ICOX data communications and moves 6.01E 6.02S SE/TIS/CS Aug 08 Aug 08 Jones Chaput Move the data equipment, PC's & phones for the IA department from ADMIN to ICOX once the renovation is completed.
Installation of PC Alert 6.03E 6.02S SE/TIS Oct 08 Oct 08 Jones P/VP Implementation of servers and software client to all PC's on campus in support the campus-wide Emergency Alert System.
Installation of PA Alert 6.03E 6.02S SE/TIS Apr 09 Apr 09 Jones P/VP
Purchase and implementation of software module that will allow the current Emergency Alert System for PC's to broadcast to phones with PA capibitlity. The message sent to PC's will be converted from text to voice to all classrooms and conference rooms over the speaker.
Installation of phones in Classrooms and Conference rooms
6.03E
6.02S TIS Jan 09 Apr 09 Jones P/VP
Install telephones in all classrooms and conference rooms that do not currently have phones. These phones will be integrated into the PC/PA alert system for notification initiated by Public Safety in emergency situations.
Expansion of Wireless Network 6.04E
6.02S SE/TIS Dec 08 Apr 09 Jones Goodarzi Expand wireless access to all conference rooms and Gym Voice Over IP (VOIP) Feasibility Study 6.04E
6.02S TIS/SE Jun 09
Defer to
FY10 Jones Goodarzi
Investigate the feasibility, costs and timeline associated with implementing Voice Over IP.
Video conferencing enhancements 1.05S.c SE Dec 08
Extend through FY
10
Jones Goodarzi
Work with college community and the Division of Learning to identify the available capabilities of video conferencing. Identify the needs for mobile Video Conferencing, streaming video conferencing distribution, integration into smart classrooms, etc.
Planning and budgeting for Redundant Data Center 6.03S.e
SE/DB/TIS/A DS/CS/RS/W
S
Oct 08 Oct 08 Jones Goodarzi Budget estimates of costs and services to implement redundant data center in CALT 208.
Information Services Disaster Recovery Plan Update 6.03S.e
SE/DB/TIS/A DS/CS/RS/W
S
Jun 09 Defer to FY 10 Jones Goodarzi
Finalize an IS disaster recovery plan to include system outages and response times. Identify staff involved and budgetary needs in support of the plan.
OLA move to new environment 1.05S SE/ADS/CS/
WS Dec 08 Dec 08 Jones Runyon
Work with faculty and the Virtual Campus team to migrate current content on OLA to a manageable, and secure environment.
Installation of secondary ISP service to the CALT bldg. 6.03Se SE/TIS Oct 08 Sept 08 Jones Goodarzi
Add 25MB to the college's existing Internet bandwidth. Install in a secondary location to eliminate single point for failure of ISP services currently located in the library.
Project List FY 2009
Sponsor Deliverables
Est. Date Complete
Project Plan # Unit CompleteAct Date IS Contact
SSTC data connection upgrade 6.01S SE/TIS/RS Dec 08 Defer to
FY10 Jones Goodarzi
Work with the County and/or commercial providers on upgrading to fiber connectivity.
HCAT data connection upgrade 6.01S SE/TIS/RS Dec 08 Jun 09 Jones Goodarzi Work with the County and/or commercial providers on upgrading to fiber connectivity.
ANGEL LMS Upgrade to 7.3 1.01S SE/DB/WS May 09 May 09 Long/Jones Runyon Upgrade ANGEL LMS to the latest version.
A/R Invoice Creation 6.02S ADS Mar 09 Jun 09 Albert Little
i. A requirements analysis for all AR types not currently using Datatel processes and Implementation of those invoices that can be automated.
ii. A feasibility study on automating the contract class billing. Budget Software System Phase I 6.02S ADS Jun 09 Jun 09 Albert Little A requirements analysis for a new Budget Module to replace
Datatel's current Budget Module.
Budget Software System Phase II 6.02S ADS Jun 09 Defer to
FY 10 Albert Little
Implementation of the new Budget Module to replace Datatel's current Budget Module.
Datatel Interface to the ID Card System (Phase I) 6.02S DB/SE Jan 09 Dec 08 Albert Little Implementation of an ID Card system for the college: i. Staff; ii. Faculty
Hobsons Enrollment Management System (EMS)
Implementation (Phase I) 6.02S ADS Oct 08 Nov 08 Albert Grabowski
Phase I: Create an interface between Datatel and the EMS system for the Credit application.
Hobsons Enrollment Management System(EMS)
Implementation (Phase II) 6.02S ADS Mar 09
Extend through FY
10
Albert Grabowski
Phase II: Create the On-line application and a upload process and interface between Datatel and the EMS system for the Credit application.
Financial Aid Web Enhancements 4.07S ADS Dec 08 Jan 09 Albert Grabowski
Custom web forms that show i. documents that are outstanding from the student's FA file; ii. Status of student's application; iii. VA information
XP/Office 2007 Implementation and Rollout 6.02S CS/SE/RS/IS Jun 09 Jun 09 Campbell/ Porter Goodarzi
Implement project plan to test, image and deploy MS XP and Office 2007 on all college systems. Work on server policies and configuration to accommodate campus-wide conversion to XP.
aacc.edu Revamp 5.07S WS TBD Defer to FY
10 Long Schulte
Based on recommendations from the web site analysis, aacc.edu will undergo architecture and a re-design. Other deliverables are still TBD.
