Resolution of the City of Jersey City, N.J.

(1)

RESOLUTION AUTHORIZING THE PAYMENT OF A CLAIM SUBMITTED BY DOCUMENT

REPROCESSORS OF NEW YORK, INC. FOR THE PROVISION OF DOCUMENT RESTORATION

SERVICES.

COUNCIL offered and moved adoption of the following resolution:

WHEREAS, on December 13, 2017, pursuant to Resolution 17- 975, the City of Jersey City ("City") awarded a contract

pursuant to N.J.S.A 40A:11-4.1 et seq. to Document Reprocessors of New York, Inc. ("Contractor"), with an office at 26

Powell Lane, Penn Yan, New York 14527, to restore documents damaged in Superstorm Sandy for an amount not to

exceed $2,461,060.21; and

WHEREAS, on December 19, 2018, pursuant to Resolution 18- 1135, the City exercised a renewal option to extend the

contract with the Contractor for a term of 1 year; and

WHEREAS, the contract with Contractor expired; and

WHEREAS, outstanding work remained to be completed upon the expiration of the contract that required an extension of

the contract; and

WHEREAS, due to changes in personnel and the onset of the COVID-19 pandemic, the City did not extend the contract to

address the outstanding work; and

WHEREAS, the Contractor has submitted outstanding bills in the amount of ninety-eight thousand and eight hundred and

ninety-eight dollars and eighty-one cents ($98,826.81) for the dates of February 16, 2020 through October 31, 2020 for

the performance of the above described services (Attachment A); and

WHEREAS, Contractor has requested that the City immediately pay the sum of ninety-eight thousand and eight hundred

and ninety-eight dollars and eighty-one cents ($98,826.81) for the services provided; and

WHEREAS, Matthew Hogan, Risk Manager for the City of Jersey City has reviewed Contractor's request for payment

and has certified that Contractor rendered the services requested by the City from February 16, 2020 through October 31,

2020 and has certified that Contractor’s bill for providing such services is fair and reasonable (Attachment B); and

WHEREAS, Contractor performed the services in good faith and is entitled to receive payment for the services provided;

and

(2)

3. The Business Administrator is hereby authorized to take such other actions that are necessary to effectuate the

purposes of this Resolution.

(3)

APPROVED AS TO LEGAL FORM

Business Administrator

Corporation Counsel

☐ Certification Required

RECORD OF COUNCIL VOTE – Dec 16

8-0

AYE

NAY

N.V.

Absent

AYE

NAY

N.V.

Absent

AYE

NAY

N.V.

Absent

_{N.V. –}

RIDLEY

_✓

SALEH

_✓

LAVARRO

_✓

_(Abstain)

PRINZ-AREY

_✓

SOLOMON

_✓

RIVERA

_✓

BOGGIANO

_✓

ROBINSON

_✓

WATTERMAN,

PRES

✓

Adopted at a meeting of the Municipal Council of the City of Jersey.

(4)

RESOLUTION FACT SHEET -

This summary sheet is to be attached to the front of any resolution that is submitted for Council consideration. Incomplete

or vague fact sheets will be returned with the resolution.

Project Manager

Brian Platt, Business Administrator

x5147

[email protected]

Division

Office of the Business Administrator

Note: Project Manager must be available by phone during agenda meeting (Wednesday prior to council meeting @ 1:00

p.m.)

Purpose

To authorize the settlement of outstanding claims for work performed by Document Reprocessors of New York, Inc.

Type of award:

Settlement

ATTACHMENTS:

ATTACHMENT A

Attachment A - Doc Reprocessors

ATTACHMENT B

Attachment B - City Certification

ATTACHMENT C

Attachment C - Release

PO 139355 - Document Reprocessors - Document Restoration - RM

Approved by

Status:

John McKinney, Attorney

Approved - Nov 20 2020

Peter Baker, Corporation Counsel

None

Amy Forman, Attorney

None

Nick Strasser, Attorney

None

Norma Garcia, Attorney

None

Ray Reddington, Attorney

None

Jeremy Jacobsen, Attorney

None

Sapana Shah, Attorney

None

John Metro, Director of Finance

Approved - Dec 08 2020

(5)

