Budget Calculator

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Yearly Budget Calculator

Starting Cash Balance:

[42]

JAN

FEB

MAR

APR

MAY

JUN

JUL

AUG

SEP

OCT

NOV

DEC

TOTAL TOTAL

Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual

Total Income

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Total Expenses

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

TO SAVINGS (0%)

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

CHARITY / GIFTS (0%)

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

HOUSING (0%)

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

UTILITIES (0%)

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

FOOD (0%)

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

TRANSPORTATION (0%)

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

HEALTH (0%)

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

DAILY LIVING (0%)

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

CHILDREN (0%)

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

OBLIGATIONS (0%)

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

BUSINESS EXPENSE (0%)

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

ENTERTAINMENT (0%)

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

SUBSCRIPTIONS (0%)

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

MISCELLANEOUS (0%)

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

NET (Income - Expenses)

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Projected End Balance

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Actual End Balance

[42]

INCOME

Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff Budget Actual Diff

Wages & Tips 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Interest Income 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Dividends 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Gifts Received 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Refunds/Reimbursements 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Fi nancial Aid 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Rental Income 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Income 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total INCOME 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

TO SAVINGS

Emergency Fund (6-12 mo) 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Emergency Spending 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Retirement Fund 0 0 0 0 0 0 0 0 0 0 0 0 0 0 College Fund 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Investments 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Taxes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Down Payment 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Home Repairs 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Car Replacement 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Car Repairs 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Furniture Replacement 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Vacation 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total TO SAVINGS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % of Income - - - -

CHARITY / GIFTS

Tithing 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Charitable Donations 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Religious Donations 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Gifts 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Christmas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Charity 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Total CHARITY / GIFTS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

% of Income - - - -

HOUSING

Mortgage/Rent 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Home/Rental Insurance 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Real Estate Taxes 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Furnishings/Appliances 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Lawn/Garden 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Maintenance/Supplies 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Improvements 0 0 0 0 0 0 0 0 0 0 0 0 0 0

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JAN

FEB

MAR

APR

MAY

JUN

JUL

AUG

SEP

OCT

NOV

DEC

TOTAL TOTAL

Other Home Expenses 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Total HOUSING 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

% of Income - - - -

UTILITIES

Electricity 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Gas/Oil 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Water/Sewer/Trash 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Phone 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cable/Satellite 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Internet 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Utilities 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total UTILITIES 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % of Income - - - -

FOOD

Groceries 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Dining / Eating Out 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Pet Food 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Other Food 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Total FOOD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

% of Income - - - -

TRANSPORTATION

Vehicle Payments 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Auto Insurance 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Fuel 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Bus/Taxi/Train Fare 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Repairs/Tires 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Registration/License 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Transportation 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total TRANSPORTATION 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % of Income - - - -

HEALTH

Health Insurance 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Disability Insurance 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Doctor/Dentist/Optometrist 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Medicine/Drugs 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Health Club Dues 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Life Insurance 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Veterinarian/Pet Care 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Other Health 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Total HEALTH 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

% of Income - - - -

DAILY LIVING

Education 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Clothing 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Personal Supplies 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Cleaning Supplies 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Laundry / Dry Cleaning 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Salon/Barber 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Other Daily Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Total DAILY LIVING 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

% of Income - - - -

CHILDREN

Clothing 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Medical 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Music Lessons 0 0 0 0 0 0 0 0 0 0 0 0 0 0 School Tuition 0 0 0 0 0 0 0 0 0 0 0 0 0 0 School Lunch 0 0 0 0 0 0 0 0 0 0 0 0 0 0 School Supplies 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Babysitting/Child Care 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Toys/Games 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total CHILDREN 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % of Income - - - -

OBLIGATIONS

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JAN

FEB

MAR

APR

MAY

JUN

JUL

AUG

SEP

OCT

NOV

DEC

TOTAL TOTAL

Other Loan 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Credit Card #1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Credit Card #2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Credit Card #3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Alimony/Child Support 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Federal Taxes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 State/Local Taxes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Legal Fees 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Obligations 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total OBLIGATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % of Income - - - -

BUSINESS EXPENSE

Deductible Expenses 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Non-Deductible Expenses 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Other Business 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Total BUSINESS EXPENSE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

% of Income - - - -

ENTERTAINMENT

Vacation/Travel 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Videos/DVDs 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Music 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Games 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Rentals 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Movies/Theater 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Concerts/Plays 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Books 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Hobbies 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Film/Photos 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sports 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Outdoor Recreation 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Toys/Gadgets 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Entertainment 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total ENTERTAINMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % of Income - - - -

SUBSCRIPTIONS

Newspaper 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Magazines 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Dues/Memberships 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Subscriptions 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total SUBSCRIPTIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % of Income - - - -

MISCELLANEOUS

Bank Fees 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Postage 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Other Miscellaneous 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Total MISCELLANEOUS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

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Instructions

© 2010 Vertex42 LLC

INTRO

STEP 1

STEP 2

STEP 3

STEP 4

Create your budget

HELP

This Budget Calculator is designed to help you both create and manage your budget on a

monthly basis, all within a single worksheet. This allows you to (1) easily add or remove

budget categories, (2) plan for irregular expenses, (3) plan based on a variable income, and

(4) make future predictions to aid in decision making.

