The Board of School Trustees of Shelby Eastern Schools met in regular session on Wednesday, May 13, 2015 at 7:00 P.M. The meeting was held in the Administration Building, located at 2451 N. 600 E., Shelbyville, Indiana.
The following board members were present:
Jason Redd Jason Yantiss Frank Schonfeld Kristi Platt
Mark Nigh JoAnn Kelsay
Other officials in attendance were Superintendent Dr. Robert Evans and Deputy Treasurer Roseann Connor. School Attorney Jerry Lux was also in attendance.
All others in attendance were asked to sign in. A list of those attending is included in the minutes.
Board President Jason Redd called the meeting to order at 7:00 P.M. Everyone stood for the Pledge of Allegiance. Everyone in attendance was welcomed by Mr. Redd.
Student Recognition:
Ken Howell would like to recognize the Morristown High School Jazz Band. The band played several songs for the board and public. Mr. Howell also treated everyone to a cookout while the band played.
ROUTINE BUSINESS: PUBLIC COMMENTS:
Jason Redd opened the floor to public comments. Students and parents spoke about their concerns. The board would like to thank the students and parents for their public comments.
MEETING MINUTES:
Meeting minutes for the following dates was presented for approval: April 8, 2015 Regular Meeting
Mark Nigh motions to approve the minutes as presented. Frank Schonfeld seconds the motion. The board vote is 6-0. The motion carries unanimously.
ACCOUNTS PAYABLE CLAIMS:
Accounts payable claims for the following dates are presented: 3/13/15, 3/30/15, 4/10/15, 4/13/15, 4/24/15, 5/12/15
A motion is made by Jason Yantis to approve the claims as presented. JoAnn Kelsay questioned the concession stand repair and a repair to a pump. The motion is seconded by Mark Nigh. The board vote is 6-0. The motion carries unanimously.
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PAYROLL CLAIMS:
Payroll claims for the following pay dates are presented: 4/10/15, 4/24/15, 5/6/15
A motion is presented by JoAnn Kelsay to approve all payroll claims as presented with all the proper abstentions. The motion is seconded by Kristi Platt. The board vote is 6-0. The motion carries unanimously. Mark Nigh will abstain from check # 59878, 60077, 60294 and Paula Nigh’s check #’s 59879, 59880, 60078, 60079, 60295, and 60296.
PERSONNEL RESIGNATIONS AND RECOMMENDATIONS:
Dr. Evans would like to present the board with a list of employment resignations and recommendations. The resignations and recommendations are as follows:
Resignations and Recommendations: Certified Resignations:
Stephanie Kovach MHS Guidance Counselor Eff: 6/30/15 Jeff Gorrell WHS Athletic Director/Dean of Students Eff: 6/30/15
Non-Certified Resignations:
Carmen Jarvis MES Resource Assistant Eff: 5/28/15
Tracy Downing MES Resource Assistant Eff: 2015/2016 School Year
Bre Parker WES LifeSkills Assistant Eff: 5/1/15
Non-Certified Recommendations:
Corinne Essex MES Front Office Secretary Eff: 2015/2016 School Year
Certified Retirement:
Patricia Haehl WES 1st Grade Teacher (35 years) EFF: End 2014/2015 School Year Roma Renee Pereira WES 5th Grade Teacher (17 years) EFF: End 2014/2015 School Year
Certified Recommendations:
Chris Thurston MES IRead Remediation Eff: 5/4/15
Ashley Eaton WES Teacher Position Move to Full Time Eff: 2015/2016 School Year
Corporation Bus Driver Recommendations:
Ann Adams Summer Drive for Shelbyville Parks Dept. Eff: 1 Day Per Week Michelle Harker Summer Drive for Shelbyville Parks Dept. Eff: 1 Day Per Week
ECA Resignations:
Jeff Gorrell WHS Varsity Basketball Coach Eff: Immediately
Kathryn Smith MHS 1/3 Jr. Class Sponsor Eff: End 2014/2015 School Year Steve Gosnell MHS 1/3 Jr. Class Sponsor Eff: End 2014/2015 School Year
Brooke McDaniel WHS Cheer Coach Eff: End 2014/2015 School Year
Reduction in Force:
Megan Benedict 50% Contract reduction WHS Mathematics Eff: 2015/2016 School Year
Maintenance Temporary Part-Time Summer Help:
Jeff Scott is asking for permission to hire two temporary part time employees to assist in cleaning out and sorting of various rooms and equipment at both campuses and Central Office in preparation of disposition. These positions would be for a period of four weeks at three days per week with no more than 27 hours per week. These positions would pay $10 per hour with no benefits. Total cost would be no more than $2,200.
