Cash jrnl

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Hello,

If you want to post cash journal entries in FBCJ then you have to create business transactions in FBCJC2. Bus.transactiona can be created under different bus.transaction types such as

R - Cash receipts/revenues E - Cash payments/expenses B - Bank deposits C - Withdrawals from bank

D - Cash receipts from /payments to customers K - Cash receipts from /payments to vendors.

In FBCJ you have to select the respective bus.transaction you created and make the postings under the tabs cash payments , cash receipts , check receipts.

Hi,

You have to check the following settings whether exists or not before posting any entries in FBCJ: Steps:

1. Create a GL A/c (Petty Cash A/c) in FS00: Important Fields to be selected: A. Under Control Data, select "Only balances in local currency" and

B. Under Create/bank/interest, select "Post automatically only" and "Relevant to cash flow"

2. Amount Limit (FI_BL_CJ_V_MAXAMOUNT):

Here give the maximum amount limit for your cash journal

3. Define Document Types for Cash Journal Documents (OBA7):

Document type for cash journal: CJ is available in the std SAP system. We need not create it. If it is not available (For example, it is not available in 4.7), we have to create it.

4. Define No Ranges for Cash Journal (CJC1):

Create document number ranges in T code CJC1 and assign the same to the document type: CJ (In step No.3)

5. Set Up Cash Journal (CJC0):

To set up a new cash journal for a company code, enter the appropriate data for the following fields: A. Company Code

B. CJ number: This is a random number for CJ identification purpose C. G/L account: Itu2019s nothing but Petty Cash A/c created in Step 1. D. Currency: Currency in which you want to run the cash journal E. Document Types: AB, KZ and DZ

6. Create, Change, Delete Business Transactions (CJC2): Business transaction types:

E (Expense): Here you can select the GL A/c for expenses (For example: Admn Exp A/c, Rent A/c, Conveyance A/c, Miscellaneous Expenses A/c etc.) R (Revenue): Here you can select Revenue GL A/cs like Sales A/c etc.

B (Cash transfer cash journal to bank): Itu2019s nothing but Cash deposited into Bank. Select Bank GL A/c here. C (Cash transfer bank to cash journal): Itu2019s nothing but Cash withdrawals from Bank. Select Bank GL.

D (Customers-incoming/outgoing payment). Since it is related to Customers (Sub ledger A/cs), we need not select any account number. We have to Customer A/c number at the time of posting the entry in FBCJ.

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K (Vendors-outgoing/incoming payment): Same rule for Customers. These are the important settings before CJ posting.

Cash Journal Posting: T Code: FBCJ Steps:

1. Select suitable Business Transaction Types i.e Cash Payments or Cash Receipts before entering any line items

2. Keep cursor under Business Transaction and press F4. You will find all the transactions which are entered in Step No. 6 above. Select suitable business transaction, give other necessary details and post the entry.

Hi Swamy,

thank u so much, this is realy valuable.

it means that Business Transactions are nothing but grouping? please correct me if i m going wrong.

now please lemme if based Cash Journal's Business Transaction, will i be able to generate a MIS/Cash Book analysis, to track the cash outflow Business Transaction wise?

Hi Merchant,

It is a business transaction Name, Which is attached to G/L Account for carrying out posting of cash payment or receipt entry directly to GL Account other then cash account. This can be configured or as well as created fro SAP Menu, while entering New Transaction.

- While Carrying out Cash journal Entry Business Transaction name will be asked not G/L Account

Hope this is clear.

Rgds Manish

This is complied for understanding of basic concepts of cash journal configuration with steps of: Creating Cash Journal (T. Code FS00)

Define Document Types for Cash Journal Document (T. Code OBA7) Define Number Range Intervals for Cash Journal Document (T Code FBCJC1) Setup Cash Journal (T Code FBCJCO)

Create Business Transactions ( T. Code FBCJC2) Cash Journal Entry ( T Code FBCJ)

Configuration For Cash Journal

Cash Journal:

IMG/FA/BANK A/C / BUS TRANS/ CASH JOURNAL

- Create GL a/c for Cash Journal – Ensure post automatically is on, so that posting can take place automatically. [ 100000 Petty Cash A/c ]

- Define doc types for Cash Journal Docs - SK [other doc types SA GL, DZ Customer Receipt, KZ Vendor Payment] [ OBA7 ]

- Define No range & interval for Cash Journal documents [ FBCJC1 ] - copy from 0001.

