SHORT TERM TRAINING AWARDS (STTA)

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OFFICE USE ONLY

Applicant name:

Country:

Date:

Application form for

SHORT TERM TRAINING

AWARDS (STTA)

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SHORT TERM TRAINING AWARD APPLICATION FORM 2

SHORT TERM TRAINING AWARDS (STTA)

Short Term Training Awards assist people in the work force to gain knowledge and skills that will help the development of their home country. They play a role in addressing the human resource and development needs of developing countries.

CHECKLIST

It is important that you correctly fill out all relevant sections in the application form and include all documents listed below. Incomplete forms can cause delays with your application and may also lead to the application missing the closure date. Applications with incomplete documentation will not be considered for a scholarship.

Documents attached to this application must be certified true copies of originals with the official stamp of the school/institution where relevant or from a Justice of the Peace, Solicitor, Notary Public or official from the institution or other authorised official. Where original documents are not in English, you must provide certified true copies of official English translations.

Ensure that your completed application form includes:

Signed and completed declaration (page 14)

Certified copy of your birth certificate (in English)

A certified copy of the personal pages of your passport

Recent passport photograph

Certified academic transcript (in English) of all school results (where applicable) and tertiary results, including the grade assessment schedule used at each institution

Certified copy of the completion or graduation certificate (in English) for each tertiary qualification that you have completed

(Where required) original International English proficiency test results e.g. IELTS or TOEFL (copies will not be accepted). Test results must be no more than 24 months old

Copy of any correspondence with an education institution or training provider, related to your application

Current job description stating your position and outlining your responsibilities and duties, if you are employed

Current curriculum vitae - a brief and current history of your education and job skills and experiences

Important note: Photocopies of documents that are included with each application will need to be CERTIFIED true copies of the original document.

FURTHER INFORMATION

Information on the Short Term Training Awards, including eligible countries, the application process, deadlines is available at: http://www.aid.govt.nz/schols

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SHORT TERM TRAINING AWARD APPLICATION FORM 3 SECTION ONE: PERSONAL INFORMATION

Please note that your family name and other names should be the same as the official names in your passport or birth certificate.

Attach a recent passport sized photograph of

yourself First name(s)

Family name (surname)

Gender Male Female

Date of birth

(dd/mm/yyyy) Place of birth

Country of citizenship Please list second country

if you have dual citizenship 2^nd country of

citizenship Do you have

permanent residency status in any other country?

Yes No If yes, please list:

Have you applied for permanent residency status in any other country?

Yes No If yes, please list:

Passport number Passport expiry

Do you suffer from any illness or disability that might affect your ability to participate in the proposed study programme (for example, psychiatric condition, asthma, diabetes, significant visual impairment, motor disability or significant hearing loss)? A ‘Yes’ answer will not affect your chances of successfully obtaining a scholarship.

Yes No

If you have answered ‘Yes’, please provide brief details of the illness or disability and any special requirements or support you may require to complete your study programme on a separate sheet of paper. Please attach a copy of your doctor’s assessment of your needs.

Applicant contact details: The scholarship application process takes several months. Please give an address where you can be contacted when a decision is reached. You may not be offered a

scholarship if you cannot be contacted.

Number and street name

PO Box number Suburb/village Town/city District/Province Country

Post code

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SHORT TERM TRAINING AWARD APPLICATION FORM 4 Home telephone

number

Work and/or cell-phone number

Email address (enter more than one if relevant)

Emergency contact details: Name someone we can contact in an emergency Name

Relationship to you Number and street name

Suburb/village Town/city

Country and post code Home telephone number

Work and/or cellphone number

Email address

SECTION TWO: STUDY HISTORY

You must provide a certified copy of the academic transcript and completion certificate for each qualification you have completed/are completing. You must also include a certified copy of the grade assessment schedule for each qualification.

Provide the following information for all completed and partially completed and partially completed secondary, vocational or tertiary qualifications. List the most recently completed qualification first.

Qualification Major subject Education institution Institution location

Start date (month/year) End date

(month/year) Qualification

Major subject Education institution Institution location

(month/year)

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SHORT TERM TRAINING AWARD APPLICATION FORM 5 Qualification

(month/year) List any of the qualifications that have been

studied by distance education

List details of any relevant academic distinction or prizes

List any scholarships you have previously received funded by the New Zealand Government.

Include the name and duration of the scholarship/s, the qualification or course undertaken, and the date completed.

