Board of Harbor Commissioners Minutes

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Board of Harbor Commissioners Minutes

Minutes of the regular Committee meetings and Board of Harbor Commissioners meeting of the City of Long Beach, held in the Board Room of the Harbor Department Administration Building at 925 Harbor Plaza, Long Beach, California, on Monday, October 13, 2008, at 1 p.m.

Present: Commissioners: Cordero, Sramek, Walter, Hankla Absent: Commissioners:

Also present:

C. Lytle Deputy Executive Director S. B. Rubin Managing Director

R. G. Kanter Managing Director

D. T. Holzhaus Principal Deputy City Attorney A. H. Cherin Executive Officer to the Board S. Ashley Director of Government Affairs G. Wasil Assistant Director of Real Estate D. L. Albrecht Director of Information Management R. S. Baratta Director of Risk Management

R. D. Cameron Director of Environmental Planning L. Cottrill Director of Master Planning

S. Joumblat Chief Financial Officer L. Marin Director of Human Resources A. J. Moro Chief Harbor Engineer

H. C. Morris Director of Communications C. Perrone Director of Security R. Rich Director of Maintenance

J. R. Santa Ana Director of Engineering Design E. Shen Director of Transportation Planning D. Sereno Director or Program Management D. B. Snyder Director of Trade Relations

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Board of Harbor Commissioners Minutes

Engineering and Environmental Committee October 13, 2008

Nick Sramek, Chair

Mario Cordero, Vice Chair Regular Agenda:

1. Presentation on the Implementation of the Clean Trucks Program. (R. Kanter)

Recommendation: Receive and file.

Motion: Walter Second: Hankla Motion Passes

2. Amendment to Contract with Starcrest Consulting Group, LLC, for maintaining programs related to the San Pedro Bay Clean Air Action Plan. (R. Cameron)

Recommendation: Approve and refer to Board of Harbor Commissioners.

Commissioner Walter requested all financial information be placed at the beginning of any memorandum presented to the Board.

Motion: Walter Second: Hankla Motion Passes

3. Statement of Work for the Inland Ports Feasibility Study. (L. Cottrill)

Recommendation: Approve.

Congressman Dana Rohrabacher addressed the Board to speak in favor of the Inland Ports Feasibility Study (IPFS) and express concerns regarding current rail technology. Congressman Rohrabacher requested that all Electeds and Activists remain informed regarding the IPFS.

Mayor Terry E. Caldwell, City of Victorville, addressed the Board to endorse the IPFS and offered Victorville’s total support for a partnership on an Inland Port.

Senator Alan Lowenthal addressed the Board to show support for the IPFS.

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Board of Harbor Commissioners Minutes

4. CWO No. 1217, Draft Supplement, for the Pier S Marine Terminal Development. (D. Sereno)

Motion: Cordero Second: Walter Motion Passes

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Board of Harbor Commissioners Minutes

Finance and Support Services Committee October 13, 2008

Mario Cordero, Chair Mike Walter, Vice Chair Regular Agenda:

1. Microsoft Enterprise Agreement for the purchase of software licenses. (D. Albrecht)

Motion: Hankla Second: Walter Motion Passes

2. Amendment to Pipeline License Agreement with ConocoPhillips for pipeline that extends from Anaheim Street to Ocean Boulevard. (K. Adamowicz)

Commissioner Walter recused himself from the vote.

Motion: Sramek Second: Hankla Motion Passes 3 - 0

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Board of Harbor Commissioners Minutes

Legislative Committee October 13, 2008 Nick Sramek, Chair

Regular Agenda:

Commissioner Hankla stated that Commissioner Cordero has agreed to serve as the Vice Chair for the Legislative Committee until the vacancy is filled.

1. Contract with Akin Gump Strauss Hauer and Feld, LLP for Port of Long Beach legislative representation services (Washington D.C.-based). (S. Ashley)

Commissioner Walter requested a briefing from Samara Ashley, Director of Government Affairs, to discuss the Advocacy Contract.

