September 1, 2010
The Greenlee County Board of Supervisors met on this date in regular session in the Board Meeting Room, 2nd floor Courthouse Annex, Clifton, Arizona with the following members present: Hector Ruedas, Chairman; David Gomez, Member; and Richard Lunt, Member. Also present were Deborah K. Gale, County Administrator, and Yvonne Pearson, Clerk of the Board.
Chairman Ruedas called the meeting to order at 10:00 a.m. Supervisor Lunt led those present in the Pledge of Allegiance.
Sean Wendam, responded to the Call to the Public introducing himself as the new Regional Manager of County Development with Freport-McMoRan Copper and Gold for the Southeastern Arizona area.
Ms. Gale also responded to the Call to the Public regarding the President=s announcement of the end of U.S. combat in the Iraq War and asked that everyone keep in their prayers the soldiers who lost their lives in the war. Supervisor Ruedas echoed the sentiment and stated that we need to remember that the freedom we have and enjoy is because of soldiers who serve our country with pride and he did and has never regretted doing so. Soldiers need to be thanked more often.
The Board of Supervisors convened as Board of Directors of the Greenlee County Public Health Services District.
Mr. Steve Rutherford, Health & County Services Director, request approval to fill two (2) vacant Housekeeper Positions in the Health Department stating that the funding for the positions is grant dependent. Ms. Gale requested approval to fill the positions from the certified applicant list that was recently advertised. Upon motion by Supervisor Gomez, seconded by Supervisor Lunt, and carried unanimously, the Board approved the request as presented.
Upon motion by Supervisor Gomez, seconded by Supervisor Lunt, and carried unanimously, the Board approved the Payroll Change Notices of: G. Laws, Full Time Housekeeper and M. Monjaras, Full Time Housekeeper.
Upon motion by Supervisor Lunt, seconded by Supervisor Gomez, and carried unanimously, the Board approved the Public Health Services District Consent Agenda as follows:
1. Clerk of the Board: Approval of Public Health Services District expense warrants in excess of $1,000
Jimenez, Full Time Clerk II
3. Health & County Services Director: Approval of Arizona Department of Health Services Intergovernmental Agreement for Tobacco Education and Prevention Services Amendment 1
4. Health & County Services Director: Approval of Southeastern Arizona Community Unique Services (SEACUS) Memorandum of Understanding for use of the Clifton Senior Center for evening cooking classes
The Board of Supervisors convened as the Board of Directors of the Greenlee County Flood Control District and upon motion by Supervisor Gomez, seconded by Supervisor Lunt, and carried unanimously, the Board approved the Flood Control District Consent Agenda as follows:
1. County Engineer: Approval of Joint Funding Agreement with the US Geological Survey (USGS) Department for placement of USGS Gauge on the Blue River and for participation in Streamstats Program and authorize County Engineer to sign the agreement
This being the date set for the canvass of the 2010 Primary Election held Tuesday, August 24, 2010, the Board of Supervisors proceeded to canvass the returns as presented. Upon motion by Supervisor Lunt, seconded by Supervisor Gomez, and carried unanimously, the following candidates by virtue of having received the highest number of votes cast were officially declared to be nominees for their respective parties for the county office for the General Election to be held on November 2, 2010. The canvass, in it=s entirety, will be included in the minutes at the end of this days proceedings.
OFFICE NOMINEE FOR NOMINEE FOR
DEMOCRATIC PARTY REPUBLICAN PARTY Clerk of the Superior
Court Pollock, Pamela None
Judge of the Superior
Court None Day, Channen
Justice of the Peace,
District 1 Nabor, Grace None
Justice of the Peace,
District 2 None Basteen, John K.
Constable, District 1 Castaneda, Nick None Constable, District 2 Sexton, Malyn None
Ms. Yvonne Pearson, Clerk of the Board/Elections Director, requested approval of professional services for maintenance and repairs of all Optical Scan Voting Units in an amount not to exceed $10,000.00 to be paid with budgeted Help America Vote Act (HAVA)
Block Grant funds. Ms. Pearson explained that several of the voting units are in need of repair and maintenance before the General Election. Upon motion by Supervisor Gomez, seconded by Supervisor Lunt, and carried unanimously, the Board approved the request pending approval of the County Attorney of the contract.
