MASTER DOCUMENT-I
A 92mm B 92mm C
Exporter 1 Invoice No. & Data 10 Exporter’s Ref. 11
8.5mm ´ 46mm 8.5mm ´ 46mm
25.5mm ´ 92mm Buyer’s Order No. & Data 8.5mm ´ 92mm 12
Other Reference(s) 13
8.5mm ´ 92mm
Consignee 2 Buyer (if other than consignee) 14
25.5mm ´ 92mm
34mm ´ 92mm
Notify 3
Country of Origin of Goods 15 Country of Final Destination 16
8.5mm ´ 40mm 8.5mm ´ 46mm
25.5mm ´ 92mm
Terms of Delivery and Payment 17
Pre-carriage by 4 Place of Receipt by Pre-carrier
8.5mm ´ 46mm 8.5mm ´ 46mm
5
Vessel/Flight No. 6 Port of Loading 7 34mm ´ 92mm
8.5mm ´ 46mm 8.5mm ´ 46mm
Port of Discharge 8 Final Destination 9
8.5mm ´ 46mm 8.5mm ´ 46mm
Marks & Nos./ Container No.
18 No. & Kind of Pkgs.
19 Description of Goods 20 Quantity 21 Rate 22 Amount 23
115mm ´ 105mm 23mm ´ 105mm 23mm ´ 105mm 23mm ´ 105mm Total 8.5mm ´ 23mm 24 73mm ´ 184mm 102mm B 105mm C 73mm
MASTER DOCUMENT-II
A 96mm B 96mm C
Exporter 1 Invoice No. & Date 11 SB No. & Date 12
8.5mm ´ 48mm
AR4/AR4A No. & Date 13 17mm ´ 48mm
25.5mm ´ 96mm
8.5mm ´ 48mm
Q/Cert No. & Date 14 Import-Export Code No. 15
8.5mm ´ 48mm
Consignee 2 17mm ´ 48mm RBI Code No.
8.5mm ´ 48mm
Export Trade Control 17 If export under: 18
25.5mm ´ 96mm
Deferred Credit [ ] Joint Ventures [ ]
Rupee Credit [ ] Others [ ] RBI’s Approval/Cir. No. & Date
51mm ´ 48mm 30mm ´ 48mm
Custom House Agent LIC No. 3
17mm ´ 96mm
Type of Shipment: 19
Pre-Carriage by 4 Place of Receipt by Pre-Carrier 5 Outright Sale [ ]
Consignment Export [ ] Others (Specify) [ ] 21mm ´ 48mm
8.5mm ´ 48mm 8.5mm ´ 48mm
Vessel/Flight No. 6 Rotation No. 7
8.5mm ´ 48mm
17mm ´ 48mm Port of Loading 8 Nature of Contract: CIF [ ] /CFR [ ] /FOB [ ] 20
8.5mm ´ 48mm Others (Specify) 8.5mm ´ 96mm [ ]
Port of Discharge 9 Country of Destination 10 Exchange Rate U/S 14 of CA 21 Currency of Invoice 22
8.5mm ´ 48mm 8.5mm ´ 48mm 8.5mm ´ 48mm 8.5mm ´ 48mm B S. NO. 23
Marks & Nos. 24 No. & Kind of Pkgs. Container Nos.
25 Statistical Code & Description of Goods 26 Quantity 27 Value FOB 28
86.mm ´ 146mm 86.5mm ´ 21mm 86.5mm ´ 25mm
Net Weight 29
8.5mm ´ 30mm
Gross Weight 30
8.5mm ´ 30mm
Total FOB Value in words 31 8.5mm ´ 192mm
Analysis of Export Value Currency Amount 32
33 FOB Value Freight 40mm ´ 120mm Insurance Rate Commission Discount Other Deductions Sl. No. 34 Export T a r i f f No. 35 Assessable Value under Sec. 14 of CA 36 DUTY Rate Amount 37 CESS Rate Amount 38 Total Duty & Cess
39 Duty payment particulars 40
9mm 12mm 30mm 10mm 24mm 10mm 24mm 27mm 45mm ´ 46mm
Total Duty/Cess Amount in words: Rupees 41
8.5mm ´ 146mm Collection Stamp 42 D 16 118mm C 95mm 102mm
Full export value OR where not ascertainable, the value which exporter expects to receive on the sale of goods.
Currency ---Amount
---PROFORMA INVOICE
Exporter Pro. KW. No. & Date Exporter’s Ref.
Buyer’s Ref. No. & Date
Consignee
Country of Origin of Goods Country of Final Destination Terms of Delivery and Payment
Carriage by: SEA OR AIR OR MULTI MODAL TRANSPORT
Place by Receipt by Pre-carrier Port of Loading
Port of Discharge Final Destination
Marks & Nos./ Container No.
No. & Kind of Pkgs. Description of Goods Quantity Rate Amount
Amount Chargeable (in words)
Total
Signature & Date Declaration:
We declae that this Proforma Invoice shows the actual price of the goods described and that all particulars are true and correct.