(6)

Matthew Hogan

Robert Gallagher

Risk Manager

Office: (201) 547-5034

Director of Records

The City of Jersey City The City of Jersey City

280 Grove Street 13 Linden Ave E.

Jersey City, NJ 07302 Email: [email protected] Jersey City, NJ 07305 Email: [email protected]

TASK HOURS GSA RATE AMOUNT BALANCE

DATA ENTRY

Data Entry of Perm Records Tech 2 22A 50.25 @ $ 54.86 = $ 2,756.72 Proj Coor 28 0 @ $ 64.84 = $

-2,756.72 $

STORAGE AND COMPUTER SERVER USE

Storage - Cartons & Ledgers / month Sep 1-15 Skids 41 @ $ 49.87 = $ 2,044.67

2,044.67 $ Computer server use Terabytes allocated Sep 1-15 Data Storage * 0.5 @ $ 1,500.00 = $ 750.00

750.00 $ Backup of Computer server Terabytes

allocated Sep 1-15 Backups * 0.5 @ $ 1,667.67 = $ 833.84

833.84 $

ADMINISTRATION

Project Admin Labor with Depts

Proj Acct 95 0 @ $ 54.86 = $ -Proj Coor 58B 0.5 @ $ 64.84 = $ 32.42

32.42 $

Total Balance Due _$_6,417.64

* Actual Units Processed will be reflected in Final Bill

Terms: 2% Discount Paid in 10 Days - 30 Net on Receipt Federal ID: 16-1368649 Thank You

Document Reprocessors 26 Powell Lane Penn Yan NY 14527 * Non GSA Items Email:[email protected]

Purchase Order # 127323 SEP. 1-15, 2020

FLOOD CONTAMINATED RECORDS - SANDY CLAIM

Office: (201) 547-5241 September 15, 2020

1 of 1

(7)

Matthew Hogan

Robert Gallagher

Risk Manager

Office: (201) 547-5034

Director of Records

The City of Jersey City

280 Grove Street

13 Linden Ave E.

Jersey City, NJ 07302

Email:

[email protected]

Jersey City, NJ 07305

Email:

[email protected]

TASK

HOURS

GSA RATE

AMOUNT

BALANCE

DOCUMENT SCANNING

Image Scanning - Scan Document

Tech 2

22c

18.25 @

$

54.86 =

$

1,001.20

$

DATA ENTRY

Data Entry of Perm Records

Tech 2

22A

1.5 @

$

54.86 =

$

82.29 Proj Coor

28

7.5 @

$

64.84 =

$

486.30

568.59 $

Banding Images into Single Files

Tech 2

12D

137.25 @

$

54.86 =

$

7,529.54

Proj Coor

38A

1.75 @

$

64.84 =

$

113.47 Prod Mgr

39

2.5 @

$

84.79 =

$

211.98 7,854.98

$

STORAGE AND COMPUTER SERVER USE

Storage - Cartons & Ledgers / month

Feb 16-29

Skids

41 @

$

49.87 =

$

2,044.67

$

Computer server use Terabytes allocated

Feb 16-29

Data Storage

*

0.5 @

$

1,500.00

=

$

750.00

750.00 $

Backup of Computer server Terabytes

allocated

Feb 16-29

Backups

*

0.5 @

$

1,667.67

=

$

833.84

833.84 $

ADMINISTRATION

Project Tracking, Accounting & Payrolls

Proj Acct

57

2 @

$

54.86 =

$

109.72

109.72 $

Project Admin Labor with Depts

Proj Coor

58B

6 @

$

64.84 =

$

389.04 Proj Mgr

50A

22.5 @

$

124.69 =

$

2,805.53

3,194.57

$

Administrative

Tech 2

10G

0.75 @

$

54.86 =

$

41.15 Administrative

Proj Coor

10H

2.75 @

$

64.84 =

$

178.31 Administrative

Proj Mgr

10E

0.25 @

$

124.69 =

$

31.17

250.63 $

Credit for Invoices 148, 149, & 150

$

(5,836.18)