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SHORT TERM TRAINING AWARD APPLICATION FORM 6 SECTION THREE: CURRENT STUDY/WORK

List your current occupation (if

‘working’ or ‘not studying or working’ is selected, go to Section Four)

Working (full-time) Working (full-time) and studying at tertiary level (part-time)

Working (full-time) and studying at tertiary level (full- time)

Studying at tertiary level

Studying at secondary school Not studying or working

If you are studying now, list the level at which you are studying

Secondary school University foundation year

Tertiary training / technical certificate

Undergraduate diploma

Bachelors degree

Postgraduate diploma

Masters degree Doctorate (PhD)

Other

Qualification name Major subject(s)

Start date Proposed end date

Length of qualification Education institution name

Institution location (town/city and country)

Are you on a scholarship now? If yes, complete details below Yes No Sponsor name

Scholarship name

SECTION FOUR: WORK HISTORY

This section covers your work history and current work situation. If you are:

Currently employed or have recently been employed:

• Answer the questions in this section; and

• Provide an up-to-date curriculum vitae and current job description with this application.

Not currently employed and have no previous work experience: Go to Section Five.

Current position title

Organisation Start date (month/year)

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SHORT TERM TRAINING AWARD APPLICATION FORM 7 If you are employed now, tick one box that is most similar to your area of work identify one

employment sector most similar to your current area of work list below.

Employment sector

Agriculture/Horticulture/Veterinary

Gender and Development

Applied Research / research and development

Government – Administration

Civil Society

Government – Operations or service delivery

Communication Systems/Library Systems

Government – Policy

Development Policy/General

Health /Nutrition

Economic Policy

Justice/Law/Order

Education – Policy/Administration

Planning

Education – Teaching/Lecturing

Science

Energy

Social and Community Development

Engineering Telecommunications

Environment/Resource Management

Tourism

Fishing

Transport

Forestry

Other (please state) _________________________

If there are no employment sectors identified in the list above that are relevant to your current job, please state your specific sector/category below.

Other employment sector

What type of organisation do you work for?

Local Government

Community/Non- Government Organisation

Private company

Central Government

International NGO Self-employed

Multilateral Agency

Other (please state):

Briefly describe the work of your organisation.

Will you return to your current job after your study?

Yes No

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SHORT TERM TRAINING AWARD APPLICATION FORM 8 If you answered ‘no’ or you are not currently working, what is your prospective employment on your return home?

Name of Job Organisation

Attach an up-to-date curriculum vitae and current job description to this application form

SECTION FIVE: PREVIOUS TRAINING

Please provide details of the last two training courses you attended in your country or in another country. List your most recent training course first.

Name of training course/qualification:

Institution/organisation:

Country:

(month/year) Who funded this training: Self-funded or

family funded

Home government

New Zealand

government/ New Zealand Aid Programme

Another government

Church or community

International organistaion

Other (please specify):

Name of training course/qualification:

Institution/organisation:

Country:

(month/year)

Who funded this training:

Self-funded or

family funded ^Homegovernment

New Zealand

government/ New Zealand Aid Programme

Another government

Church or community

International organistaion

Other (please specify):

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SHORT TERM TRAINING AWARD APPLICATION FORM 9 SECTION SIX: ENGLISH LANGUAGE COMPETENCY

You may be required to meet the English language proficiency criteria for admission to the institution where your training will take place.

If required, please attach original copies of your test results to this application form. Test results must be no more than 24 months old.

Is English your first language?

Yes No

If you answered No, please complete this section. If you answered Yes, please go to Section Seven.

Have you been taught in the medium of English?

Yes No If ‘yes’, tick the boxes

at the level you have been taught in English

Primary school

Junior secondary/high school

Senior secondary/

high school

Undergraduate or postgraduate level

While training for my job

Other: Please state:

Include details below of any IELTS (International English Language Testing System) academic tests you have undertaken.

Please also attach the original copy of the results to this application form.

IELTS date of test IELTS overall score

IELTS listening band IELTS reading band

IELTS writing band IELTS speaking band

Include details TOEFL (Test of English as a Foreign Language) test you have undertaken. This should be EITHER an Internet-based TOEFL score OR a Paper-based TOEFL score.

Please also attach the original copy of the results to this application form.

TOEFL date of test Test of Written

English (TWE) score Internet-based TOEFL

score

Paper-based TOEFL score

If you have completed an IELTS/TOEFL test but are waiting for results, please send the results when available.

Date results available:

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SHORT TERM TRAINING AWARD APPLICATION FORM 10 SECTION SEVEN: PROPOSED STUDY PROGRAMME

Please specify preferred training programme or the type of training you require:

Name the institution/ training provider where you would like to undertake your training (if known).

What is the proposed length of the short term training?

What are the learning outcomes you hope to achieve from your training?

• Please include a description of any particular skills and knowledge you and your organisation want to gain from your training.

• Please be as specific as possible.

Outcome:

If you were to be successful in your application for an STTA how would the benefits of the training:

a) enhance the development project, programme or process your agency is engaged in:

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SHORT TERM TRAINING AWARD APPLICATION FORM 11

b) be able to benefit others in your organisation and the country you are working in

Please indicate the area of work you will return to on completion of your training.