Please Turnover for 1 Terms and Conditions IIFT
INVOICE
Exporter Invoice No. & Date Exporter’s Ref.
Buyer’s Order No. & Date
Consignee
Country of Origin of Goods Country of Final Destination
Terms of Delivery and Payment
Pre-Carriage by Place by Receipt by Pre-carrier
Port of Loading
Port of Discharge Final Destination
Marks & Nos./ Container No.
No. & Kind of Pkgs. Description of Goods Quantity Rate Amount
Amount Chargeable (in words)
Total
Signature & Date Declaration:
We declare that this Invoice shows the actual price of the goods described and that all particulars are true and correct.
IIFT
Other Reference (s)
Buyer (if other than consignee)
Vessel/Flight No. 1 4 4 4 3 6 7 5 18 18 17 16 15 14 13 11 9 12 10 8 19 2 4
PACKING LIST
Exporter Invoice No. & Date
Buyer’s Order No. & Date
Consignee
Country of Origin of Goods Country of Final Destination
Pre-Carriage by Place of Receipt by Pre-carrier
Port of Loading
Port of Discharge Place of Delivery
Marks & Nos./ Container No.
No. & Kind of Pkgs. Description of Goods Quantity Remarks
Signature & Date
IIFT
Other Reference(s) Buyer (if other than consignee)
BILL OF LADING FOR COMBINED TRANSPORT AND PORT TO PORT SHIPMENT
ShipperConsignee (if ‘order’ state Notify Party & Address)
Pre-Carriage by Place of Receipt by Pre-carrier
Port of Loading
Port of Discharge Place of Delivery (If On-Carriage)
Marks & Nos./ Container No.
No. & Kind of pkgs. Containers Seal No.
Description of Goods
Signature & Initials as Agents only Vessel
IIFT
B/L No.
Notify Party (leave blank if stated above)
Total No. of Containers/Pkgs. (in words) ...
Movement
... Freight/Charge Indicator
Freight Payable at
Shipped on Board No. of Original Bs/L For the (name of the Shipping Line/CTO)
For the
Date Signature & Initials Date
NAME AND LOGO OF SHIPPING LINE/ COMBINED TRANSPORT OPERATOR
Gross Weight Cube(m3)
MATES RECEIPT
Pre-Carriage by Place of Receipt
Port of Loading
Port of Discharge Place of Delivery (if On-Carriage)
Marks & Nos./ Container No.
No. & Kind of Pkgs. Containers
Description of Goods Gross Weight
(Kg.)
Cube(m3)
Vessel
IIFT
M/R No.
Total No. of Containers/Packages (in words) ...
Received on board the above mentioned packages/containers in apparent good order and condition subject to all the terms and conditions of the Company’s Bill of Lading.
S/B No. & Date
Date:
NAME AND LOGO OF SHIPPING LINE Customs Ref. Voyage No. Container Status Seal No. Fumigated By
Signature & Initials of Chief Officer ...
GSP FORM A
1. Goods consigned from (Exporter’s business name, address, country)2. Goods consigned to (Consignee’s name, address, country)
Reference No.
3. Means of transport and route (as far as known)
GENERALISED SYSTEM OF PREFERENCES
CERTIFICATE OF ORIGIN
(Combined declaration and certification)
FORM A
Issued in ... (country)
4. For official use
5. Item number 6. Marks and numbers of packages
7. Number and kind of packages; description of goods 8. Origin criterion (See Notes overleaf)
9. Gross weight or
other quantity 10. Number anddate of invoices
11. Certification
It is hereby certified, on the basis of control carried out, that the declaration by the exporter is correct.
... Place and date, signature and stamp of certifying authority
12. Declaration by the exporter
The undersigned hereby declares that the above details and statements are correct; that all the goods were
produced in ... (country)
and that they comply with the origin requirements specified for those goods in the Generalised System of Preferences for goods exported to
... (importing country)
... Place and date, signature of authorised signatory
APPLICATION FOR CERTIFICATE OF ORIGIN
Pre-Carriage by Place of Receipt by Pre-carrier
Port of Loading
Port of Discharge Final Destination
Marks & Nos./ Container No.
No. & Kind of Pkgs. Description of Goods Vessel/Flight No.
Dated: Ref. No.
Signature & Date Exporter
Consignee
IIFT
Declaration by Explorer
We hereby declare that to the best of our knowledge and belief the above mentioned goods were produced/manufactured in India.
Quantity Remarks
To
The Secretary (Name and Address of the Chamber of Commerce) Dear Sir,
This is to request the favour of your issuing us Certificate of Origin (in ... ... ). In respect of the consignment particulars of which are given herewith.
Yours Sincerely,
CERTIFICATE OF ORIGIN
Pre-Carriage by Place of Receipt by Pre-carrier
Port of Loading
Port of Discharge Final Destination
Marks & Nos./ Container No.
No. & Kind of Pkgs. Description of Goods
Signature & Date Exporter Consignee IIFT Quantity Vessel/Flight No. No.
