Module 4: Disaster Recovery
Grant Reporting
Module 4 Content
•
Overview of DRGR
•
Open an Account
•
Action Plans
•
Drawdowns
•
Quarterly Reports
Overview
What is DRGR?
How does info flow in DRGR?
Overview—What is DRGR?
DRGR is an online computer system for HUD staff and grantees. Grantees can use DRGR to:
• Submit information on activities funded under
Action Plans (APs) and Amendments
• Group and track activities by Projects
• Create and approve vouchers to draw down
funding for activities as needed
• Submit Quarterly Performance Reports (QPRs)
HUD staff can review and comment on DRGR APs and QPRs
Overview—How Does Information
Flow in DRGR?
Grant and Activity Setup/Funding Activity Obligation & Drawdown Reporting 5Overview—How Does Information Flow in DRGR? (CONTINUED)
DRGR ACTION PLAN / REPORTING
PROCESS
DRAFT Original in Progress SUBMIT Submitted – Await for ReviewDRGR ACTION PLAN / REPORTING
PROCESS
DRAFT Original in Progress / EDIT Modified – Resubmit When Ready REJECTRejected – Await for Modification
SUBMIT
Submitted – Await for Review
DRGR ACTION PLAN / REPORTING
PROCESS
DRAFT Original in Progress / EDIT Modified – Resubmit When Ready REJECTRejected – Await for Modification APPROVE Reviewed and Approved SUBMIT Submitted – Await for Review
DRGR ACTION PLAN / REPORTING
PROCESS
DRAFT Original in Progress / EDIT Modified – Resubmit When Ready REJECTRejected – Await for Modification APPROVE Reviewed and Approved DRAFT Original in Progress REJECT
Rejected – Await for Modification
SUBMIT
Submitted – Await for Review
SUBMIT
Submitted – Await for Review
DRGR ACTION PLAN / REPORTING
PROCESS
DRAFT Original in Progress / EDIT Modified – Resubmit When Ready REJECTRejected – Await for Modification APPROVE Reviewed and Approved DRAFT Original in Progress / EDIT Modified – Resubmit When Ready REJECT
Rejected – Await for Modification APPROVE Reviewed and Approved SUBMIT Submitted – Await for Review
Requesting a Grantee DRGR Account
Send following information to CPD Field Office staff:
• User Name
• Grantee
• Address, Phone/Fax, and Email
• 6-digit number you can remember
• Your roles (a) Grantee System Admin, (b) Request or
Approve Drawdowns
CPD Field Office staff will forward authorized requests to [email protected]
Logon to DRGR
https://drgr.hud.gov/DRGRWeb/
DRGR Release 6.3 Jan 2009
Unique User ID and PWs assigned and managed by HUD HQ DRGR staff
DRGR Release 6.4 July 2009
HUD Single Signon -User ID and PWs
• Use Main Navigation Bar to Select Module
Main Navigation Bar vs. Module Links
17
Link only shows for Grantee Admin Users
Links show for ALL Grantee Users
Search Voucher – Link shows for ALL Users Other Links – Only for Users with Draw Rights
Link shows for ALL Grantee Users
DRGR SYSTEM TIPS
•
Navigate using DRGR Links
•
Never use browser’s BACK button
•
Logout using the Logout link in Utilities
•
System times out after 20 minutes
•
Save early, save often
•
NSP grant numbers have “N” in 5
thdigit
ACTION PLAN – KEY STEPS
•
Add Plan/Confirm Grant
•
Enter Narrative on
Community-Level Needs
•
Add/Edit Projects
•
Add/Edit Activities
ACTION PLAN NARRATIVES
25 DRGR Release 6.3
Jan 2009:
Disaster Damage and Recovery Needs
DRGR Release 6.4 July 2009:
Appropriation Specific
Narratives- Including NSP. Basic formatting – Bold, Italic, Underline, Bullets
DRGR PROJECTS VS. ACTIVITIES
• Separate DRGR activities are required if there are
any subawards, separate national objectives, DRGR activity types, or multifamily properties.
• Projects are used to group activities by categories
such as major programs outlined in Disaster Recovery Action Plan (Housing, Econ. Devt,
Infrastructure) or eligible use categories for NSP.
PROJECT & ACTIVITY SET-UP
There are two main paths and a variation on the 2nd
path available to grantees in setting up projects:
• Path 1 – Grantees that have not yet entered any
project-level data in the DRGR system, but know all their project and activity budgets.
• Path 2 – Grantees that have the grant amount in
the “Bucket” or “Restricted Balance” project budget
• Variation – Grantees primarily states and urban
counties making competitive awards, but have not made selections yet.
Path 1: Create project budgets first and assign each activity added to a project.
Path 2 – Activities can be assigned to the “Bucket” or “Restricted Balance” project budgets. For any
assigned to restricted, your CPD rep will have to work
with you to re-assign activities and their budgets to approved projects.
Variation – Grantees may include project and activities with know budgets, but will not add activities until these are known.
ADDING/EDITING PROJECTS
33
New features in DRGR Release 6.4: Edit
Activity Page shows blocks by HUD or Grantee System Admin Users
New features in DRGR Release 6.4: Activity Grant Budget has title: Total Budget, Program Funds
39
New features in DRGR Release 6.4: Grantee Can
View Entire Action Plan with Activity Index by Project # and Download Print Version (PDF)
DRGR DRAWDOWNS
• Obligate funds to an activity
• Create a voucher
• Search for a voucher
• View a voucher or voucher line item
• Cancel a voucher line item
• Revise a voucher line item
• Approve or reject a voucher line item
Obligations
Search results
Links to additional search results
Budget information Information about the selected activity Enter amount to be obligated 43
Select the date to submit to LOCCS
Click this button to locate the activities to include in the voucher
Select activities to include
Program Income selected as Fund Type
New fields
Click amounts to see how they were calculated
Enter drawdown amounts
System Rules for APs and QPRs
New QPRs may be submitted without the approval of prior QPRs, but may not be submitted if changes have been made to the Action Plan such as adding projects/activities, changing budgets, or changing
performance goals.
Action Plan changes should be submitted in
advance of QPR due dates to allow review of Action Plan changes.
If Action Plans are in approved status, grantees can continue to add and submit QPRs for approval
regardless of the status of prior QPRs. However, HUD staff must approve QPRs in order since the data is cumulative based on prior QPRs.
Q P R – LIST OF REPORTS
Q P R - ACTIVITY LEVEL: Addresses and Accomplishments from Quarter Only
61
Read Only from Drawdown Module
HUD QPR LIST SCREEN
HUD QPR OVERALL PROGRESS COMMENT
69 DRGR Release 6.4 – Reports Module:
DRGR Grantee and Field Users can download spreadsheets and/or PDFs of their grant data
For more information, email [email protected].
DRGR Resources
•
DRGR FAQs with NSP Updates
•
User Guide for DRGR Drawdowns, Release 6.3
•
Mid-Course Adjustment for Entering NSP
Eligible Uses, Eligible Activities, and NSP Grant
Information in the DRGR System
•
DRGR Updates – New Features/Upcoming
Releases
Module 4 Summary
•
Overview of DRGR
•
Open an Account
•
Action Plans
•
Drawdowns
•
Quarterly Reports