Total Balance Due

_$

_10,772.00

* Actual Units Processed will be reflected in Final Bill

Terms: 2% Discount Paid in 10 Days - 30 Net on Receipt Federal ID: 16-1368649 Thank You

**Document Reprocessors 26 Powell Lane Penn Yan NY 14527 * Non GSA Items Email:[email protected]**

PROJECT INVOICE #151 - REVISED

Purchase Order # 127323 Feb. 16-29, 2020

FLOOD CONTAMINATED RECORDS - SANDY CLAIM

Office: (201) 547-5241

February 29, 2020

(8)

Matthew Hogan

Robert Gallagher

Risk Manager

Office: (201) 547-5034

Director of Records

The City of Jersey City

280 Grove Street

13 Linden Ave E.

Jersey City, NJ 07302

Email:

[email protected]

Jersey City, NJ 07305

Email:

[email protected]

TASK

HOURS

GSA RATE

AMOUNT

BALANCE

STORAGE AND COMPUTER SERVER USE

Storage - Cartons & Ledgers / month

Mar 1-15

Skids

41 @

$

49.87 =

$

2,044.67

$

Computer server use Terabytes allocated

Mar 1-15

Data Storage

*

0.5 @

$

1,500.00

=

$

750.00

750.00 $

Backup of Computer server Terabytes

allocated

Mar 1-15

Backups

*

0.5 @

$

1,667.67

=

$

833.84

833.84 $

ADMINISTRATION

Project Tracking, Accounting & Payrolls

Proj Acct

57

@

$

54.86 =

$

-$

Project Admin Labor with Depts

Proj Coor

58B

@

$

64.84 =

$

-Proj Mgr

50A

0.25 @

$

124.69 =

$

31.17

31.17 $

Administrative

Tech 2

10G

@

$

54.86 =

$

-Administrative

Proj Coor

10H

1 @

$

64.84 =

$

64.84 Administrative

Proj Mgr

10E

0.5 @

$

124.69 =

$

62.35

127.19 $

Total Balance Due

_$

_3,786.86

* Actual Units Processed will be reflected in Final Bill

Terms: 2% Discount Paid in 10 Days - 30 Net on Receipt Federal ID: 16-1368649 Thank You

**Document Reprocessors 26 Powell Lane Penn Yan NY 14527 * Non GSA Items Email:[email protected]**

PROJECT INVOICE #152 - REVISED

Purchase Order # 127323 Mar. 1-15, 2020

FLOOD CONTAMINATED RECORDS - SANDY CLAIM

Office: (201) 547-5241

March 15, 2020

1 of 1

Page 8 of 28

(9)

Matthew Hogan

Robert Gallagher

Risk Manager

Office: (201) 547-5034

Director of Records

The City of Jersey City

280 Grove Street

13 Linden Ave E.

Jersey City, NJ 07302

Email:

[email protected]

Jersey City, NJ 07305

Email:

[email protected]

TASK

HOURS

GSA RATE

AMOUNT

BALANCE

DATA ENTRY

Banding Images into Single Files

Tech 2

12D

17.25 @

$

54.86 =

$

946.34

946.34 $

STORAGE AND COMPUTER SERVER USE

Storage - Cartons & Ledgers / month

Mar 16-31

Skids

41 @

$

49.87 =

$

2,044.67

$

Computer server use Terabytes allocated

Mar 16-31

Data Storage

*

0.5 @

$

1,500.00

=

$

750.00

750.00 $

Backup of Computer server Terabytes

allocated

Mar 16-31

Backups

*

0.5 @

$

1,667.67

=

$

833.84

833.84 $

Total Balance Due

_$

_4,574.84

* Actual Units Processed will be reflected in Final Bill

Terms: 2% Discount Paid in 10 Days - 30 Net on Receipt Federal ID: 16-1368649 Thank You

**Document Reprocessors 26 Powell Lane Penn Yan NY 14527 * Non GSA Items Email:[email protected]**

Purchase Order # 127323 Mar. 16-31, 2020

FLOOD CONTAMINATED RECORDS - SANDY CLAIM

Office: (201) 547-5241

March 31, 2020

(10)