NAME AND LOGO OF
CHAMBER OF COMMERCE
Certification
It is hereby certified that the best of our knowledge and belief the above mentioned goods are of Indian origin.
STAMP OF
INTIMATION FOR INSPECTION
Exporter’s Name & Address Invoice No. & Date Exporter’s Ref.
Buyer’s Order No. & Date
Manufacturer’s Name & Address Inspection required on
Weekly Holiday Port of Loading
Probable Date of
Loading Date of Sailing/Flight
Marks & Nos./ No. & Kind of Pkgs. Description of Goods (*) Quantity FOB value
Signature & Date Vessel/Flight No.
Details of the Manufacturer’s Seal, if any
Address where consignment is to be inspected
Technical requirements including specifications/approved samples with its characteristics as stipulated in the export contract.
Other Relevant Information
Declarations: Certified that the goods mentioned above have been manufactured/processed to satisfy the conditions relating to quality control/inspection applicable to them under the ... Act and that consignment conforms to the specification
Certified that the goods have been inspected previously.
IIFT (*) Description should include grade, size and brand, if any. @ As motor car spare parts, components and accessories are covered under statutory preshipment inspection, the exporter *** To
The
(Name & Address of the Inspection Authority)
Please inspect the consignment and issue a Certificate of Inspection under the ... ... Act. A crossed cheque for Rs ... drawn on ... is enclosed as inspection fee/Please debit our Account Pass Book No ... enclosed.
Date Signature of Exporter
Certified that the goods have been offered previously for inspection vide intimation no ... dated ... and the defects as pointed out earlier have been duly rectified.
Certified that no additional technical or quality requirements other than mentioned above have been stipulated by the overseas buyer.
CERTIFICATE OF INSPECTION/IN-PROCESS QUALITY CONTROL
Exporter’s Name and Address Invoice No. & Date
Buyer’s Order No. & Date
Manufacturer’s Name & Address
Marks & Nos./ No. & Kind of Pkgs. Description of Goods (*)
Quantity Details of the Manufacturer’s Seal, if any
Details of Seal of Inspection Authority, if any
Specification Reference
FOB Value (As Declared by Exporter)
Remarks, if any
** Certification Under Inspection System
It is hereby declared that the consignment as per details given above has been inspected as require under the ... Act. It satisfies the conditions as applicable to it and is certified export worthy.
Date of Inspection ... OR **Certification Under In-Process Quality Control System
It is hereby certified, on the basis of controls carried out that the commodities as per details given herein are in accordance with the standard specifications prescribed under the ... Act.
SEAL OF THE ISSUING AUTHORITY Signature Name Designation Date
IIFT (*) Description should include grade, size and brand, if any. @ Refer to footnote on ‘Intimation for Inspection’. (**) Strike out whichever is not applicable. NAME AND LOGO
OF
THE INSPECTION AUTHORITY
MARINE INSURANCE DECLARATION
Please Issue a marine certificate/policy in duplicate/triplicate/quadruplicate, in accordance with the following particulars.
Marks & Nos./ Container No.
No. & Kind of Pkgs. Containers
Port of Loading
Port of Discharge To
TERMS OF INSURANCE LOGO
Name and Address of the Subsidiary of the General Insurance Corporation of India
Insured
From
Vessel/Flight No.
Important
Special Instructions, if any:
Declaration:
(a) We hereby declare that the insurance charges on the above shipment will be borne by us and that we are not making the payment on behalf of anyone outside India OR
(b) Although we are defraying the Insurance charges on the above shipment which should be borne by the overseas buyer of the goods, we undertake to recover the payment so made from the buyer in an approved manner.
FOR OFFICIAL USE
Accepted For The Authorised Signatory Rate Premium Marine War S.R.C.C Stamp Duty Insured Value Description of Goods
Name & Address of the Proposer
MARINE INSURANCE CERTIFICATE
From
Port of Loading Port of Discharge
Marks & Nos./ Container No.
No. & Kind of Pkgs. Containers
Description of Goods Vessel/Flight No.
Survey: In the event of loss or damage which may involve claim under this certificate, notice of loss or damage should be give to:
Claim Payable By: Insured
LOGO
Name and Address of the Subsidiary of the General Insurance Corporation of India
DUTY STAMP LOGO
Certification No. and Date
Open Cover No. and Date
CTD/BL/AWB No. and Date
Insured Value To
TERMS OF INSURANCE
This is to certify that insurance of the above mentioned goods has been effected with this company as per details specified in the Schedule herein above, subject to the terms and conditions of the relative Open Cover.
For The
Authorised Signatory
Important
SHIPMENT ADVICE
Exporter Invoice No. & Date Exporter’s Ref.
Buyer’s Order No. & Date
Consignee
Pre-Carriage by Place of Receipt by Pre-carrier
Port of Loading
Port of Discharge Final Destination
Marks & Nos./ Container No.
No. & Kind of Pkgs. Description of Goods Quantity Rate Amount
Signature & Date Vessel/Flight No.
