Minutes from the Meeting April 10, 2018
9:30 a.m. In Attendance:
Art Sperber, Trustee* Shaun Carey, Trustee** Lisa Gianoli, Trustee** Carol Chaplin, Trustee *** Jenifer Rose, Trustee *** Richard Jay, Trustee
Ann Morgan, Fennemore Craig Marily Mora, President/CEO
Dean Schultz, Executive Vice President/COO
Dan Bartholomew, VP of Planning, Engineering, & Environmental Management Mike Scott, Manager of Reno-Stead Airport
Lora Robb, Senior Manager of Properties
Gary Probert, Manager of Engineering & Construction Lissa Butterfield, Senior Airport Planner
Lacy Glodowski, Administrative Assistant III Joe Mamola, Atkins North America
Emma Crossman, Sierra Nevada Construction Tyler Scranton, Sierra Nevada Construction
Will Hellickson, Road and Highway Builders, LLC Fred Telling, Reno Air Racing Association
Tony Logoteta, Reno Air Racing Association Lisa-Kaye Bryan
* Denotes Planning Committee chair ** Denotes Planning Committee member *** Denotes Planning Committee alternate
TOPICS DISCUSSED 1. ROLL CALL
Roll was called.
2. APPROVAL OF MEETING MINUTES FROM MARCH 6, 2018
A motion was made by Trustee Lisa Gianoli, seconded by Trustee Shaun Carey, and the Committee unanimously approved the minutes from the March 6, 2018 meeting.
None.
4. ITEMS TO BE PRESENTED TO THE PLANNING AND CONSTRUCTION COMMITTEE FOR REVIEW AND RECOMMENDATION TO THE BOARD a. #18(04)-19 AUTHORIZATION FOR THE PRESIDENT/CEO TO AWARD A
CONSTRUCTION CONTRACT FOR THE GATE 170 ACCESS ROAD RECONSTRUCTION PROJECT AT RENO-TAHOE INTERNATIONAL AIRPORT, WITH SIERRA NEVADA CONSTRUCTION, IN THE AMOUNT OF $134,007
Staff gave a presentation requesting the Committee’s recommendation for Board approval for the President/CEO to Award a Construction Contract for the Gate 170 Access Road Reconstruction Project at Reno-Tahoe International Airport, with Sierra Nevada Construction (SNC), in the Amount of $134,007. Trustee Sperber commented that the explanation of the Other Direct Costs ($80,000) was explained well. A significant portion of the $80,000 is savings due to a very competitive proposal from SNC and the money could be used as contingencies for unforeseen costs. Trustee Sperber stated that in the future with larger contracts, when possible, he would like to see the engineer’s cost estimates be more in line with actual costs. This would allow additional money to be used in other Capital Improvement Projects. Staff stated that the savings are reallocated to other projects, generally at the mid-year budget review, and the funds do not go unused.
A motion was made by Trustee Carey, seconded by Trustee Gianoli, and the Committee unanimously recommended this item [#18(04)-19] go to the Board for approval at the upcoming Board meeting.
5. ITEMS TO BE PRESENTED TO THE PLANNING AND CONSTRUCTION COMMITTEE FOR APPROVAL
a. None.
6. ITEMS TO BE PRESENTED TO THE PLANNING AND CONSTRUCTION COMMITTEE FOR DISCUSSION
a. Runway 8-26 Reconstruction at Reno-Stead Airport.
Staff gave a presentation on the status of the Runway 8-26 Reconstruction project at Reno-Stead Airport.
Trustee Sperber inquired as to whether the critical path schedule with more detail has been submitted for approval. Staff stated that yes it has been submitted and has been approved.
Trustee Carey inquired about the material in the subgrade and if there were any surprises in terms of its composition. Staff stated that the material is currently being tested to see if it can be reused as an alternative material for base material in another project.
Trustee Carey asked how the pilots are doing with the construction. Staff stated that they are in communication with them on a regular basis. Also, temporary guidance signs have been put up. Due to runway closures, there are different taxi routes and these signs have helped the pilots know where to go. There haven’t been any negative comments made regarding the construction.
Trustee Gianoli commented on the fact that she appreciates all the time, information, and coordination that is happening to keep this project on schedule. Trustee Carey asked how the contractor is doing. Will Hellickson of Road and
Highway Builders stated that the project is going very well and they are pleased with the current status of the project in regard to the schedule.
Fred Telling with the Reno Air Racing Association (RARA) expressed his appreciation and gratification to staff for their attention to detail, and the coordination with tenants and the contractor to keep this project on schedule. 7. PROJECT STATUS ITEMS TO BE PRESENTED TO THE PLANNING AND
CONSTRUCTION COMMITTEE FOR INFORMATION
a. Staff Report on the Terminal Access Road Rehabilitation at Reno-Stead Airport [Construction]
This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. Furthermore, staff provided a brief status update under the prior agenda item.
b. Staff Report on the Runway 8-26 Reconstruction at the Reno-Stead Airport [Construction]
This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.
c. Staff Report on the Aircraft Parking Apron – Concrete Pads Project at Reno-Stead Airport [Construction]
This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.
d. Staff Report on the Gate 170 Access Road Reconstruction at Reno-Tahoe International Airport [Construction]
This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.
e. Staff Report on the Ready Return Car Wash Equipment Replacement Project at Reno-Tahoe International Airport[Construction]
This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.
f. Staff Report on the Rental Car Facilities Asphalt Rehabilitation Project at Reno-Tahoe International Airport. [Construction]
This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.
g. Staff Report on the 800 MHz Radio System (Phase 2) Project at Reno-Tahoe International Airport [Construction]
This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.
h. Staff Report on the Terminal Elevator Replacement and New Elevator Installation Project at Reno-Tahoe International Airport [Construction]
This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.
i. Staff Report on the Pavement Management System Program at Reno-Tahoe International Airport [Construction]
This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.
j. Staff Report on the Disadvantaged Business Enterprise (DBE) - Disparity Study being Conducted at Reno-Tahoe International Airport and Reno-Stead Airport. This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.
k. Staff Report on the Master Plan Project at Reno-Tahoe International Airport [Planning]
This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.
l. Staff Report on the Geographic Information System Project at Reno-Tahoe International Airport [Planning]
This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.
8. GENERAL MEMBER COMMENTS, QUESTIONS AND ITEMS FOR FUTURE COMMITTEE MEETINGS
None.
9. PUBLIC COMMENT None.
10. ADJOURNMENT
The meeting was called to order at 9:45 a.m. and was adjourned at 10:18 a.m.