Matthew Hogan

Robert Gallagher

Risk Manager

Office: (201) 547-5034

Director of Records

The City of Jersey City

280 Grove Street

13 Linden Ave E.

Jersey City, NJ 07302

Email:

[email protected]

Jersey City, NJ 07305

Email:

[email protected]

TASK

HOURS

GSA RATE

AMOUNT

BALANCE

STORAGE AND COMPUTER SERVER USE

Storage - Cartons & Ledgers / month

Apr 1-15

Skids

41 @

$

49.87 =

$

2,044.67

$

Computer server use Terabytes allocated

Apr 1-15

Data Storage

*

0.5 @

$

1,500.00

=

$

750.00

750.00 $

Backup of Computer server Terabytes

allocated

Apr 1-15

Backups

*

0.5 @

$

1,667.67

=

$

833.84

833.84 $

Total Balance Due

_$

_3,628.51

* Actual Units Processed will be reflected in Final Bill

Terms: 2% Discount Paid in 10 Days - 30 Net on Receipt Federal ID: 16-1368649 Thank You

**Document Reprocessors 26 Powell Lane Penn Yan NY 14527 * Non GSA Items Email:[email protected]**

PROJECT INVOICE #154

Purchase Order # 127323 Apr. 1-15, 2020

FLOOD CONTAMINATED RECORDS - SANDY CLAIM

Office: (201) 547-5241

April 15, 2020

1 of 1

Page 10 of 28

(11)

Matthew Hogan

Robert Gallagher

Risk Manager

Office: (201) 547-5034

Director of Records

The City of Jersey City

280 Grove Street

13 Linden Ave E.

Jersey City, NJ 07302

Email:

[email protected]

Jersey City, NJ 07305

Email:

[email protected]

TASK

HOURS

GSA RATE

AMOUNT

BALANCE

STORAGE AND COMPUTER SERVER USE

Storage - Cartons & Ledgers / month

Apr 16-30

Skids

41 @

$

49.87 =

$

2,044.67

$

Computer server use Terabytes allocated

Apr 16-30

Data Storage

*

0.5 @

$

1,500.00

=

$

750.00

750.00 $

Backup of Computer server Terabytes

allocated

Apr 16-30

Backups

*

0.5 @

$

1,667.67

=

$

833.84

833.84 $

Total Balance Due

_$

_3,628.51

* Actual Units Processed will be reflected in Final Bill

Terms: 2% Discount Paid in 10 Days - 30 Net on Receipt Federal ID: 16-1368649 Thank You

**Document Reprocessors 26 Powell Lane Penn Yan NY 14527 * Non GSA Items Email:[email protected]**

Purchase Order # 127323 Apr. 16-30, 2020

FLOOD CONTAMINATED RECORDS - SANDY CLAIM

Office: (201) 547-5241

April 30, 2020

(12)

Matthew Hogan

Robert Gallagher

Risk Manager

Office: (201) 547-5034

Director of Records

The City of Jersey City

280 Grove Street

13 Linden Ave E.

Jersey City, NJ 07302

Email:

[email protected]

Jersey City, NJ 07305

Email:

[email protected]

TASK

HOURS

GSA RATE

AMOUNT

BALANCE

STORAGE AND COMPUTER SERVER USE

Storage - Cartons & Ledgers / month

May 1-15

Skids

41 @

$

49.87 =

$

2,044.67

$

Computer server use Terabytes allocated

May 1-15

Data Storage

*

0.5 @

$

1,500.00

=

$

750.00

750.00 $

Backup of Computer server Terabytes

allocated

May 1-15

Backups

*

0.5 @

$

1,667.67

=

$

833.84

833.84 $

Total Balance Due

_$

_3,628.51

* Actual Units Processed will be reflected in Final Bill

Terms: 2% Discount Paid in 10 Days - 30 Net on Receipt Federal ID: 16-1368649 Thank You

**Document Reprocessors 26 Powell Lane Penn Yan NY 14527 * Non GSA Items Email:[email protected]**

PROJECT INVOICE #156

Purchase Order # 127323 May 1-15, 2020

FLOOD CONTAMINATED RECORDS - SANDY CLAIM

Office: (201) 547-5241

May 15, 2020

1 of 1

Page 12 of 28

(13)