Notify Party
Document being negotiated/sent:
Commercial Invoice [ ]
Packing List [ ]
Consular/Custom Invoice [ ]
Bill of Lading/Air Way Bill [ ]
Insurance Certificate/Policy [ ] Bill of Exchange [ ] Certificate of Origin [ ] GSP Certificate of Origin [ ] Export Certificate [ ] Inspection Certificate [ ]
Any Other Document [ ]
(Specify)
Total We have shipped the goods as per details given herein and are negotiating the above listed documents under Documentary
Credit of ... (Name & Address of Bank) OR
We are sending the above listed documents for collection through ... (Name & Address of Bank)
... * We have also despatched the following documents through ...
(Carrier) Flt. No. ... Date ...
Date
[ ] Certificate of Origin/GSP Certificate of Origin [ ] Export Certificate
[ ] Invoice [ ] Packing List
EXCHANGE CONTROL DECLARATION (GR) FORM NO.
Exporter Invoice No. & Date SB No. & Date
AR4/AR4A No. & Date
Q/Cert No. & Date Importer-Exporter Code No. Consignee
Export Trade Control If export under: Deferred Credit [ ] Joint Ventures [ ] Rupee Credit [ ] Others [ ]
RBI’s Approval/Cir. No. & Date Custom House Agent L/C. No.
Pre-Carriage by Place of Receipt Type of shipment:
By Pre-Carrier Outright sale [ ]
Consignment Export [ ]
Vessel/Flight No. Rotation No. Others [ ]
(Specify)
Port of Loading Nature of Contract:CIG [ ]/C&F [ ]/FOB [ ] Other (Specify) [ ]
Port of Discharge Country of Destination Exchange Rate U/S 14 of CA Currency of invoice
S. NO Marks & No. & Kind of Pkgs. Statistical Code & Description of Goods Quantity Value FOB
Container Nos.
Net Weight
Gross Weight
Total FOB Value in words
Analysis of Export Value Currency Amount Full export value OR where not ascertainable, the value which exporter expects to receive on the sale of goods.
FOB Value Freight Insurance Currency Commission Rate Discount Amount Other Deductions Duplicate
Is Export under L/C arrangements? Yes [ ] No [ ] For Customs
If yes, name of advising bank in India Customs Assessable value Rs.
(Rupees)
Bank through which payment is to be received
Export Value Verified
Customs Appraiser Cargo shipped in full/part
Quantity Value
Whether Payment is to be received through the Date of Shipment Customs Appraiser
ACU YES/NO
Declaration under Foreign Exchange Management Act, 1999: I/We hereby declare that I/We am/are the *SELLER/CONSIGNOR of the goods in respect of which this declaration is made and that the particulars given above are true and that a)*the value as contracted with the buyer is the same as the full export value declared overleaf/(b)*the full export value of the goods is not ascertainable at the time of export and that the value declared is that which I/We, having regard to the prevailing market-conditions, expect to receive on the sale of goods in the overseas market.
I/We undertake that I/We will deliver to the bank named herein the foreign exchange representing the full export value of the goods on or before @ ... in the manner specified in the Regulation made under the Act.
I/We further declare that I/We am/are resident in India and I/We have a place of business in India.
I/We* am/are OR am/are not in Caution List of the Reserve Bank of India. ...
Date ... (Signature of Exporter)
@ State appropriate date of delivery which must be within six months from the date of shipment, bur for exports to warehouses established outside India with the permission of the Reserve Bank, the date of delivery must be within fifteen months.
*Strike out whichever is not applicable
FOR AUTHORISED DEALER’S USE
Uniform Code Number ...
*Indicate ( ) in the box applicable Date of* (I) negotiation (ii) receipt for collection. Bill No ... Type of Bill* (i) DA [ ]/ (ii) DP [ ]/ (iii) Others [ ] ... (Specify)
Type of shipment: *(i) Firm Sale Contract [ ]/ (ii) Consignment Basis [ ]/ (iii) Others [ ] ... (Specify)
The GR Form was included in the Statement sent to the Reserve Bank with the R Return for the fortnight ending ... sent on ...
We certify and confirm that we have received the total amount of ... (Currency) (amount) as under being the proceeds of exports declared on this form.
Date of receipt Currency Credit to Nostro Account in --- Debit to NR Rupee Account of a Bank Period of R return with --- Country in --- Country which the realisation has
been reported to RBI In our name In the name of* --- Held with Held with*
--- us
---(1) (2) (3) (4) (5) (6) (7)
*(Write the name of the concerned Indian Authorised Dealer Branch.) Any other manner of receipt (Specify) ---... (Stamp & Signature of authorised dealer) Date ...
Address ... ... ...
SDF
[SEE REGULATION 3(1)]
(In duplicate)
Shipping Bill No.
Date:
Declaration under Foreign Exchange Management Act, 1999:
I/We hereby declare that I/We am/are the *Seller/Consignor of the goods in respect of which this declaration is made and that the particulars given in the
Shipping Bill No ... dated ... are true and that (a)* the value as contracted with the buyer is the same as the full export value
declared in the above shipping bill (b) * the full export value of the goods is not ascertainable at the time of export and that the value declared is that which
I/We, having regard to the prevailing market conditions, expect to receive on the same of goods in the overseas market.