Motion: Hankla Second: Walter Motion Passes

2. Contract with Joe A. Gonsalves and Sons for Port of Long Beach legislative representation services (Sacramento-based). (S. Ashley)

Motion: Walter Second: Cordero Motion Passes

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Board of Harbor Commissioners Minutes

Trade Relations and Port Operations Committee October 13, 2008

Mike Walter, Chair Nick Sramek, Vice Chair Regular Agenda:

1. Presentation by the Aquarium of the Pacific. (H. Morris)

Recommendation: Receive and file.

Jerry Schubel & Barbara Long, Aquarium of the Pacific, addressed the Board.

Commissioner Hankla requested a proposal be prepared within the next six-weeks, and directed staff to bring it before the Commission.

Commissioner Hankla amended the motion to receive and refer to staff to work with the Aquarium of the Pacific to produce a proposal within the next six-weeks.

Second: Sramek Amended Motion Passes

2. Request for sponsorship from the Harry Bridges Institute for the 7th Annual Working Class Women’s Luncheon. Cost: $1,000. (H. Morris)

Motion: Hankla Second: Cordero Motion Passes

3. Request for sponsorship from the St. Mary Medical Center Foundation for their 28th Annual Auction and Dinner. Cost: $2,500. (H. Morris)

Ike Hancock, St. Mary Medical Center Foundation, addressed the Board.

Commissioner Hankla amended the sponsorship amount to $5,000. Second: Cordero

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Board of Harbor Commissioners Minutes

4. Request for sponsorship from Children Today for their 11th Annual Holiday Cheer Wine Tasting and Silent Auction. Cost: $7,500. (H. Morris)

Dora Jalcindo, Children Today, addressed the Board.

Motion: Hankla Second: Sramek Motion Passes

5. Contract with SSR Engineering, Inc., for a Maritime Surveillance System. (C. Perrone)

Motion: Sramek Second: Cordero Motion Passes

6. Port of Long Beach Tariff No. 4, Item 402(a), Customs Hold Codes. (D. Snyder)

7. Service Agreement with PIERS Global Intelligence Solutions for access to their Pier Import Export Reporting Service database of international trade information. (D. Snyder)

Commissioner Walter requested a presentation on the applications of this data.

Motion: Sramek Second: Hankla Motion Passes

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Board of Harbor Commissioners Minutes

8. Service Agreement between the Port of Long Beach and the World Trade Center Association Los Angeles – Long Beach for the Long Beach International Trade Office. (D. Snyder)

Greg Moore, Long Beach International Trade Office, addressed the Board. Vance Baughm, World Trade Center Association, addressed the Board.

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Board of Harbor Commissioners Minutes

Approval of Minutes.

Upon motion by Commissioner Walter, seconded by Commissioner Sramek and unanimously carried, the minutes of the regular meeting of October 6, 2008, at 1:00 pm, were declared read and approved as read.

Consent Agenda – Items Nos. 1 – 5

1. CALIFORNIA ASSOCIATION OF PORT AUTHORITIES – DUES FOR FISCAL YEAR 2008-2009 - APPROVED.

Communication from Richard D. Steinke, Executive Director, dated October 8, 2008,

requesting authorization of dues with California Association of Port Authorities for fiscal year September 1, 2008, through August 31, 2009, in the amount of $135,829, was presented to the Board. The recommendation was approved by the Executive Director.

2. FTR INTERNATIONAL, INC. - PARTIAL ACCEPTANCE OF WORK UNDER SPECIFICATION NO. HD-S2225 AND RELEASE OF RETENTION.

Communication from G. J. Cardamone, Director of Construction Management, dated October 8, 2008, advising that FTR International, Inc. has satisfactorily partially completed, as of October 6, 2008, work at the Security Command and Control Center as described in Specification No. HD-S2225 and recommending that said work be accepted as partially complete as of that date, and the release of retention, was presented to the Board. The recommendation was approved by the Executive Director.

3. ALL AMERICAN ASPHALT – EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE, UPON SATISFACTION OF CERTAIN CONDITIONS BY CONTRACTOR, CONTRACT FOR SPECIFICATION NO. HD-S2336 – DOCUMENT NO. HD-7379.