Ms. Pearson along with Ms. Gale explained issues of storage and maintenance of election supplies and equipment. Currently election supplies are stored in three different locations from the Airport to Clifton making it extremely difficult to pull elections together and maintain inventory of supplies. Election voting equipment is stored in two secure locations within the Courthouse making it necessary to continuously move the equipment in order to test and program. Ms. Gale requested approval to move forward to put together a proposal for an Election Processing and Storage Building which will include a possible site and cost estimate and will also include office space for Animal Control personnel. The Board directed Ms. Gale to put a proposal together.
Ms. Pearson recommended the cancellation of the following Greenlee County School Governing Board Elections pursuant to Arizona Revised Statutes '15-424(D) due to the fact that there were no more than the number to be elected who submitted required documentation to become school board candidates:
$ Blue Elementary School District $ Clifton Unified School District $ Eagle Elementary School District $ Morenci Unified School District
Upon motion by Supervisor Lunt, seconded by Supervisor Gomez, and carried unanimously, the Board cancelled the elections as presented. The candidates in each of these school districts will be appointed and deemed elected by the Board of Supervisors at a later meeting.
Mr. Philip Ronnerud, County Engineer, briefed the Board that a fixed wing air ambulance company has expressed interest in having a station at the airport. He stated that Greenlee County would need to consider whether a county owned building would be more beneficial than having the company install a building. Ms. Gale stated that an analysis has been conducted which concludes that fixed wing ambulance transport costs are considerably less than helicopter transport costs. Additionally, weather is not as much an issue for fixed wing as it is for helicopters. The Board directed Ms. Gale to go forward and gather further information regarding the fixed wing air ambulance station at the airport to include the installation of a county owned building to be leased to the fixed wing air ambulance company.
Ms. Gale reported the following:
$ That if two referendums that are on the 2010 General Election ballot fail, the State budget will have a $650 million deficit and will be looking to sweeping further funds from counties to balance their budget. The two referendums
were put into place by voters previously and the State is asking voters to allow the state to sweep those funds in order to balance their budget. $ That the Town of Clifton has increase Animal Control Services fees and
Greenlee County will be looking at statistics and review current county fees. $ The County Supervisors Association Legislative Summit will be hosted by Greenlee and Graham County. Ms. Gale will be attending a meeting to address logistics and to put a program together.
$ The southbound Cold Creek Bridge on Highway 191 near Three Way has been closed due to structure failure and will be replaced.
$ Arizona Department of Transportation will begin the San Francisco Bridge and Ward Canyon Bridge projects in Clifton on September 7th. It is estimated to be a 200 day project.
$ Greenlee County will have a booth at the Greenlee County Fair which begins September 16th and runs through September 19th.
Ms. Gale requested approval to apply for the Governor=s Public Safety Stabilization Program Funds. She stated that the funds are ARRA money that has been made available by the Governor=s Office for Public Safety and can be used for some personnel overtime costs and equipment. The grant is competitive and is not guaranteed. Upon motion by Supervisor Gomez, seconded by Supervisor Lunt, and carried unanimously, the Board approved the request with the funding to be used to relieve General Funds budget. The Calendar of Events was reviewed. The Board of Supervisors meeting scheduled for September 21st was scheduled to begin at 9:00 a.m. to include a Work Session on Greenlee County Roads.
Ms. Gale requested approval to fill the Finance Officer Position in the Board of Supervisors Office which was approved in the fiscal year 2010/2011 budget. Upon motion by Supervisor Lunt, seconded by Supervisor Gomez, and carried unanimously, the Board approved the request as presented.
Upon motion by Supervisor Lunt, seconded by Supervisor Gomez, and carried unanimously, the Board approved the Consent Agenda as follows:
A. Clerk of the Board: Approval of minutes to previous meetings: 08/03/10; 08/16/10
B. Clerk of the Board: Approval of expense warrants in excess of $1,000 C. Chief Probation Officer: Approval of Payroll Change Notice - J. Galusky,
Deputy Probation Officer (change in funding source)
D. County Attorney: Appointment of Deputy for Michael W. McCarthy, Chief Deputy County Attorney and Donielle I. Wright, Deputy County Attorney E. Clerk of the Board: Approval of Premier Election Solutions, Inc. Rental
Agreement for rental of three (3) Optical Scan Voting Units in an amount not to exceed $1,783.62 to be paid with Election Funds
F. Clerk of the Board: Approval of Help America Vote Act (HAVA) Memorandum of Understanding Amendment #2 with the Arizona Secretary of State to extend the expiration date from the end of federal fiscal year 2010 to the end of fiscal year 2016
G. Clerk of the Board: Approval of Fiscal Year 2010/2011 Cooperative Extension Appropriation of County Funds Agreement in an amount not to exceed $22,307.00 with budgeted General Funds
H. Public Works Manager: Approval to purchase used light poles and lights to be used at the Loma Linda Park and County Fairgrounds in an amount not to exceed $2,000.00 with budgeted Parks & Recreation Funds
Supervisor Lunt reported that he attended the Four Forest Initiative Meeting (4FRI) last week where forest treatment areas were toured. He stated that industry needs to be involved which will benefit the economy and create healthy forests.