I/We undertake that I/We will deliver to the bank named herein ... . The foreign exchange representing the full export value of the
goods on or before @ ... in the manner specified in the Regulations made under the Foreign Exchange Management
Act, 1999. I/We further declare that I/We am/are resident in India and I/We have a place of business in India.
I/We* am/are OR am/are not in Caution List of the Reserve Bank of India.
...
Date: ...
(Signature of Exporter)
@ State appropriate date of delivery which must be the due date for payment or within six months from the date of shipment but for exports to
warehouses established outside India with permission of the Reserve Bank, the date of delivery must be within fifteen months.
* Strike out whichever is not applicable.
2.
FOR AUTHORISED DEALER’S USE
Uniform Code Number ...
* Indicate ( ) in the box applicable
Date of
(i) Negotiation ...
(ii) Receipt for collection ...
(iii) Bill No ...
*Type of Bill
(i) DA
(ii) DP
(iii) Others
(Specify)
*Type of shipment (i) Firm Sale Contract
(ii) Consignment Basis
Others
... (Specify)
The SDF Form was included in the Statement sent to Reserve Bank with the R Return for the fortnight ending ... sent on
We certify and confirm that we have received the total amount of ... as under being the proceeds of exports declared on this form.
(Currency amount)
Date of receipt Currency Credit to Nostro Account in --- Debit to NR Rupee Account of a Bank Period of R return with --- (Country) in --- (Country) which the realisation has
been reported to RBI In our name In the name of* --- Held with Held with*
--- us
---(1) (2) (3) (4) (5) (6) (7)
FORM : PP
EXCHANGE CONTROL
(EXPORTERS DECLARATION)
ORIGINAL
Form Number:
(Please see ‘Notes to Exporters’ overleaf)
1. (a) Name of the Post Office ---(b) Number and date of Parcel Receipt
---2. Exporter’s Name --- (for RBI
3. Importer/Exporter Code No. --- use)
4. Buyer’s Consignee’s Name and address --- ---5. Country of destination
---6. Nature of contract*(i) CIF/ (ii)C&F/ (iii) FOB/ (iv) Others Specify): ---7. Date of despatch ---8. Type of shipment*(i) Outright Sale/ (ii) Consignment
export/ (iii) Others (Specify) ---9. Description of goods:
---10. Quantity of goods: Unit --- Quantity ---11. Currency of Invoice
---[ Tonne/Kilogram/Litre/Cubic Metre/ Sq. Metre/Metre/Number/Others (Specify)]
@ Where the full export 12. Analysis of export value:
value is not ascertainable, Particulars Currency Amount
value expected on sale of
goods in the overseas @ Full Export value
market may be shown
No application permission F.O.B. Value for remittance/deduction
from the declared value on Freight account of agency
commission and/or Insurance
discount will be
entertained by the Discount (Rate…)
Reserve Bank or
authorised dealer unless Agency Commission
these have been declared (Rate…)
on this form
(For Customs Use) 13. Customs Assessable Value
Export Value verified (Rupees) ...
advising bank in India ---16. State if the payment is to be received through the Asian
Clearing Union: *Yes/No
---17. Name & address of bank through whom payment is to be received
---I/We hereby declare that ---I/We am/are the *Seller/Consignor of the goods in respect of which the declaration is made and that the particulars given above are true and that *(a) the export value as contracted with the buyer is the same as the full export value declared above /*(b) the full export value of goods is not ascertainable at the time of export and that the value declared is that which I/We, having regard to the prevailing market conditions, expect to receive on the sale of goods in the overseas market.
I/We undertake that I/We will deliver to the bank named above the foreign exchange representing the full export value of the goods on or before ... in the manner specified in the Regulations made under the Foreign Exchange Management Act, 1999. I/We further declare that I/We am/ are resident in India and I/We have a place of business in India.
I/We* am/are not in the Caution List of the Reserve Bank of India.
State approximate date of delivery which must be within six months from the date of shipment. * Strike out whichever is not applicable.
(For A.D.’s use)
(Signature of Exporter) Date:
Stamp & Signature of Authorised dealer Address
Date
---Bank’s Uniform Code No
---Notes to Exporters
1. This form should not be pasted on the Parcel.
2. The PP form procedure applies to postal exports to all territories outside India excluding Nepal and Bhutan. The PP form should be completed in duplicate in all cases.
3. The Original should be submitted by the exporter to the Post Office after having it countersigned by an authorised dealer in foreign exchange. The Post Office through which the goods have been despatched will forward the Original to the nearest office of Reserve Bank of India.
4. All documents relating to export of goods from India must be passed through the medium of an authorised dealer in foreign exchange in India within 21 days of the date of shipment of the goods.
5. The amount representing the full export value of goods must be realised within six months from the date of shipment.
Note: Government of India/Indian financial institutions may conclude from time to time Special Trade Agreements with other countries providing for settlement of certain payments from the countries in a specified manner or for exports to be financed from Government to Government Credits. Reserve Bank will advise authorised dealers of such arrangements by issue of circulars. Methods of payment specified in the individual arrangements will have to be followed in such cases.