A motion is made by JoAnn Kelsay to approve all recommendations as presented. Frank Schonfeld asks Jeff Scott why the pay rate of $10 per hour instead of minimum wage. Mr. Scott said it was due to all the manual labor. The motion is seconded by Kristi Platt. The board vote is 6-0. The motion carries unanimously.
REPORTS: Fundraisers:
The board is provided with a detailed list of fundraising requests.
Facility Use Agreements:
Waldron Will will be using Waldron Elementary grounds and parking lot on July 3rd-4th, and on October 3rd-4th. Morristown Discovery Kids will be using the Morristown cafetorium on May 22nd.
Field Trip Requests:
The board is provided with a detailed list of fieldtrips.
Graduation Time and Date:
Dr. Evans would like to remind everyone of graduation ceremonies on June 6th, starting at Waldron High School at 9AM and then Morristown High School at 11AM.
Summer Professional Development Plan:
Dr. Evans would like to present to the board a list of Professional Development classes that will be held throughout the summer. Teachers must register by May 22nd to be eligible for summer stipends. Workshops on July 14, 15, and 22 will be offered first to secondary teacher and then open to all teachers on May 18th. Stipends will be paid at $50 for a half day workshop and $100 for a whole day workshop. Teachers may register for multiple workshops but Shelby Eastern Schools will pay a maximum of $300 per individual. No other expenses will be paid for these professional development opportunities. Mark Nigh asks if teachers are required to attend. Dr. Evans states they are not.
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Maintenance/Transportation Report:
Waldron Jr/Sr High School fire:
Jeff Scott has no update at this time, he still working with the second adjustor.
Transportation:
Jeff Scott states they had the first bus evacuation drill today at Morristown, all went well and the bus drivers did a great job. Waldron will have their drill tomorrow. There are three open
positions, two corporation drivers at Waldron and one corporation driver at Morristown. Mr. Scott states that he is talking to several people about those positions.
Custodial:
Mr. Scott states he is working with three different vendors for custodial supplies. Custodians are currently testing two types of cleaners from two different vendors to find out what works best and what is the better deal.
Mr. Scott states that he has looked at what we pay Gilliams for their cleaning services. Their four year guaranteed pricing contract ends this July. Mr. Scott states his preliminary numbers show Shelby Eastern Schools could hire about 9 part-time custodians for what we are currently paying Gilliams. This would more than cover the cleaning services at the elementary schools plus a couple extra. Mr. Scott states one of the vendors even offers a software package to manage how many people are needed to clean. JoAnn Kelsay believes that Gilliams is paid out of CPF and if Shelby Eastern Schools hires part time employees they would be paid out of the General Fund.
Access Control:
Mr. Scott states he is waiting on one more quote for getting locks changes. He did a test run with the MHS PTA giving them a four digit code to access the facility for four days, which saved money by not having to have a custodian come in to unlock the door. The test went very well. Mr. Scott hopes to get access cards passed out to teachers later next week. Mr. Scott states he has half of the locations picked out for the remainder of the cameras and is still working on locations for the rest.
Maintenance Update:
Mr. Scott states he would like to consolidate to one vendor to do all of the inspections, we currently use four or five. Mr. Scott is also working with Performance Service, reviewing all of the equipment, software that runs it, and electrical that runs it. The air conditioner at Morristown in the weight room is 37 years old and the air handler in the Morristown Jr. High gym is 45 years old. They are looking at putting in occupancy sensors and voice controls to help save energy.
Mr. Redd would like to thank Mr. Scott for his report and his cost savings efforts to the district is greatly appreciated.
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SECTA:
Teresa Collier states they talked about professional development, teacher workday, the Gmail conversion, Google System, summer school, and card readers. Ms. Collier states Dr. Evans shared a technology update and talked about the evaluation system. Ms. Collier would like to thank everyone for recognition during teacher appreciation week, it was greatly appriciated. Ms. Collier states the end of the month will be very busy wrapping up ISTEP and ECA’s.
Mr. Redd states that the board really does appreciates what all the teachers and staff do on a daily basis.
OLD BUSINESS:
There is no old business at this time.
NEW BUSINESS:
Consider Outdoor Learning Lab for Ag Department:
Dr. Evans states the current Ag teacher is proposing exploring an outdoor lab at Morristown; this will be taken care of by the Ag classes as well as FFA. This outdoor lab could include a small greenhouse, poultry, rabbits, sheep, goats, a garden and seating area. Bridget Yanos states that right now Ag is just a classroom; this would provide more and attract more students. Ms. Yanos states that Luke Schonfeld brought the idea to her. This concept will teach students hands on skills, hard work, responsibility, and also applies to animal and plant science. Luke Schonfeld would like to present the Botanical Garden and Large Greenhouse packet to the board. The packet proposes ideas that breakdown the locations and talks about the livestock shed, small greenhouse, and poultry coop. Ms. Yanos states that they do not have any set plans; they are looking for support and ideas of where to get resources. JoAnn Kelsay asks if animals are allowed in city limits, and would like to now the ongoing costs. Jason Redd suggests reaching out to Morristown Matters. Jeff Scott states he has concerns with the court yard and the drains. JoAnn Kelsay motions to approve exploring the concept providing that they check with the various legal entities. Kristi Platt seconds the motion. The board vote is 6-0. The motion carries unanimously.
Consider Change of Depository:
Dr. Evans would like to recommend First Bank of Shelbyville to serve as the depository for Shelby Eastern Schools. We would move our Investment, Operating and Payroll accounts from Fifth Third Bank and First Merchants Bank to First Bank of Shelbyville. We would use First Business Select Plus Checking for our Payroll and Operating accounts for a small fee of $100 per month with a .20% interest earned for estimated annually net earnings of $7,400. The interest earned in this program far outweighs the fees in comparison to other options. Dr. Evans proposes the majority of the investment accounts be fully invested in Certificate of Deposits. Certificate of Deposits will offer a higher yield than a savings account while also protecting principal from risk of loss. Mark Nigh motions to approve. JoAnn Kelsay seconds the motion. The board vote is 6-0. The motion carries unanimously.
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Consider High School Handbook:
Dr. Evans would like to present the High School Handbook for approval. Mark Nigh motions to approve. JoAnn Kelsay asks that next year there be a committee put together with the principals to really pick it apart and update it. Frank Schonfeld seconds the motion. The board vote is 6-0. The motion carries unanimously.
Consider Walker Career Center Agreement:
Dr. Evans would like to present the Walker Career Center Agreement for approval. Mark Nigh motions to approve. Frank Schonfeld seconds the motion. The board vote is 6-0. The motion carries unanimously.
Consider Elementary Report Cards:
Dr. Evans would like to present the new Kindergarten Progress Report Card for approval. Christy Merchant states the old card was based on common core and the new one is geared to the new standards. This is not through PowerSchool. Jason Redd motions to approve. Jason Yantis seconds the motion. The board vote is 6-0. The motion carries unanimously.
Consider Jason Redd to attend Blue River Career Meetings:
Dr. Evans would like the board’s consideration to allow Jason Redd to attend the Blue River Career meetings when Mr. Nigh is unavailable. JoAnn Kelsay motions to approve. Frank Schonfeld seconds the motion. The board vote is 6-0. The motion carries unanimously.
Consider Book Rental Fees for WES and MES 2015/2016:
Dr. Evans would like to present to the book rental fees for Morristown and Waldron Elementary Schools for the 2015/2016 school year. Frank Schonfeld motions to approve. Kristi Platt seconds the motion. The board vote is 6-0. The motion carries unanimously.