Supervisor Gomez reported that he attended the Arizona COG Directors Association meeting. He stated that there were three presentations regarding infrastructure with a focus on transportation and creating regional transportation partnerships.
There being no further business to come before the Board of Supervisors, the meeting was adjourned at 11:40 a.m.
The following listed expense claims against the County in excess of $1,000 to one vendor were reviewed and approved for payment:
ADVANCED AIR SYSTEMS $2,112.51; ARIZ SUPREME COURT $3,262.99; AZ SUPREME COURT $2,463.17; FORENSIC SCIENCE CENTER $4,208.00; GREENLEE COUNTY $1,065.12; HEINFELD, MEECH & CO., P.C. $1,171.75; AVCOM COMPANY $1,015.00; AZ STATE TREASURER $15,892.00; BLUE HILLS ENVIRONMENTAL $1,287.50; CALDWELLS FUNERAL HOME $2,050.00; CATERPILLAR FINANCIAL $22,518.84; CATERPILLAR FINANCIAL $4,092.13; CATERPILLAR FINANCIAL $6,328.31; CLIFTON MORENCI FOOD BANK $1,419.23; CMI QUICK COPY $1,050.67; DUNCAN VALLEY ELECTRIC INC $4,397.41; EASTERN AZ COURIER $3,095.34; EMPIRE SOUTHWEST $6,119.47; EMPIRE SOUTHWEST $10,322.41; FAIR & RACING ASSOCIATION $10,000.00; FORENSIC SCIENCE CENTER $3,278.00; FREIGHTLINER OF ARIZONA $105,092.10; GALLS, AN ARAMARK COMPANY $1,069.11; GILA HEALTH RESOURCES, LLC $26,319.00; GILA HEALTH RESOURCES, LLC $1,004.96; GRAND CANYON PRO RODEO $1,900.00; GREENLEE COUNTY ADVANCE TRAVEL $1,469.02; GREENLEE COUNTY ADVANCE TRAVEL $1,878.60; GREENLEE COUNTY HISTORICAL SOCIETY $1,250.00; HARALSON TIRE CO. INC $4,796.03; HARALSON TIRE CO. INC $2,249.64; HEINFELD, MEECH & CO., P.C. $3,598.25; JOHN D. ZACHER $2,876.50; JOSI Y. LOPEZ $2,300.00; JOSI Y. LOPEZ $2,900.00; KANSAS STATE BANK OF $7,274.64; KANSAS STATE BANK OF $71,287.57; MERLE'S AUTOMOTIVE
$2,140.65; MERLE'S AUTOMOTIVE $2,103.30; MICHAEL D PETERSON, P.C. $5,895.00; MORENCI WATER AND ELECTRIC $8,567.90; MOTOROLA $9,161.79; MOUNTAIN VISTA MEDICAL $3,245.00; OFFICE DEPOT INC $1,103.50; RAD DATA COMMUNICATIONS$1,164.90; RAYMOND W. PETERSON DPM $1,300.00; REBECCA R. JOHNSON $3,900.00; SAFFORD ACE $1,795.58; SAFFORD ACE $1,878.33; SLASH M RODEO CO, INC. $5,900.00; SMITH FORD INC $1,751.43; STATE OF ARIZ $8,000.00; SW GENERAL INC. $1,732.01; SYSCO FOOD SERVICES OF AZ $3,000.00; UNION DISTRIBUTING CO OF TUCSON $17,525.01; UNION DISTRIBUTING CO OF TUCSON $28,324.71; VALLEY TELECOM GROUP $2,764.67; VALLEY TELECOM GROUP $2,528.04; WAXIE SANITARY SUPPLY $1,552.80; WEST PAYMENT CENTER $1,614.72; WESTERN REFINING $2,024.71; WHITE MOUNTAIN FUELS, LLC $3,600.72
APPROVED: /s/ Hector Ruedas, Chairman APPROVED: /s/ Yvonne Pearson
Clerk of the Board