(For declaration of Software Exports through data-communication links
and receipt of Royalty on the Software Packages/Products exported)
FORM NO: AB
ORIGINAL
1. Name and address of the exporter
2. STPI Centre within whose
jurisdiction the unit is situated
3. Import-Export Code Number
4. Category of exporter
: STP/EHTP/EPZ/SEZ/100% EOU/DTA unit
5. Buyer’s name and address including
country and their relationship with
exporting unit (if any)
6. Date and Number of Invoice
7. (a) Whether export contract/purchase
order already registered with STPI.
(If ‘No’, please attach copy of the
contract/purchase order)
(b) Does contract stipulate payment
of royalty
SECTION-A
(For exports through data communication link)
8. Name of authorised datacom
STPI/VSNL/DOT/Internet/Others
service provider
(Please specify)
9. Type of software exported (Please mark ‘4’ on the appropriate box on the left side)
(a) Computer Software
RBI Code
Date Entry jobs and Conversion
9 0 6
Software Date Processing
Software Development
9 0 7
Software Product, Packages
9 0 8
Others (Please specify)
9 0 9
(b) Other Software
Video/TV Software
9 1 0
Others (Please specify)
9 1 1
10. Analysis of Export Value
Currency
Amount
(a) Full export value of which:–
(i) Net value of exports without transmission
charges
(ii) Transmission charges included in invoice
(b) Transmission charges (if payable separately by
the overseas client)
(c) Deduct: Agency commission, at the
rate of ... %
(d) Any other deductions as permitted by RBI
(Please specify)
(e) Amount to be realised [(a + b) – (c + d)]
EXCHANGE CONTROL
SOFTWARE EXPORT DECLARATION (SOFTEX) FORM
Yes
No
Authorised Dealer
(b) Authorised Dealer Code No.
(b) Bank Guarantee
(a) Name and address of ____________________________
Authorised Dealer
(b) Authorised Dealer Code No. _____________________
(c) Any other arrangement
(a) Name and address of ____________________________
e.g. advance payment, etc.
Authorised Dealer
including transfer/remittance
(b) Authorised Dealer Code No. _____________________
to bank account maintained
overseas (Please specify)
SECTION-B
(For receipt of Royalty on Software Packages/Products exported)
12. Details of Software Packages(s)/Products(s) exported
(a) Date of export
___________________________________________________
(b) GR/SDF/PP/SOFTEX Form No. on
___________________________________________________
which exports were declared
(c) Royalty agreement details
%age and amount of royalty
___________________________________________________
Period or royalty agreement
(Enclose copy of Royalty agreement,
___________________________________________________
if not already registered)
13. How royalty value will be realised
(as defined in Royalty agreement)
___________________________________________________
14. Calculation of royalty amount
(Enclose copy of communication
___________________________________________________
from the foreign customer)
15. Name and address of designated Authorised
___________________________________________________
Dealer in India through whom payment has
I/We hereby declare that I/We am/are the seller of the software in respect of which this declaration is made and that the particulars given above are true
and that the value to be received from the buyer represents the export value contracted and declared above. I/We also declare that the software has been
developed and exported by using authorised and legitimate datacom links.
I/We undertake that I/We will deliver to the bank named above the foreign exchange representing the full value of the software exported as above on or
before ... (i.e. within six months from the date of invoice/date of last invoice raised during a month), in the manner specified in the
Regulations made under the Foreign Exchange Management Act, 1999.
Place:
Signature of the Exporter
Stamp
Name: _______________________________
Date:
Designation: __________________________
Enclosure:
(1) Copy of Export Contract [7(a)]
(2) Copy of Royalty Agreement [12(c)]
(3) Copy of communication from foreign customer [14]
Space for use of the competent authority (i.e. STPI/EPZ/SEZ) on behalf of
Ministry of Information Technology
Certified that the software described above was actually transmitted and the export/royalty value declared by the exporter has been found to be in order and
accepted by us.
Place:
Date:
(Signature of Designated Official of STPI/EPZ/SEZ
on behalf of Ministry of Information Technology)
Stamp
Name: _______________________________________________
SHIPPING BILL FOR EXPORT OF DUTIABLE GOODS
Duplicate
Exporter Invoice No. & Date SB No. & Date
AR4/AR4A No. & Date
Q/Cert No. & Date Import-Export Code No.
Consignee RBI Code No.
Export Trade Control If export under:
Deferred Credit [ ] Joint Ventures [ ] Rupee Credit ... [ ] Others ... [ ] RBI’s Approval/Cir. No. & Date
Custom House LIC No.
Agent
Pre-Carriage by Place of Receipt by pre-Carrier
Type of shipment: Outright Sale [ ] Consignment Export [ ] Others (Specify) [ ] Vessel/Flight No. Rotation No.