- Setup cash journal : [ FBCJC0 ] Give a Cash Journal Code

Various code for GL A/c’s, Customers, Vendors.

- Create, Change, Delete Business Transactions [ FBCJC2 ] : These tran types can be copied, but as they are linked to GL a/c’s, change as reqd. These can be accessed at FBCJ.

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C receipts from bank GL a/c --- B payment ot bank GL a/c --- R Sales

For vendors & Customers, GL a/c’s need not be given, as they will be different for A/P, A/R.

- Setup Print params [ FBCJC3 ]– copy from 0001, output device – LP01. - Posting - SAP/A/c/FA/GL/Doc Entry - Cash Journal Posting FBCJ

Posted by RaviRamanujam at 6:13 PM

P Cash Bank Accounting (cash Journal) FBCJ Cash journal SAP T Code FBCJ

• This “Cash journal” is a single-screen entry for making all cash receipts and payments. • Each cash journal can be assigned to one G/L account.

• Cash transactions can be saved in the cash journal and can be posted later to the general ledger. (for eg. At the end of the day) • Choose the correct “company code” and a “cash journal” code.

• Depending on what transactions you want to enter, select either the Receipts or Payments tab. • Posted entries can also be deleted, the system will pass an reversal entry automatically. • We can see the line items / balances day wise, weekly and monthly.

• We can print Cash receipt vouchers immediately on entry. • Day book / cash journal can also be printed.

Cash Receipts

1 Cash receipts from Bank

2 Cash receipt from another cash pool. ( eg. Main cash to petty cash ) 3 Cash receipt from an employee.

4 Cash receipt from a Customer 5 Cash receipt from the Supplier 6 Cash receipt against sale of scrap Cash payments

1 Cash payment to employee towards any expense reimbursement. 2 Cash payment towards travel / employee as advance

3 Cash transfer of one cash A/c to another

4 Cash withdrawal by employees against personal cheques. 5 Payment of wages at factories

6 Cash deposited in bank.

7 Cash payment towards spares & material purchase in some cases 8 Cash payment towards freight & octroi.

9 Cash payment towards establishment expenses. For Cash receipt (withdrawal from bank for petty cash) Cash withdrawal from Bank will be through a self cheque

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Vendor A/c (self) Dr To Bank A/c Cr

(On withdrawal of cash from bank with a self cheque)

• On cash receipt in the location entry will be made in cash receipts of Cash Journal – FBCJ • A “business transaction” for cash receipt will be selected on receipts tab.

• Entry will be as follows: Cash Pool A/c Dr To Vendor A/c (Self) Cr (On receipt of cash in cash pool ) For Cash receipt from Sale of Scrap

• On cash receipt, entry will be made in cash receipts of Cash Journal. – FBCJ • The invoice for sale of scrap will also be raised (covered under PDD .xxx.) • “Business transaction” for scrap sale will be selected.

Accounting entry will be. Cash Pool Dr. To Customer A/c Cr.

For Payments – expenses (other than employees)

• Depending on “business transaction” selected, enter Cost center, Profit center or WBS (projects) code is asked. • WBS element selected identifies all costs related to the Projects.

Example of journal entry generated : ODE / Project cost A/c Dr. TO Cash Pool A/c Cr.

For Employee related payments & receipts Employees are to be created as “vendors”

Employee payments covered are of the following nature :

Personal Cheque Encashment. Any kind of advance paid Reimbursement of expenses. Payment of wages (at factories only). Payment of Perks / allowances

Cash is paid against receipt of employees personal cheques. For these cheques receipt will be accounted through “incoming payments from Vendor” F-52 .

The entries will be :

Vendor Account (employee) A/c Dr To Cash Pool Cr

(Cash paid against personal Cheque)

Bank A/c Dr

To Vendor Account (employee) A/c Cr

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Cash will be paid to employees as advance against travel, Salary or festival. This payment will be booked to employee vendor account in Cash Journal (FBCJ).

Vendor Account (employee) A/c Dr To Cash Pool Cr

The cashier also need to pass a Transfer Posting entry in F-51 with a “special GL Indicator”. The Special GL indicator is used to identify various types of advances made. This posting will transfer the Debit from Employee Vendor account to advances account. Even though it is transferred from employee vendor control account, it can still be tracked with the employee vendor.

Settlement of advances can happen through :

Travel expense voucher.

Partial cash return & remaining through expense voucher. Payment return through cheque.

Deduction from salary.

The settlement of vouchers will be booked as employee vendor invoices. The travel expense settlement process will result either into “refund from” or “payment to” the employee either by cash or cheque. Cash refund “from or to employee” can be done through cash journal. Further, Advance account has to be cleared with the expenses booking voucher using session F-44

SAP T Code to be Used FBCJ : Cash Journal

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Previous Entry: Account Receivable AR Incoming Payment Process in SAP

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Next Entry: SAP Bank Reconciliation Process

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Posted in Financial Accounting

Tags: SAP BANK

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5 comments

Add your comment

1. govind agarwal September 12, 2009 at 10:18 PM Sir,

Pls send the details of cash / bank entry creat in a SAP. Govind

(6)

2. Kelemogile September 27, 2010 at 3:37 PM

• ” We can print Cash receipt vouchers immediately on entry” – what are the steps of Printing the Cash Receipt voucher ? I tried to click on the “Receipt printer icon” but nothing happened.

3. sreekanth January 21, 2011 at 10:14 AM Very good explanation

4. parag

August 29, 2011 at 11:28 AM

in fbcj i want to O/acct text beside Offsetting acct no. and order disription .s_alr_87012309 how to take park doucement.

5. narender June 3, 2012 at 12:05 PM

what is cash journal configuration and how to cash withdrawal and deposit in the bank. it must take the cheque number and bank name. please pass me in information my mail id [email protected]

Cash jrnl

Configuration For Cash Journal

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CASH JOURNAL

CASH JOURNAL

IMG/FA/BANK A/C / BUS TRANS/ CASH JOURNAL1. Create GL a/c for Cash

Journal – Ensure post automatically is on, so that posting cantake place

automatically. [ 100000 Petty Cash A/c ]

C a s h J o u r n a l

C r e a t e G / L A c c o u n t s f o r C a s h J o u r n a l

It refers to the activity at FS00. Petty cash items are entered thru Cash Journal while in some

cases, even receipt of customercheques is also allowed.SAP standard Petty Cash a/c no. is

100000Important settings

are:FSV G001 (with text, assignment)Post automatically ‘on’ Relevant to Cash Flow ‘yes’

2. Define doc types for Cash Journal Docs - SK [other doc types SA GL, DZ

CustomerReceipt, KZ Vendor Payment] [ OBA7 ]3. Define No range & interval

for Cash Journal documents [ FBCJC1 ] - copy from

0001.4. Setup cash journal : [ FBCJC0 ]a. Give a Cash Journal Codeb. Various

code for GL A/c’s, Customers, Vendors.

S e t u p C a s h J o u r n a l

Here a name (usu. Petty Cash) and code (any numeric or character) is given to the Cash

Journal w.r.t the Company Code.Though CJ code shows a pop-up button, no CJ code is

available as it is created here only. So give any code desired and save.One Cash Journal can be

maintained for one currency type. However if one want to maintain more than one currency

in thesame Cash Journal, G/L Account for Cash Journal should not have “Post Automatically

On” (

FS00

).

5. Create, Change, Delete Business Transactions [ FBCJC2 ] : These tran types

can becopied, but as they are linked to GL a/c’s, change as reqd. These can be

accessed atFBCJ.a. C receipts from bank GL a/c ---b. B payment ot bank GL

a/c ---c. R SalesFor vendors & Customers, GL a/c’s need not be given, as they

will be different forA/P, A/R.6. Setup Print params [ FBCJC3 ]– copy from

0001, output device – LP01.7. Posting SAP/A/c/FA/GL/Doc Entry

Financial Accounting Tcodes

Financial Accounting

Define Company

0X15 Define Company Company Codes

OXO2 Assign Company Code to Company

OX16 Define Business Area

OXO3 Create Chart of Accounts

OB62 Create the Account Groups

OBD4 Retain Earning Accounts

OB53 Creation Fiscal year Variant

OB29 Assign Fiscal year variant to company Code

OB37 Define Posting Periods Variant

OBBO Assign Posting period variant Company Code

OBBP Define Open and Closing Periods for Variant

OB52 Path for posting Period at user Level

S_ALR_87003642