Date 03/12/2010. Date 10/12/2010. Date 20/12/2010. Date 14/01/2011. Date 02/12/2010. Date 02/12/2010

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DELEGATED POWERS REPORT NO.

SUBJECT: Purchase of a new content management system Control sheet

All of the following actions MUST be completed at each stage of the process and the signed and dated report MUST be passed to Democratic Service for publishing

All reports

Name of DSO Nick Musgrove 1. Democratic Services receive draft report

Date 03/12/2010 Name of DSO Nick Musgrove

Democratic Services cleared draft report as being constitutionally appropriate

Date 10/12/2010 Name of Fin. officer John Hooton

2. Finance clearance obtained (report author to complete)

Date 20/12/2010 Name of Res. officer Martyn Carter

3. Staff and other resources issues clearance obtained (report author to complete)

Date 02/12/2010 Name of TU rep. N/A

4. Trade Union response received (Staffing

issues only) Date

Name of Legal officer Sheila Saunders 5. Legal clearance obtained from (report author to

complete)

Date 14/01/2011 Name of P&P officer Andrew Nathan

6. Policy & Partnerships clearance obtained

(report author to complete)

Date 02/12/2010 Name of officer Julie Pal

7. Equalities & Diversity clearance obtained

(report author to complete)

Date 02/12/2010

Name Craig Cooper

8. The above process has been checked and verified by Director, Head of Service or Deputy

(report author to complete) Date 14/01/2011

Name of DSO Nick Musgrove 9. Signed & dated report, scanned or hard copy

received by Democratic Services for publishing

Date 17/1/11 Name of DSO Nick Musgrove

10. Report published by Dem Services to website

Date 21/1/11 Officer reports:

Name of DSO

Nick Musgrove 11. Head of Service informed report is published

and can be implemented.

Date 21/1/11

Cabinet Member reports:

12. Expiry of call-in period Date

Name of DSO

Date 13. Report circulated for call-in purposes to COSC

members & copied to Cabinet & Head of Service

Date

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ACTION TAKEN UNDER DELEGATED POWERS BY OFFICER

(EXECUTIVE FUNCTION)

Subject

Purchase of a Content Management

System for Barnet Council

Officer taking decision

Director of Commercial Services

Date of decision

14 January 2011

Summary This report records the decision, taken under delegated powers, for the Council to proceed with purchasing a content management system from Jadu.

Officer Contributors Ben Goodson, Web Manager Status (public or exempt) Public

Wards affected All

Enclosures Appendix A

Reason for exemption from call-in (if appropriate)

N/A

Contact for further information: Ben Goodson 0208 359 7559

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1.0 RELEVANT PREVIOUS DECISIONS

1.1. Cabinet 21 October 2009 – Decision item 8 – Implementation of Future Shape programme

2.0 CORPORATE PRIORITIES AND POLICY CONSIDERATIONS

2.1. In October 2009, Barnet council set out its transformational agenda called Future Shape to help address future challenges such as significant reductions in public sector budgets, declining resident satisfaction with existing services, increasing citizen expectations. This programme, now known as “One Barnet” signalled the importance of the web for achieving these ambitions.

2.2. The One Barnet Programme has moved into a phase where it is concurrently overseeing the transformation of the Council’s delivery of public services and analysing how the Council with it’s partners might need to change in order to

provide better services for the residents of Barnet albeit with less money (as set out in the latest Comprehensive Spending Review).

2.3. The council is now looking to purchase a content management system to replace the current one used with www.barnet.gov.uk, enhance the microsite used by democratic services and improve the current platform which supports the council’s e-forms. This will help to deliver a better, more cost effective and engaging service. 2.4. This new system has the advantage of supporting the Corporate Plan 2010-13

priority to offer “better services with less money”, but it will have the added

advantage of supporting the One-Barnet principle of developing a new relationship with citizens to enable them to increasingly share responsibility for future public service challenges.

2.5. It is also anticipated that the new content management system will support the development of the One-Barnet Business Plan and the implementation of fully-integrated place-based budgets by 2013-14.

3.0 RISK MANAGEMENT ISSUES

3.1. I have considered whether the issues involved are likely to raise significant levels of public concern. I consider that they do not. There is inherent risk in the Council funding apparently non-essential projects though I consider these initial concerns to be manageable and will ultimately, once the benefits of the project are realised, diminish.

4.0 EQUALITIES AND DIVERSITY ISSUES

4.1. This new content management system is expected to support the council in meeting its statutory obligations as set out in the Equality Act 2010.

4.2. It is anticipated that the new content management system will improve both the transparency and accessibility of the various sites listed earlier which will further support the council’s ambition to enable vulnerable citizens greater choice and

independence.

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5.0 USE OF RESOURCES IMPLICATIONS

5.1. Finance

This new contract is expected to cost £130,000 from within current in-year budgets. The work is expected to be completed by April 2011.

5.2. Procurement

Six tenders were received in total. Company B - Jadu was selected in accordance with the council’s procurement process.

5.3. Value for Money

At present the council has three different pieces of technology delivering three separate web sites. Purchasing this content management system offers the council an opportunity to consolidate and rationalise the current approach. It is believed that the council will save on significant costs including hardware investment whilst at the same time delivering a more integrated service which will improve residents’ current website experiences.

5.4. Staffing

Maintenance and implementation of the system is the responsibility of a member of staff located within the Information Systems service.

6.0 LEGAL ISSUES

A contract will need to be completed and executed, on behalf of the Council and Jadu, recording the agreement reached between the parties.

7.0 CONSTITUTIONAL POWERS

7.1 Constitution Part 3 – Responsibility for Functions -6.1 – General Powers – Chief Officers can take decisions without consultation with the Cabinet Member

concerned where it is a decision authorised to be taken under the Contract Procedure Rules.

7.2 Contract Procedure Rules – Paragraph 5.5 – Authorisation and Acceptance Thresholds

8.0 BACKGROUND INFORMATION

Company Value Tender

Scoring

A £122,965. 66.00%

B £67,899 83.60%

C £87,500 + VAT 66.00%

D £71,250 77.40%

E Between £61,578 - £85,206 60.00%

F £59,200 75.40%

9.0 LIST OF BACKGROUND PAPERS

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10.0 OFFICER’S DECISION

I authorise the following action

10.1. That Jadu are appointed as a partner to the Council

10.2. That the council enter into a contract, with Jadu – for a contract sum no greater than £130,000 – for the provision, by Jadu, of a content management system to the council.

Signed Signed by Craig Cooper

Director of Commercial Services Date 17/1/11

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