Consider Teacher Evaluation Plan:
Dr. Evans would like to present the teacher evaluation plan for approval. The evaluation rubric, student achievement matrix as well as all scales and weights are the product of months of meetings between a team of teachers and administrators. Dr. Evans believes that this tool will serve Shelby Eastern Schools well for a long time. Jason Redd motions to approve. Frank Schonfeld seconds the motion. The board vote is 6-0. The motion carries unanimously.
Consider Student Laptops:
Dr. Evans would like to present to the board four quotes for student laptops. Dr. Evans states the quotes are all the same exact price of $123, 235 for 530 devices. Dr. Evans recommends
accepting Matrix Integration proposal due to more direct support. Mark Nigh asks if this will be paid for with the bond money. Dr. Evans states that it will. Frank Schonfeld asks if that comes with insurance. Dr. Evans states that the devices will have insurance but that is not part of this quote. Mark Nigh asks how long the devices will last and if the same device will be reissued to
the same student every year. Dr. Evans states the devices should last about four years and the student may not receive the same device every year. JoAnn Kelsay feels it isn’t fair if a student takes care of their device one year then the following year receives one that was not well cared for. JoAnn Kelsay motions to approve. Kristi Platt seconds the motion. The board vote is 6-0. The motion carries unanimously
Consider Teacher Laptops:
Dr. Evans would like to present to the board three quotes for teacher laptops. Dr. Evans states the quotes are all the same exact price of $71,720 for 100 devices. Dr. Evans recommends accepting Matrix Integration proposal due to more direct support. JoAnn Kelsay motions to approve. Kristi Platt seconds the motion. The board vote is 6-0. The motion carries
unanimously.
Consider Network Infrastructure Upgrades:
Dr. Evans would like to present to the board three quotes for infrastructure upgrades; CDW-G’s quote is $29,197.11 (installation is extra), Innovation Integration’s quote is $29,045, and
Matrix’s quote is $23,920. Dr. Evans recommends approving Matrix’s quote. JoAnn Kelsay asks how it works with Matrix submitting quotes with our contract. Dr. Evans states that Matrix submits their bid first before requesting quotes from any other vendors. JoAnn Kelsay motions to approve. Kristi Platt seconds the motion. The board vote is 6-0. The motion carries
unanimously
Consider MHS Tennis Court Recommendation:
Dr. Evans would like to present to the board a recommendation from Jeff Scott to repair the Morristown tennis courts. Mr. Scott states he has received five quotes from three different vendors. Mr. Scott recommends approval of Crim and Sons’ quote option #1, $63,100. Frank Schonfeld asks about the limestone to fill the cracks which is not in option one and is necessary to repair it correctly. Mr. Scott states that Josh Johnson has been in contact with Crims’ and it was their understanding that the limestone was also part of option # 1. JoAnn Kelsay questions the escalation cause. Mr. Howell states he also believes that the limestone is part of option #1. Frank Schonfeld asks for it to be stated in the quote. Mr. Howell recommends approving Crims’ quote option #1 with the stimulation that the limestone is added. Mr. Howell states that if this does not get approved tonight then the courts will not get done until next year. Jason Redd motions to approve Crim & Sons’ quote option #1 as long as limestone is used to fill the cracks. Frank Schonfeld seconds the motion. The board vote is 6-0. The motion carries unanimously.
Consider MHS Running Track Recommendation:
Dr. Evans would like to present to the board a recommendation from Jeff Scott to repair the Morristown track. This quote is to repair the track and it will be able to host dual meets but it will not be big enough to host bigger meets. Dr. Evans states that it was investigated to move and put in a new track but it would cost about $400,000-$500,000. Dr. Evans recommends approving Crim & Sons’ quote of $115,900 to repair the track. Mr. Scott states that the
SCHOOL BOARD MEETING---Regular Session--- May 13, 2015 Page 8
be located on is currently rented out as farm land and the new track would not be available for 2-3 years. Jason Redd motions to approve Crim & Sons’ quote to repair the track. Kristi Platt seconds the motion. The board vote is 6-0. The motion carries unanimously.
