1.4 Edit or delete saved alerts

• You can edit or delete your alerts from “Folder” in the “Search Alerts” heading

3.2 Emerald

3.2.1 Set up an account

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3.2.2 Set up your topic monitoring

• Click on “Advanced Search” and enter your search criteria • Click “Search”

• In the results page, click “Add saved search alert”

• Name your search • Click “Add”

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3.2.3 Receive alerts in RSS format

Emerald does not offer the possibility to receive alerts via an RSS feed for topic search.

3.2.4 Edit or delete saved alerts

• A screen lists all your alerts. You can then edit or delete them

3.3 ScienceDirect

3.3.1 Set up an account and use personal folder

To configure alerts in ScienceDirect it is necessary to create a personal account available login and password (for more information, see Paragraph 2.3).

3.3.2 Configure topic monitoring

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22 • In the results page click “Save as search alert”

• If you are already identified, name your alert and choose the email address to which the alert will be sent. Click “Save alert”

• If you have not created your personal account already, you can do it now without losing your research. Click “Register Now” (for more information, see Paragraph 3.3)

• The confirmation screen shows up and you can then go back to the results page

3.3.3 Receive alerts in RSS format

• Search on ScienceDirect from the “Search” tab • On the results page, click “RSS Feed”

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23 • You can also use one of the aggregators suggested by ScienceDirect (for more information, see Appendix 1)

From an existing search

• If you already set up an email alert on a topic you can transform it to an RSS feed • Connect to the database with your personal login and password

• Go to “My alerts”

• Click on the RSS icon of the alert you want to receive

• A window shows up containing the link to use to subscribe to the RSS feed.

• You can also use one of the aggregators suggested by ScienceDirect (for more information, see Appendix 1)

3.3.4 Edit or delete saved searches

• To delete alerts, click the tab “My alerts”

• You access all the alerts saved on your account and can delete the ones that you do not want anymore

You can use one of the following aggregator to read your feed

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4. Appendix 1: An RSS aggregator: Netvibes

The library suggests using the aggregator called Netvibes available from: http://www.netvibes.com/

4.1 Create your personal account

• Once connected on the Netvibes homepage, click “Default” in the middle of the page

• To save RSS feeds, you have to create a personal account • Click ”Sign up”

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25 • When you next connect to Netvibes, click on “Sign in” and enter your email address and password to access your personal account

4.2 Add an RSS feed

• Click ”Add content”

• Then click ”Add a feed”

• Paste the RSS feed address that has been previously copied when the feed was created in the database

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26 • Then click on the ”Feed” icon that includes the name of the RSS feed that has just been created

• A window shows up • Click ”Add to my page”

• The selected RSS feed (in our case, the journal AACE International Transactions) is added to the personal webpage

4.3 Edit an RSS feed

• To edit a feed, roll the mouse over the feed box to display options

Click the picture to continue to add the RSS feed in your Netvibes page

Refresh: to update the feed

Send this module: to forward it to a "friend" or promote it on a blog

Options: for printing, colours, moves, etc.

Edit: to edit the title, URL, etc.