Matthew Hogan

Robert Gallagher

Risk Manager

Office: (201) 547-5034

Director of Records

The City of Jersey City

280 Grove Street

13 Linden Ave E.

Jersey City, NJ 07302

Email:

[email protected]

Jersey City, NJ 07305

Email:

[email protected]

TASK

HOURS

GSA RATE

AMOUNT

BALANCE

STORAGE AND COMPUTER SERVER USE

Storage - Cartons & Ledgers / month

May 16-31

Skids

41 @

$

49.87 =

$

2,044.67

$

Computer server use Terabytes allocated

May 16-31

Data Storage

*

0.5 @

$

1,500.00

=

$

750.00

750.00 $

Backup of Computer server Terabytes

allocated

May 16-31

Backups

*

0.5 @

$

1,667.67

=

$

833.84

833.84 $

Total Balance Due

_$

_3,628.51

* Actual Units Processed will be reflected in Final Bill

Terms: 2% Discount Paid in 10 Days - 30 Net on Receipt Federal ID: 16-1368649 Thank You

**Document Reprocessors 26 Powell Lane Penn Yan NY 14527 * Non GSA Items Email:[email protected]**

Purchase Order # 127323 May 16-31, 2020

FLOOD CONTAMINATED RECORDS - SANDY CLAIM

Office: (201) 547-5241

May 31, 2020

(14)

Matthew Hogan

Robert Gallagher

Risk Manager

Office: (201) 547-5034

Director of Records

The City of Jersey City

280 Grove Street

13 Linden Ave E.

Jersey City, NJ 07302

Email:

[email protected]

Jersey City, NJ 07305

Email:

[email protected]

TASK

HOURS

GSA RATE

AMOUNT

BALANCE

STORAGE AND COMPUTER SERVER USE

Storage - Cartons & Ledgers / month

Jun 1-15

Skids

41 @

$

49.87 =

$

2,044.67

$

Computer server use Terabytes allocated

Jun 1-15

Data Storage

*

0.5 @

$

1,500.00

=

$

750.00

750.00 $

Backup of Computer server Terabytes

allocated

Jun 1-15

Backups

*

0.5 @

$

1,667.67

=

$

833.84

833.84 $

Total Balance Due

_$

_3,628.51

* Actual Units Processed will be reflected in Final Bill

Terms: 2% Discount Paid in 10 Days - 30 Net on Receipt Federal ID: 16-1368649 Thank You

**Document Reprocessors 26 Powell Lane Penn Yan NY 14527 * Non GSA Items Email:[email protected]**

PROJECT INVOICE #158

Purchase Order # 127323 Jun. 1-15, 2020

FLOOD CONTAMINATED RECORDS - SANDY CLAIM

Office: (201) 547-5241

June 15, 2020

1 of 1

Page 14 of 28

(15)

Matthew Hogan

Robert Gallagher

Risk Manager

Office: (201) 547-5034

Director of Records

The City of Jersey City

280 Grove Street

13 Linden Ave E.

Jersey City, NJ 07302

Email:

[email protected]

Jersey City, NJ 07305

Email:

[email protected]

TASK

HOURS

GSA RATE

AMOUNT

BALANCE

STORAGE AND COMPUTER SERVER USE

Storage - Cartons & Ledgers / month

Jun 16-30

Skids

41 @

$

49.87 =

$

2,044.67

$

Computer server use Terabytes allocated

Jun 16-30

Data Storage

*

0.5 @

$

1,500.00

=

$

750.00

750.00 $

Backup of Computer server Terabytes

allocated

Jun 16-30

Backups

*

0.5 @

$

1,667.67

=

$

833.84

833.84 $

Total Balance Due

_$

_3,628.51

* Actual Units Processed will be reflected in Final Bill

Terms: 2% Discount Paid in 10 Days - 30 Net on Receipt Federal ID: 16-1368649 Thank You

**Document Reprocessors 26 Powell Lane Penn Yan NY 14527 * Non GSA Items Email:[email protected]**

Purchase Order # 127323 Jun. 16-30, 2020

FLOOD CONTAMINATED RECORDS - SANDY CLAIM

Office: (201) 547-5241

June 30, 2020

(16)