- To aid in scrolling and viewing, I would recommend using Window > Freeze Panes.

- Values are formatted to display dollar amounts (like $25 instead of $25.12) to allow for

narrower columns. However, you can still enter more exact values, like $25.12.

- If you have good eyes, you may want to change the zoom on the worksheet to show more of

the budget at one time. 80% is a pretty good zoom value.

- In this spreadsheet, SAVING is included as an EXPENSE category, but the formatting is set

up similar to INCOME. That is because Saving MORE is usually better. You can track your

savings using a separate worksheet.

- Before Printing, you may want to hide the columns you don't need to see.

Enter your Current Balance as of Month 1. This will usually be the sum of the balances in

your spending account(s).

How to Handle Credit Cards: If you use a credit card like a debit card, and don't maintain a

balance, then your current balance would be the sum of your checking account balances

minus your current balance on your credit card(s). In other words, you'd treat your credit

card as a spending account just like you would your checking account, and each month the

charges you make to your credit card will be entered as expenses just as you would do with

bills and expenses you pay from your checking account(s).

Credit Card Debt: Payments made to pay off outstanding debt on your credit card would be

entered as an expense under the Obligations category.

Edit, Add, or Delete sub-categories as needed. I don't recommend you delete major

categories, because that will really mess things up.

Inserting Rows: When you add a sub-category, copy an existing row (so that the formulas are

copied) and make sure to insert the copied row somewhere ABOVE the last row in the group

or BELOW the first row in the group so that the formulas stretch to include the row you

added. I would recommend checking the TOTAL formulas after adding rows, to ensure that

they remain correct.

Modify the Month labels as needed (like JAN, FEB, etc. or AUG, SEP, etc.)

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STEP 5

Enter Actual Income and Expenses

STEP 6

EACH MONTH: Enter the Actual Ending Balance

- When creating your budget, you would generally want to make the NET (Income-Expenses)

equal to zero. If you have extra (a Positive NET value), then you could allocate that to

savings or paying off debt for example. If you have a negative NET, then you'll need to cut

back somewhere or earn more money.

Budget Guideline #2 - Be Specific

- If you have multiple savings goals, add a sub-category for each one. Breaking out your

expenses into specific categories will help give you a better idea of where you are spending

and therefore where you may be able to cut back. So yes, you could probably get away with a

single category for all "Entertainment", but I certainly wouldn't lump regular expenses in with

variable expenses.

- You can copy and paste cells as needed. For example, enter an average fuel cost in Jan,

and copy the value to other cells. But, only copy and paste cells if they have similar

formatting. For example, don't copy cells from the BUDGET column and paste into the

ACTUAL column. The ACTUAL column uses special conditional formatting to highlight values

that are over budget.

- Include Irregular Expenses (non-monthly large lump payments) in the months in which they

will likely occur, or use the approach of averaging the cost across each month. If you are

using the averaging approach, I strongly recommend that you use a special savings account as

a holding place for these larger expenses. That way, the balances in your spending accounts

will more closely match the balance shown in the ACTUAL column each month. For example,

if you are planning to spend $600 for Christmas, then put away $50 each month into a special

savings account, and budget $50 each month in the Christmas category.

- Enter an average monthly value for Variable Expenses (monthly expenses that change from

month to month, like groceries). To calculate an average, you can find the total for the past

3 months and divide the value by 3. For groceries, especially, it's good to use the past 3-6

months. Make sure to maintain a good cushion in your spending account to handle these

variable expenses.

**- Use FORMULAS to do basic calculations like "=245/6" to divide 245 by 6 or "=34*2" to**

multiple 34 by 2, or "=34+12+45" to add a bunch of numbers. Formulas are entered using the

"=" sign.

- Add cell comments as needed to help explain costs. Cell comments show up as little red

triangles, like the one to the left. This is one of the benefits of using a spreadsheet. For

example, enter the names of Birthdays in comments for the Gifts Given category.

- You can do this on a day-to-day, week-by-week, or monthly basis. Use formulas like

"=23+12+43" to add multiple values to a particular category. Add cell comments to explain

purchases as needed. This will be particularly helpful when you go back to review the year in

preparation for preparing your next-year's budget.

- I would recommend using software like Quicken to enter your transactions and assign

transactions to specific categories. You can set up your categories in Quicken to be like those

in this spreadsheet. Then, you can run reports in Quicken to summarize your monthly

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Just like you did with Step 1, look at your bank and credit card statements to enter your

actual ending balance. You will now need to resolve any differences between this value and

the Projected Actual End Balance, by looking to see if you made any mistakes, left out any

expenses, etc.

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