Communication from G.J. Cardamone, Director of Construction Management, dated October 8, 2008, requesting the Executive Director execute conditional award of a Contract with All American Asphalt of Corona, CA for Specification No. HD-S2336, to provide bituminous paving, traffic striping, pavement marking, and other related services, in the amount of

$1,385,000, was presented to the Board. The request was approved by the Executive Director.

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Board of Harbor Commissioners Minutes

AMOUNT DESCRIPTION

15,386.22 Fire Dept. – Port Plan Checker for September 2008.

898.15 Reprographics adjustment for September 2008.

1,131.00 Fingerprinting for September 2007 and June through August 2008.

154.75 Water Dept. – Rental of a two-inch temporary fire hydrant meter FH#5836 (Water meter #R59218748) for the period 8/20/08-9/3/08.

13,531.93 Public Works/Fleet Services Bureau – Work performed on Unit 3928HD (46’ dive boat) in September 2008.

32,532.42 Parks & Recreation Dept. – Charges for landscaping.

2,100.00 Health Dept. – Reimbursement for Employee Assistance Program Services for FY 2008.

170.00 Health Dept. – Reimbursement for travel immunization for James Hankla on service date 9/29/08.

1,096.73 Water Dept. – Sold one (1) 3” Badger Recordall Turbo 450 Meter with Strainer identified by Meter No. 08165791.

1,070.59 Water Dept. – Sold three (3) water meters identified by Meter Nos. N60589607, N6050268, and N60590269.

2,728.00 Technology Services Dept. - Reimbursement for WAVE publication printing costs.

was presented to the Board. The request was approved by the Executive Director.

5. SPECIFICATION NO. HD-S2327 - APPROVED AND NOTICE INVITING BIDS AUTHORIZED – INTERSECTION IMPROVEMENTS AT HARBOR PLAZA AND HARBOR SCENIC DRIVE.

Communication from A.J. Moro, Chief Harbor Engineer, dated October 8, 2008, submitting Specification No. HD-S2327 for Intersection Improvements at Harbor Plaza and Harbor Scenic Drive and requesting authority to advertise for bids for said work, was presented to the Board. The request was approved by the Executive Director.

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Board of Harbor Commissioners Minutes

Commissioner Walter moved, seconded by Commissioner Sramek that the communications be received and filed and that Items Nos. 1-5 be approved as recommended. Carried by the following vote:

Ayes: Commissioners: Sramek, Cordero, Walter, Hankla

Noes: Commissioners: None

Absent: Commissioners: None

Regular Agenda.

6. RESOLUTION RESETTING THE REGULAR MEETING OF MONDAY, OCTOBER 20, 2008 – RESOLUTION NO. HD-2470 - ADOPTED.

Communication from Alex H. Cherin, Executive Officer to the Board, dated October 8, 2008, recommending adoption of a resolution authorizing resetting the regular meeting time of the Monday, October 20, 2008, Board meeting to 9:00 a.m., was presented to the Board. The recommendation was approved by the Executive Director.

Commissioner Sramek moved, seconded by Commissioner Walter that the communication be received and filed and that the resolution entitled “A RESOLUTION OF THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LONG BEACH SUSPENDING ARTICLE VIII.A AND C OF THE GOVERNANCE BYLAWS AS SET FORTH IN HARBOR

DEPARTMENT ORDINANCE NO. HD-2424 RELATING TO THE MEETING OF THE BOARD OF HARBOR COMMISSIONERS AND ITS COMMITTEES, AND RESETTING THE TIME OF THE REGULAR MEETING AND COMMITTEE MEETINGS OF

OCTOBER 20, 2008,” be declared read and adopted as read. Carried by the following vote:

7. RESOLUTION CANCELLING THE REGULAR MEETING OF MONDAY, NOVEMBER 3, 2008 – RESOLUTION NO. HD-2471 - ADOPTED.

Communication from Alex H. Cherin, Executive Officer to the Board, dated October 8, 2008, recommending adoption of a resolution authorizing cancelling the regular meeting of Monday,

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Board of Harbor Commissioners Minutes