Matthew Hogan

Robert Gallagher

Risk Manager

Office: (201) 547-5034

Director of Records

NORMALIZE DATA FOR INDEXING PERM RECORDS

Normalize Data(Prep for consistant Naming Convention) Tech 2 32 20.25 @ $ 54.86 = $ 1,110.92 Proj Coor 38 33.25 @ $ 64.84 = $ 2,155.93

3,266.85 $

Storage - Cartons & Ledgers / month July 1-15 Skids 41 @ $ 49.87 = $ 2,044.67

2,044.67 $ Computer server use Terabytes allocated July 1-15 Data Storage * 0.5 @ $ 1,500.00 = $ 750.00

allocated July 1-15 Backups * 0.5 @ $ 1,667.67 = $ 833.84

833.84 $

Purchase Order # 127323 July. 1-15, 2020

FLOOD CONTAMINATED RECORDS - SANDY CLAIM

Office: (201) 547-5241 July 15, 2020

1 of 1

(17)

Matthew Hogan

Robert Gallagher

Risk Manager

Office: (201) 547-5034

Director of Records

DATA ENTRY

Data Entry of Perm Records Tech 2 22A 55.25 @ $ 54.86 = $ 3,031.02

Proj Coor 28 1.75 @ $ 64.84 = $ 113.47

3,144.49 $

Normalize Data(Prep for consistant Naming Convention) Tech 2 32 40.75 @ $ 54.86 = $ 2,235.55

2,235.55 $

Storage - Cartons & Ledgers / month July 16-31 Skids 41 @ $ 49.87 = $ 2,044.67

2,044.67 $ Computer server use Terabytes allocated July 16-31 Data Storage * 0.5 @ $ 1,500.00 = $ 750.00

allocated July 16-31 Backups * 0.5 @ $ 1,667.67 = $ 833.84

833.84 $

Purchase Order # 127323 July. 16-31, 2020

FLOOD CONTAMINATED RECORDS - SANDY CLAIM

Office: (201) 547-5241 July 31, 2020

(18)

Matthew Hogan

Robert Gallagher

Risk Manager

Office: (201) 547-5034

Director of Records

DATA ENTRY

Data Entry of Perm Records Tech 2 22A 33 @ $ 54.86 = $ 1,810.38 Proj Coor 28 0 @ $ 64.84 = $

-1,810.38 $

Normalize Data(Prep for consistant Naming Convention) Tech 2 32 38.5 @ $ 54.86 = $ 2,112.11

2,112.11 $

Storage - Cartons & Ledgers / month Aug 1-15 Skids 41 @ $ 49.87 = $ 2,044.67

2,044.67 $ Computer server use Terabytes allocated Aug 1-15 Data Storage * 0.5 @ $ 1,500.00 = $ 750.00

allocated Aug 1-15 Backups * 0.5 @ $ 1,667.67 = $ 833.84

833.84 $

ADMINISTRATION

48.63 $

Purchase Order # 127323 AUG. 1-15, 2020

FLOOD CONTAMINATED RECORDS - SANDY CLAIM

Office: (201) 547-5241 August 15, 2020

1 of 1

(19)

Matthew Hogan

Robert Gallagher

Risk Manager

Office: (201) 547-5034

Director of Records

DATA ENTRY

-3,236.74 $

Normalize Data(Prep for consistant Naming Convention) Tech 2 32 14 @ $ 54.86 = $ 768.04

768.04 $

Storage - Cartons & Ledgers / month Aug 16-31 Skids 41 @ $ 49.87 = $ 2,044.67

2,044.67 $ Computer server use Terabytes allocated Aug 16-31 Data Storage * 0.5 @ $ 1,500.00 = $ 750.00

allocated Aug 16-31 Backups * 0.5 @ $ 1,667.67 = $ 833.84

Purchase Order # 127323 AUG. 16-31, 2020

FLOOD CONTAMINATED RECORDS - SANDY CLAIM

Office: (201) 547-5241 August 31, 2020

(20)