Port of Loading Nature of contract: CIF [ ]/CFR [ ]/FOB [ ]
Others (Specify) [ ]
Port of Discharge Country of Destination
Exchange Rate U/S 14 of CA Currency of Invoice S.
No.
Marks & Nos. No. & Kind of Pkgs. Container Nos.
Statistical Code & Description of Goods
Quantity Value FOB
Net Weight Gross Weight
Total FOB Valus in words
Analysis of Export Value Currency Amount Full export value OR where not ascertainable, the value which
exporter expects to receive on the sale of goods. FOB Value Freight Insurance Commission Discount Other Deductions Rate Currency ---Amount ---Sl. No. Export Traiff No. Assessable Value unde Sec. 14 DUTY Rate Amount CESS Rate Amount Total Duty & Cess Duty payment particulrs
Total Duty/Cess Amount in words: Rupees Collection
Stamp
Declaration:
I/We declare that all particulars given herein are true and correct. I/We also attach the declaration(s) under clause No.(s) ---Public Notice No --- dated
Duplicate DOCUMENTS SUBMITTED 1. Invoice [ ] 2. Packing List [ ] 3. GR Form [ ] 4. AR-4/AR-4A Form [ ] 5. ETC Licence [ ] 6. Indent [ ] 7. Acceptance of Contract [ ] 8. Letter of Credit [ ] 9. QC Certificate [ ]
10. Port Trust Document [ ]
11. Any other (Specify) [ ]
‘LET EXPORT’ ‘ALLOWED FOR SHIPMENT’
Signature Signature
Vessel’s name may be altered after check with original Fee Rs.
Entry for
Fresh one may be granted to ... for the portion shutout or not shipped
Received
Handed over to C.W.A./Party Asstt. Commissioner Cashier
Contents Received on Board Date of Shipment
Date Master of Vessel Customs Officer
SHIPPING BILL FOR EXPORT OF DUTY FREE GOODS
Duplicate
Exporter Invoice No. & Date SB No. & Date
AR4/AR4A No. & Date
Q/Cert No. & Date Import-Export Code No.
Consignee RBI Code No.
Export Trade Control If export under:
Deferred Credit [ ] Joint Ventures [ ] Rupee Credit ... [ ] Others ... [ ] RBI’s Approval/Cir. No. & Date
Custom House LIC No.
Agent
Pre-Carriage by Place of Receipt by Pre-Carrier
Type of shipment: Outright Sale [ ] Consignment Export [ ] Others (Specify) [ ] Vessel/Flight No. Rotation No.
Port of Loading Nature of Contract: CIF [ ]/CFR [ ]/FOB [ ]
Others (Specify) [ ]
Port of Discharge Country of Destination
Exchange Rate U/S 14 of CA Currency of Invoice
S. No.
Marks & Nos. No. & Kind of Pkgs. Container Nos.
Statistical Code & Description of Goods
Quantity Value FOB
Net Weight Gross Weight
Total FOB Valus in words
Analysis of Export Value Currency Amount Full export value OR where not ascertainable, the value which
exporter expects to receive on the sale of goods. FOB Value Freight Insurance Commission Discount Other Deductions Rate Currency ---Amount ---Declaration:
I/We declare that all particulars given herein are true and correct. I/We also attach the declaration(s) under clause No.(s) ...
Duplicate DOCUMENTS SUBMITTED 1. Invoice [ ] 2. Packing List [ ] 3. GR Form [ ] 4. AR-4/AR-4A Form [ ] 5. ETC Licence [ ] 6. Indent [ ] 7. Acceptance of Contract [ ] 8. Letter of Credit [ ] 9. QC Certificate [ ]
10. Port Trust Document [ ]
11. Any other (Specify) [ ]
‘LET EXPORT’ ‘ALLOWED FOR SHIPMENT’
Signature Signature
Vessel’s name may be altered after check with original Fee Rs.
Entry for
Fresh one may be granted to ---for the portion shutout or not shipped
Received
Handed over to C.W.A./Party Asstt. Commissioner Cashier
Contents Received on Board Date of Shipment
Date Master of Vessel Customs Officer
BILL OF EXPORT OF GOODS UNDER CLAIM FOR DUTY DRAWBACK
Duplicate
Exporter Invoice No. & Date BE No. & Date
AR4/AR4A No. & Date
Q/Cert No. & Date Import-Export Code No.
Consignee RBI Code No.
Export Trade Control If export under:
Deferred Credit [ ] Joint Ventures [ ] Rupee Credit [ ]
Others [ ]
RBI’s Approval/Cir. No. & Date
Custom House LIC No.
Agent
Lorry No./Goods Train & Wagon No.
Originating From Type of shipment: Outright Sale [ ] Consignment Export [ ] Others (Specify) [ ] Land Cus. Station
Nature of Contract: CIF [ ]/CFR [ ]/FOB [ ]
Others (Specify) [ ]
Place of Delivery
Country of Destination
Exchange Rate U/S 14 of CA Currency of Invoice
S. No.
Marks & Nos. No. & Kind of Pkgs. Container Nos.
Statistical Code & Description of Goods
Quantity Value FOB
Net Weight Gross Weight
Total FOB Value in words
Analysis of Export Value Currency Amount Full export value OR where not ascertainable, the value which
exporter expects to receive on the sale of goods. FOB Value Freight Insurance Commission Discount Other Deductions Rate Currency ---Amount ---Sl. No. Export Traiff No. Assessable Value unde Sec. 14 DUTY Rate Amount CESS Rate Amount Total Duty & Cess Duty payment particulrs
Total Duty/Cess Amount in words: Rupees
Collection stamp
Declaration:
I/We declare that all particulars given herein are true and correct. I/We also attach the declaration(s) under clause No.(s)
DOCUMENTS SUBMITTED 1. Invoice [ ] 2. Packing List [ ] 3. GR Form [ ] 4. AR-4/AR-4A Form [ ] 5. ETC Licence [ ] 6. Indent [ ] 7. Acceptance of Contract [ ] 8. Letter of Credit [ ] 9. QC Certificate [ ]
10. Any other (Specify) [ ]
‘LET EXPORT’ ‘ALLOWED FOR SHIPMENT’
Signature of Officer of Customs Signature of Officer of Customs
Carrier’s Name & Lorry No./Goods Train & Wagon No. may be altered after check with original Fee Rs. Entry for
Fresh one may be granted to ---for the portion shutout or not shipped
Received
Handed over to C.W.A./Party Signature of Asstt. Commissioner Cashier
Contents Received on Board Date of Shipment
Date For Carrier Signature of Officer of Customs
Examination Order and Report
I/We claim drawback of Rs ... under Sec. 74/75 of Customs Act 1962 and Customs and Central Excise Duty Drawback Rules, 1971. I/We certify that the export goods are new/used for ...
I/We certify that I/We have complied with the conditions laid down in the said Rules 1971 and the conditions subject to which Drawback Rates are applicable.
1. Name and Address of Bank ... ... ... 2. Account No. ... 3. DBK Ledger No. ... Item No. in B/E
S. No. & Sub S. No. of DBK Schedule Qty/Wt. on which DBK Claimed Value on which DBK claimed Rates of DBK Excise Customs Amount of DBK
Total Amount in words Rupees ...
... Signature of Exporter/CHA
International Marketing
© Oxford University Press 2005
Bill of Entry for Home Consumption [Refer Bill of Entry Regulations, 1976 ] Licence No.
Port Code S = Sea Prior Entry Stamp Import Dept. S. No. and Date Customs House Importer Code Importer’s Name
A = Air Agent Code and Address
L = Land
Vessels Name Rotation No. and Line Port of Country of Origin Country of Consignment Bill of Lading
Date Number Shipment and Code (if different) and Code Date
PACKAGES QUANTITY GOODS CUSTOMS DUTY ADDITIONAL DUTY
No. and Marks and Serial Unit Weight/ Description Customs Nature of Assessable Rate Basic Amount C.E.T. Value for Rate Basic Amount Total Duty
Description Number No. Code Volume Tariff duty Code Value Basic Item purpose of Basic Column 11
Number R.I.T.C. No. heading Under Auxiliary Section 3 Auxiliary + Column
etc. (Give details Section 14 Auxiliary Exemption Customs Auxiliary 15
of each Exemption Customs Notification Tariff Act,
class Notification Act, 1962 No. and 1975
separately) No. and year (Column 9
year + Column
11)
(Rs) (Rs) (Rs) (Rs) (Rs) (Rs) (Rs.)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16)
Gross Weight Total Number of Packages (IN WORDS) ... Total Amount of Duty (in Words)
Import Clerk Rupees ... Total
Currency) Commission Rupees) Rupees) FOB/C&F/ C&I/CIF 1 2 3 4 5 Total
T.C. Licence or C.C.P. No. and Date/ To be warehoused within Bond registered under Part and S. No./O.G.L. No. Exemption ... days from the No. ... of ... No. and value debited to Licence/C.C.P. beginning of the operation (Date)
(In case of Letter of Authority, Name of actual removal from Supdt. Bond—
of person to whom issued, No. and docks Bond Clerk
Date)
... ...
Licence(s) Registered Licence(s) Audited Date of Deposit of Goods
in the warehouse
by this Bill of Entry in the ... warehouse being public/private warehouse appointed/Licensed under the Customs Act, 1962.
2. I/We declare that the contents of this Bill of Entry for goods imported against Bill of Lading No. ... dated ... are in accordance with the Invoice No. ... dated ... and other documents presented herewith. 3. I/We declare that I/We have not received any other document or information showing a different price, value, quantity or description of the said goods and that if at any time hereafter I/we receive any documents from the importer showing a different state of facts, I/we will immediately make the same known to the Commissioner of Customs. N.B.—Where a declaration in this form is made by the
Custom House Agent, a declaration in the prescribed form shall be furnished by the importers of the goods covered by this Bill of Entry. [Assistant Commissioner of Preventive Customs] ... 19 ... Signature of the Custom
Bond Department Officer House Agent