CANCELING THE REGULAR MEETING AND COMMITTEE MEETINGS OF

NOVEMBER 3, 2008,” be declared read and adopted as read. Carried by the following vote:

8. WEBTECH WIRELESS, INC. – EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE A CONTRACT FOR THE PURCHASE OF 600 AUTOMATIC VEHICLE LOCATORS AND FLEET MANAGEMENT SERVICES AND APPROVE AMENDMENT TO

COST-SHARING AGREEMENT WITH PORT OF LOS ANGELES– DOCUMENT NO. HD-7378 - DOCUMENT NO. HD-7173J - RESOLUTION NO. HD-2469 - ADOPTED.

Communication from Robert Kanter, Managing Director, Environmental Affairs and Planning, dated October 7, 2008, recommending approval of a Contract with WebTech Wireless, Inc., for the purchase of 600 Automatic Vehicle Locators and Fleet Management Services and

Amendment to Cost-Sharing Agreement with the Port of Los Angeles, was presented and to the Board. The recommendation was approved by the Executive Director.

Commissioner Sramek moved, seconded by Commissioner Walter that the communication be received and filed and that the resolution entitled, “A RESOLUTION OF THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LONG BEACH AUTHORIZING THE EXECUTIVE DIRECTOR TO PURCHASE AUTOMATIC VEHICLE LOCATOR DEVICES THROUGH A CONTRACT BETWEEN THE GATEWAY CITIES COUNCIL OF

GOVERNMENTS AND WEBTECH WIRELESS, INC.,” be declared read and adopted as read. Carried by the following vote:

9. ADOPTION OF THE NEGATIVE DECLARATION/APPLICATION SUMMARY REPORT FOR FORMER LONG BEACH NAVAL COMPLEX INSTALLATION RESTORATION SITE 7 DREDGING PROJECT – RESOLUTION NO. HD-2472; ADOPT THE

APPLICATION SUMMARY REPORT; AND ISSUANCE OF LEVEL II HARBOR DEVELOPMENT PERMIT HDP #08-014.

Communication from Richard Cameron, Director of Environmental Planning, dated October 7, 2008, requesting adoption of the Negative Declaration/Application Summary Report for the former Long Beach Naval Complex Installation Restoration Site 7 Dredging Project; adopt the Application Summary Report; and the issuance of Level II Harbor Development Permit HDP #08-014, was presented to the Board. The recommendation was approved by the Executive Director.

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Board of Harbor Commissioners Minutes

Commissioner Sramek moved, seconded by Commissioner Walter that the communication be received and filed, and that the resolution entitled “A RESOLUTION OF THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LONG BEACH ADOPTING A

MITIGATED NEGATIVE DECLARATION, APPLICATION SUMMARY REPORT AND MITIGATION MONITORING AND REPORTING PROGRAM FOR THE FORMER LONG BEACH NAVAL COMPLEX INSTALLATION RESTORATION SITE 7 DREDGING PROJECT APPROVING THE PROJECT AND MAKING CERTAIN FINDINGS AND DETERMINATIONS RELATIVE THERETO,” be declared read and adopted as read. Carried by the following vote:

Public Comments on Non-Agenda Items.

There was no one present to address the Board on non-agenda items.

New Business.

Heather Morris, Director of Communications, presented to the Board a 30 second Port advertisement. She also showcased several awards that the Port received from various organizations.

Commissioner Walter shared with Ms. Morris that he uses the motto “making the world a better place for everyone”.

Alex Cherin, Executive Officer to the Board, recognized Commissioner Cordero on his participation in the Long Beach Marathon ½ Marathon and employees who participated in the LB Marathon Bike Tour.

Closed Session.

At 3:30 p.m., President Hankla recessed the Board meeting to hold a closed session:

CONFERENCE WITH LEGAL COUNSEL – THREATENED LITIGATION

Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9 of the Government Code (one case).

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Board of Harbor Commissioners Minutes

Adjourned.

At 4:31 p.m., Commissioner Walter moved, seconded by Commissioner Sramek that the meeting be adjourned sine die. Carried by the following vote: