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USER MANUAL

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Table of Contents

1. ManagePLUS Gold Overview / Description 5

2. Video Examples 7

3. Reviewer Procedures 9

3.1 Download / run the installer ... 10

3.2 Open the sample file in QuickBooks ... 10

3.3 Getting data into ManagePLUS ... 11

3.4 Setting Up Allocations ... 12

3.5 Sending allocation transactions to QuickBooks ... 16

3.6 Getting Reports (in ManagePLUS Gold) ... 18

Index 0

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ManagePLUS Gold Overview / Description

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ManagePLUS Gold Overview / Description

1 ManagePLUS Gold Overview / Description

ManagePLUS Gold for QuickBooks automates the allocation of expenses Classes.

· It grabs copies of necessary QuickBooks lists (accounts, Classes), as well transactions for the accounting period currently defined as active, by the user.

· It lets users mark Classes as either cost centers or profit centers, for allocation purposes.

· It optionally allows users to associate management quantities ("cost drivers") with profit center Classes, so that allocation can occur proportionally (and automatically) to the management quantities associated with the Classes for which an allocation is being done.

· It supports drag-and-drop for setting up allocations, which can be either allocation by percentages (e.g., 80% to Class A, 20% to Class B) to allocation based on the manage- ment quantities associated with the destination Classes of the allocation.

· Whenever the user refreshes transactions for the chosen accounting period, allocations are instantly recalculated for the then-current set of income and expense transactions for the period.

· Allocation transactions created by ManagePLUS Gold appear on the Transactions tab, highlighted in purple, and are not sent to QuickBooks until the user chooses to do so.

· When the user wants, he or she sends the allocation transactions to QuickBooks by click- ing a Send button in the main toolbar. The transactions are sent to QuickBooks as Journal Entries, and are visible in the aggregate in the Profit and Loss by Class report.

· ManagePLUS Gold also has its own reports and many other features, but the above de- scribes the most important aspects of the product for most users.

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Video Examples

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Video Examples

2 Video Examples

Though not specific to the set of data described in the procedures in this document, videos of various ManagePLUS Gold activities can be found here:

http://www.goflagship.com/mp_videos.html

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Reviewer Procedures

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Reviewer Procedures

3 Reviewer Procedures

Topics in this section describe specific procedures.

3.1 Download / run the installer

1. Download the ManagePLUS Gold installer from here: http://goflagship.com/mp_down- load.html

The software installs as a 30-day free trial. If you run out of time, we can provide a temporary license to extend the free period.

2. Run the installer.

Be sure to checkmark the option to install the sample QuickBooks file mpTruck- ingExample.qbw, on the following installer page:

3.2 Open the sample file in QuickBooks

1. Run the ManagePLUS program, and open the Help system via the main menu (Help >

Contents).

2. In the Help system, open the Tutorials: Quick Start Basics topic, then follow the general instructions in the About the sample company files and subtopics to open the mpTruck- ingExample.qbw file in QuickBooks (installed by the ManagePLUS installer).

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Reviewer Procedures

3.3 Getting data into ManagePLUS

1. In the ManagePLUS Help system, open the Tutorials: Quick Start Basics topic.

2. In general follow the steps in subtopics 1-3, 5, and 6.

The purpose of these steps is to (1) connect to the company file which is currently open QuickBooks, (2) define an accounting period to work with, and (3) grab a copy of accounts, Classes, and transactions from QuickBooks, for the accounting period you have defined.

Details for working with specific subtopics

2. Choosing an accounting period

Add a new accounting period defined as Jan 1 - Dec 31, 2007 (the dates of relevant transactions in the mpTruckingExample.qbw file).

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Reviewer Procedures

3.4 Setting Up Allocations

1. In the ManagePLUS Help system, open the Tutorials: Cost Centers, Profit Centers, and Al- location topic.

2. In general, follow the steps in subtopics 13, 15, and 16.

The purpose of these steps is to (1) enable the allocation features, (1) identify Classes as profit centers or cost centers (required before they can participate in allocation), and (3) set up allocations of some expense accounts and cost center Classes, to profit center Classes.

Details for working with specific subtopics

13. Getting started with allocation

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Reviewer Procedures

In the Alloc Type column on the Classes tab, identify Classes as profit centers and cost centers as shown below. Also enter the management quantities shown below.

15. Allocating from an account to Classes

For this example, you will allocate Utilties expense to the cost center Classes, using percentages.

On the Accounts tab, allocate utilities to the two cost center Classes, Office & Dis- patch, and Repair Shop, as shown below.

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Reviewer Procedures

16. Allocating from a class to other classes

For this example, you will allocate the cost center Classes to the profit center Classes based on the "A" management quantities associated with the profit center classes.

On the Classes tab, allocate utilities to the two cost center Classes, Office & Dispatch, and Repair Shop, as shown below.

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Reviewer Procedures

...Do the same for the Repair Shop Class.

When you're done, notice that allocations have been calculated (instantly, as you complete each allocation). Amounts are visible on the Classes tab, and the allocation transactions themselves are visible on the Transactions tab, highlighted in light purple.

On the Classes tab, double-click on any $ amount in the IN (allocations from others) column to pop up a window showing detail of the allocations received by that Class from other accounts and/or Classes. Here are allocations received by the Peter- built:16-Peterbuilt Class:

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Reviewer Procedures

3.5 Sending allocation transactions to QuickBooks

When allocations have been set up as desired, you may send them to QuickBooks as Journal Entries. This is optional, but most people want to do it so the allocations appear in QuickBooks' Profit and Loss by Class report.

To send allocation transactions for the accounting period you are working with:

1. With QuickBooks open and the same company file loaded there, click the Send button in ManagePLUS Gold:

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Reviewer Procedures

ManagePLUS Gold then sends the transactions to accomplish the allocations to QuickBooks, as Journal Entries dated as of the last day of the accounting period you are working with.

2. When the sending is completed you may view the transactions in the Journal Entries window of QuickBooks if you want. For example:

3. The transactions are also evident in QuickBooks' Profit and Loss by Class report (Reports

> Company and Financial > Profit and Loss by Class). Be sure to prepare that report for calendar year 2007 to match this example's date range:

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Reviewer Procedures

3.6 Getting Reports (in ManagePLUS Gold)

ManagePLUS Gold also has its own reporting capability.

1. Right-click on the 16-Peterbuilt line of the Classes tab, in the Allocation Information columns, and select the Profit Analyisis report menu item:

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Reviewer Procedures

ManagePLUS Gold then opens a Profit Analysis report for this Class, in a separate tab:

Figure

Updating...

References

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