Consider Storage Barn Purchase for Morristown & Waldron:
Dr. Evans would like to present to the board a recommendation from Jeff Scott to purchase two 12x24 storage garages, one at Morristown and one at Waldron. These garages will be used to store the athletic department’s ATV and field equipment closer to the point of use and allow the bus barns more room for busses. Mr. Scott recommends purchasing the buildings from Four Seasons Market for $4,700 each. This price includes delivery and set up of the buildings. Mark Nigh asks if the buildings will be anchored. Mr. Scott states he did not plan on it but can. Frank Schonfeld motions to approve. Jason Yantiss seconds the motion. The board vote is 6-0. The motion carries unanimously.
OTHER BUSINESS: Consider Weed Control:
Dr. Evans would like to present to the board a recommendation from Jeff Scott to approve Kolkmeier Lawn Care for a one year contract for weed control for specific areas at both
campuses. The total cost for all spraying for the year will be $2,900. Dr. Evans states this is just for one year to give time to get our own people trained and certified to do weed control. Frank Schonfeld motions to approve. Mark Nigh seconds the motion. The board vote is 6-0. The motion carries unanimously.
PUBLIC COMMENTS:
Jaime Marcum shares her concerns about the administration at Waldron High School. Michelle Harker and other parents share their concerns about Waldron High School. Dr. Evans states he doesn’t feel it’s appropriate to speak about personnel issues in public but will speak to anyone in private about the matter. Dr. Evans states he is excited for the upcoming year at Waldron. There are a lot of good changes coming. One parent asks how the hiring process works. Jason Redd states that the positions are posted on the Shelby Eastern Schools and DOE website; the board does not recommend to hire or fire any employees. Mr. Carpenter shares his thoughts about the financial aspects. JoAnn Kelsay states that she is on the hiring committee for the principal. Mrs. Kelsay states as a board they are considering to not have any board members on any future hiring committees. The board is there to set policies and not interviewing. Mrs. Kelsay states she has full trust in Dr. Evans.
SUPERINTENDENT COMMENTS:
Dr. Evans spoke about The Art of School Boarding. Chapter 9 is Money Matters. Dr. Evans stated some key points such as: Understand Your Role with Money, Responsibility to review the tentative budget, The negotiation process, Know when to abstain, Even when you have expertise – The law, Control the money – Control everything, Know the Importance of Financial Stability, and Financial stability enables quality education. Chapter 10 is Programs and Growth. Dr. Evans stated some key points such as: Understand the Fundamentals of Schooling; Curriculum
is often the factor that dictates the value of a school, Clarifying the purpose and setting
reasonable goals, Understand Growth, Look toward continual student improvement, and Growth for staff is professional development.
Dr. Evans would like to add that Stephanie Fryer, Deb Dalley, Elliott Lentz, and Joan Thomas were all awarded $250 from Blue River Foundation for teacher appreciation.
Jason Redd states that this will be the last time a school board member is on any kind of hiring committee.
BOARD COMMENTS:
JoAnn Kelsay would like to thank Morristown Jazz Band and thank Mr. Howell for the food. Mrs. Kelsay would like to thank Mrs. Haehl and Mrs. Pereira for their years of service. Mrs. Kelsay states when they hired Dr. Evans he stated he was bringing his kids and that was huge. He is watching and she does trust in him.
Mark Nigh shares his Blue River Career report. Mr. Nigh would like to thank the board for allowing Jason Redd to fill in when he is unavailable. Indiana Grand Casino made a donation of culinary equipment for the new classroom, $9,400. The custodian resigned and they awarded a contract to Regal Custodial Services. The board approved selling the 1991 bus.
Jason Redd states there are four new members on the board and all of them have kids in our schools, they are trying to make a difference.
Board President Jason Redd adjourned the meeting at 9:19 P.M.
These minutes were approved: June 10, 2015
___________________________________ ________________________________ Jason Redd, President Jason Yantiss, Vice President
___________________________________ _________________________________ Frank Schonfeld, Secretary Mark Nigh
___________________________________ _________________________________ Emily Beal-Nelis JoAnn Kelsay
___________________________________ Kristi Platt