Matthew Hogan

Robert Gallagher

Risk Manager

Office: (201) 547-5034

Director of Records

DATA ENTRY

-4,333.94 $

Storage - Cartons & Ledgers / month Sep 16-30 Skids 41 @ $ 49.87 = $ 2,044.67

2,044.67 $ Computer server use Terabytes allocated Sep 16-30 Data Storage * 0.5 @ $ 1,500.00 = $ 750.00

allocated Sep 16-30 Backups * 0.5 @ $ 1,667.67 = $ 833.84

833.84 $

ADMINISTRATION

32.42 $

Purchase Order # 127323 SEP. 16-30, 2020

FLOOD CONTAMINATED RECORDS - SANDY CLAIM

Office: (201) 547-5241 September 30, 2020

1 of 1

(21)

Matthew Hogan

Robert Gallagher

Risk Manager

Office: (201) 547-5034

Director of Records

DATA ENTRY

-2,194.40 $

Storage - Cartons & Ledgers / month Oct 1-15 Skids 41 @ $ 49.87 = $ 2,044.67

2,044.67 $ Computer server use Terabytes allocated Oct 1-15 Data Storage * 0.5 @ $ 1,500.00 = $ 750.00

allocated Oct 1-15 Backups * 0.5 @ $ 1,667.67 = $ 833.84

833.84 $

ADMINISTRATION

Purchase Order # 127323 OCT. 1-15, 2020

FLOOD CONTAMINATED RECORDS - SANDY CLAIM

Office: (201) 547-5241 October 15, 2020

(22)

Matthew Hogan

Robert Gallagher

Risk Manager

Office: (201) 547-5034

Director of Records

DATA ENTRY

-2,523.56 $

Storage - Cartons & Ledgers / month Oct 16-31 Skids 41 @ $ 49.87 = $ 2,044.67

2,044.67 $ Computer server use Terabytes allocated Oct 16-31 Data Storage * 0.5 @ $ 1,500.00 = $ 750.00

allocated Oct 16-31 Backups * 0.5 @ $ 1,667.67 = $ 833.84

833.84 $

ADMINISTRATION

32.42 $

Purchase Order # 127323 OCT. 16-31, 2020

FLOOD CONTAMINATED RECORDS - SANDY CLAIM

Office: (201) 547-5241 October 31, 2020

1 of 1

(23)

(24)

from February 16, 2020 through October 31, 2020. I further certify that the bills received by the

City from Document Reprocessors for the provision of the services are fair and reasonable.

/s/ Matthew Hogan_______________________

Date: _11/19/2020_

Matthew Hogan

Risk Manager

City of Jersey City

(25)

(26)

Lane,

Penn

Yan,

New

York

14527

to

the City of

Jersey

City, and its

agents

and

employees, referred

to

as

“You.”

1 .

Release

I release

and give

up

any

and all

claims,

direct and

indirect, and rights

for

any

injury and/or damages which

I may

have against the City

of Jersey

City, and its

agents

and employees arising

out

of the provision of services

or

materials by

me to

the

City

of

Jersey

City

in connection with the itemized services described

in

Attachment A.

2. Payment

As

consideration for

the

Release,

pursuant to

Resolution

20-844

of

the City

of

Jersey

City, I

will

be paid

$98,826.81

from You

for

document restoration services

provided

between

f

February

16,

2020 through October 31, 2020. I

agree

that

I

will

not

seek anything further

including

any

other

payment

from

You

in relation

to

the services

provided

as

itemized in

Attachment A

to

Resolution 20-844.

3. Who is Bound

I

am

bound

by this

Release.

Anyone

who succeeds

to

my

rights

and

responsibilities, such

as my

heirs

or

the

executor

of

my estate,

is also bound. This

Release

is made

for

your

bene?t

and all who succeed

to

your

rights and

responsibilities.

4. Signatures

I

understand and

agree

t

e terms

of this Release.

Name:

Witnesses

or

Attested

By:

3

I

3%)?

x-_*<.‘3,§i\

\g3§lE>l

Name:

_Date

(27)

VOUCHER NO BUYER

RESOLUTION

VENDOR

mw:

E

DELIVER 1-o

. DATE

.

..

,

VENDOR

No.