Agriculture/Horticulture/Veterinary

Gender and Development

Applied Research / research and development

Government – Administration

Civil Society

Government – operations or service delivery

Communication Systems/Library Systems

Government – Policy

Development Policy/General

Health /Nutrition

Economic Policy

Justice/Law/Order

Education – Policy/Administration

Planning

Education – Teaching/Lecturing

Science

Energy

Social and Community Development

Engineering

Telecommunications

Environment/Resource Management

Tourism

Fishing

Transport

Forestry

Other ___________________________

If you are not returning to your current job on completion of your scholarship, please explain why:

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SHORT TERM TRAINING AWARD APPLICATION FORM 12 SECTION EIGHT: EMPLOYER INFORMATION

If you are working, this section must be completed (in English) by your employer. If you are self- employed, you may answer the questions yourself.

Organisation name Address

Telephone Number Email address

Do you confirm that the details provided in Sections Four and Five of this application are accurate, and do you support the applicant’s application for a Short Term Training Award in New Zealand?

Yes No

Is there any person in your workplace who has undertaken this training before?

If yes, please give details (names, dates, year training took place, location of training)

Yes No

Are there any other comments you would like to make in support of this application?

Authorising official’s full name Position

Signature

Official Stamp

Date

(dd/mm/yyyy)

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SHORT TERM TRAINING AWARD APPLICATION FORM 13 SECTION NINE: SHORT TERM TRAINING AWARD DECLARATION

Conditions of Scholarship

If your application is successful and you are offered a Short Term Training Award, you will be asked to sign a declaration which confirms that you understand and agree to certain conditions before accepting the scholarship. Some of these conditions are listed below. Contact the New Zealand Diplomatic Post for a full listing of these conditions.

In accepting, you will be asked to:

• agree to undertake my approved course of study full time and comply with the regulations of the training/education provider and MFAT’s Short Term Training Award conditions;

• agree to make every effort to achieve satisfactory progress in my training programme in accordance with the training objectives and standards set by the New Zealand Aid Programme and the training/education provider;

• agree to accept no paid employment while in New Zealand except where it is an agreed component of my training programme;

• agree to assist with the monitoring and evaluation of the scholarship scheme while on scholarship or following completion of my scholarship;

• agree to ensure my immigration visa and passport are kept current for the duration of my study or training;

• agree return to my home country of residence within fourteen days of the final completion date of my award;

• agree to notify the organisation administering my award of any change in circumstances which may affect my ability to continue with or complete my training programme within the time allowed for the award.

• agree to the study programme included in the Letter of Scholarship Offer and the fact that this must not be changed without the prior written approval of MFAT;

• agree to obey the laws of New Zealand and maintain an acceptable standard of conduct while in New Zealand;

• agree that the New Zealand Government is not responsible for any of your actions during the term of your scholarship;

• agree that you will not apply for permanent residency of any country including New Zealand during the scholarship period or within two years of scholarship completion;

• agree that you and your spouse/partner and dependant children (if relevant) will leave New Zealand within 14 days of completion of your training programme and return directly to your home country for a minimum period of two years, in order to utilise the knowledge you have gained through your scholarship to contribute toward the social and/or economic development of my home country;

• agree that you and your spouse/partner and dependant children (if relevant) will not apply for a visa (excluding a short term visitor visa) to re-enter New Zealand within two years of scholarship completion.

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SHORT TERM TRAINING AWARD APPLICATION FORM 14 Declaration

I understand that:

1. This award may be administered through an organisation contracted to the Ministry of Foreign Affairs and Trade’s New Zealand Aid Programme and that any requests for information or advice about this award should be directed to that organisation in the first instance.

2. That the law of New Zealand will apply to any agreement between myself and the New Zealand Government.

I confirm and declare that:

1. I agree to the release of information in this application form and information relating to the scholarship or study to relevant authorities, in accordance with the New Zealand Privacy Act 1993, to enable placement in an education institution, consideration for a scholarship, collection of academic progress reports and results, and the ongoing administration and monitoring of the scholarship;

2. I agree to the exchange of information between MFAT and authorities such as Immigration New Zealand (regarding your immigration status) or any other relevant government agency (e.g. New Zealand Inland Revenue or the New Zealand Qualifications Authority);

3. I am not aware of any medical, personal or other circumstances (e.g. disability, illness, family or financial matters), which might prevent me from completing my study within the scholarship term;

I declare that the information provided about and by me in this application for a Short Term Training Award is true, complete and correct to the best of my knowledge. I acknowledge that supplying false or misleading information is a serious offence under the New Zealand Crimes Act 1961 and will result in the New Zealand Ministry of Foreign Affairs and Trade (MFAT) withdrawing a scholarship, if offered.

Full Name Signature

Date

dd/mm/yyyy