_

INSURANCE FUND

11/20/2020

DO074350

280 GROVE STREET

ROOM 320

VENDOR

INFORMATION

JERSEY CITY NJ 07302

DOCUMENT REPROCESSORS OF

BILL

TO

NEW YoRK_

|Nc_

INSURANCE FUND

25

powE[_I_

LANE

280 GROVE STREET

pENN

_{YAN NY 14527}

JERSEY CITY NJ 07302

QLIANTTTY:

‘UNIT

{‘

_

'

:1 w '

_

~ 2 '

—‘Ar':_CouNT

NUMBER~ 7

_{_UNI‘-I}

PRICE

'_

_EXTENDED

IPRICEI-J

‘

1.00 "EA

CONTRACT

.

CLAIM

04-215-55-123-990‘

98.826.8100"

98,826.81

DOCUMENT RESTORATION

HURRICANE SANDY

DR

4086

PW

#5191 -CITY

HALL

INVOICES

151 THRU

#167

FEBRUARY 2020

-_OCTOBER

₂₀₂₀

RESO:

APPROVED:

(28)

N.J.S,A. 52:32-44 imposes

the following requirements. on

_contractors

and all subcontractors that knowingly

provide goods

or perform services for

a

contractor

fulfillingthis contract:

1)

the

contractor

shall

provide

written

notice to its

subcontractors

to

submit proof of business

registration

to

the contractor;

2) prior to receipt of

final

payment

from

a

contracting

agency.

a

contractor must submit

.to

the

contracting

agency an

accurate

list of all subcontractors or

attest

that none was

used;

3)

during

the.

term of this

contract,

the contractor and its

affiliates

shall collect and remit, and shall notify

all

subcontractors

and

their

affiliates

that

they

must

collect and remit to the

Director,

New

Jersey

Divisionof

Taxation,

the use

tax

due

pursuant

to

the Sales and Use Tax Act-,(N.J.S.A-.

54:325.-1

et

seq.)

on

all

sales

of tangible personal property

delivered into

this

State.

'

A

contractor, subcontractor

or supplier

who

fails

to

provide

proof

of

business registration or provides false

business registration

information

shall be

liable

to

a

penalty of

$25

_for

eachday

of violation, not to

exceed

$50,000 for

each business registration

not

properly provided or maintained

_under

a

_contract

with a contracting

agency. Information

on the law and

its requirements is

available by calling

(609) 292-9292.

n

tr

ion

ntract

includln

ubll

wor

rela! d

ur h

N.J.S.—A.

52:32-44

imposes

the

following requirements

on contractors

and

all

subcontractors

that knowingly

provide goods

or perform sen/ices for

a

contractor fulfillingthis contract:

1) the

_contractor

shall

provide

written notice

to

its subcontractors and

suppliers

to

submit

proofof

business

registration

to

the contractor:

,

2)

subcontractors

through all tiers

of

aproject must provide written notice

to

their

subcontractors

and

suppliers

to

submit proof of

business

registration

and subcontractors shall collect

such

proofs of

business

registration

ran

maintain

them

on

file;

3) prior to receipt of

final

payment

from

a

contracting

agency,

a

contractor must

submit to

the

contracting

agency

an

accurate list of all

subcontractors and

suppliers or attest that

none was used;

and,

4)

during

the term of

this

contract,

the contractor and its affiliates shall

collect

and remit, and

shall

notifyall

subcontractors

and their affiliates that they must

_collect

and remit, to the Director, New

Jersey Divisionof

Taxation,

the

use

tax

‘due pursuant

to

_the

Sales

and Use

Tax Act, (N.J.S.A.

54:32B-1

et seq.)

on

all sales

of

tangible personal prope‘rty‘delivered into this

State.

‘ ‘

Acontractor,

s_ubco_ntrajctor

or

supplier

_who

fails

to

provide

proof of

business

registration

or

provides false

business registration

information shall

be

liable

to

a

penalty

of

$25

for each day

of violation,

not to

exceed

$50,000

for

each

business

registration

copy

not

properly provided

ormaintained

under a

contract

with a.

contracting

agency.

information

on

the law and its requirements

are

available by calling

(609)

292-9292.