MyAACC Updates 1.05S.c WS Jun 09 Jun 09 Long Goodarzi
Runyon
Work closely with Virtual Campus to create a presence/tab within the portal. Other deliverables include: researching the requirements on the use of roles for targeted content, researching requirements using WebAdvisor components in individual channels and developing a rich editor for creating and updating channel content.
OASIS - Online Advising Scheduling System 4.07S WS Jun 09 Jun 09 Long Grabowski Implement the online advising scheduling system that allows students to schedule their appointments via MyAACC. Online College Catalog Implementation 5.07S WS Jun 09 Jun 09 Long Schulte Implement electronic version of the college catalog in-house.
Online Student Opinion Form Pilot 4.08S.a WS/DB May 09 May 09 Long Runyon
Using the Snap Survey Software, IS staff, in conjunction with Virtual Campus staff will create an on-line Student Opinion Form pilot for use in the evaluation of Spring 09 classes.
Online Tuition and Fees Calculator 4.07S
5.07S WS/ADS Jan 09 Aug 09 Long Schulte
As a replacement for the Tuition and Fees calculator in the print schedule of classes, IS staff will develop an online tuition and fees calculator which will provide estimated costs for classes.
Career Building Renovation Project Phase II 6.02S
6.06S CS/SE/RS Jan 09 Feb 09 G. Wood Jones Chaput
Disconnect, coordinate move, and reconnect and configure all IS related equipment for all faculty and staff moving back into Careers building. Manage and coordinate all A/V "Smart" installations in various types of rooms. Repack, move and set up all Customer Support Services groups after all other customers are in place and ready for the spring 2009 semester. Planning and installation of all data communications equipment in support of the Careers renovation.
Recommendation for AV equipment replacement cycle 6.03S.b CS/SE/RS May 09
Extend through
FY10
G. Wood Goodarzi
Utilizing replacement cycle data from industry gathered last year, gather baseline data on existing equipment hourly usage and write proposal to implement starting in FY2010.
Project List FY 2009
Sponsor Deliverables
Est. Date Complete
Project Plan # Unit CompleteAct Date IS Contact
Software Asset Management Process 6.01E 6.02S CS/SE/RS Jun 09 Jun 09 G. Wood Goodarzi
Analyze current processes for software procurement.
Determine areas of weakness and potential liability. Document and rewrite procedures to centralize process and reflect newer industry standards of license management and procurement.”
Mac Mini Lab - GBTC 408 1.06S RS/SE Oct 08 Oct 08 Porter Harland-White
Modify computer lab to accommodate the installation of 17 Mac Mini's and KVM switches to be used in conjunction with scheduled Continuing Education classes for fall of 08.
FY09 PC Deployment 6.04E
6.02S CS/RS
Jan 09 Jun 09
Dec 08 Apr
09 G. Wood Goodarzi
Complete imaging, deployment, and recycling of 732 PC's on the Arnold campus.
Unimarket Procurement System Implementation 6.02S ADS/DB/SE/
CS Oct 08 May 09 Albert Little
Phase I of the Implementation of the integration between Datatel and the Unimarket procurement system: including integration of purchase orders, receiving, G/L account information, and invoicing.
Con Ed Web Registration for Contract Classes
Requirements Analysis 6.02S ADS/DB Feb 09 Feb 09 Albert Harland-White
Requirements Analysis/Feasibility study to investigate if students can register for contract courses via the web. Identify Students & Programs for MHEC Reporting of the
Workforce Investment Act (WIA) 6.02S ADS Jan 09 Mar 09 Albert Harland-White
A requirement analysis and implementation of a streamlined process to send information to MHEC on students who have completed WIA courses.
Electronic Schedule Building - Phase II 6.02S ADS Jun 09 Defer to
FY 10 Albert Harland-White
A process to update Datatel with course information that resides on four or more screens from only one newly developed screen.
LEGEND:
Plan# Unit
S-Strategic Plan ADS Applications Development & Support CM Content Management
CS Customer Support Services DB Database Administrator IS IS Departmental Operations MS Media Services
RS Remote Sites SE System Engineer
SIS Software Training Specialist
TIS Telecommunications & Infrastructure Support WS Web Services
HR/PR Fiscal Year-End Processing ADS Sep 08 Sep 08 New wage records, benefit cost records, vacation and sick accruals complete, sick leave assessment complete.
W2 Patch/Yearly Modifications ADS Jan 09 Jan 09 Update current W2 processes with yearly Federal/Datatel updates.
W2 Processing ADS Mar 09 Mar 09 Provide employees with printed W2 forms, supply files to state and federal agencies.
1099 Processing ADS Mar 09 Mar 09 Provide vendors with printed 1099 forms, supply files to the IRS.
1098T Processing ADS Mar 09 Mar 09 Provide students with printed 1098t forms, supply files to the IRS.
CF Fiscal Year-End Processing ADS Oct 08 Oct 08 Work with the user group to run the Datatel fiscal year end process to close the books on FY08.
FAIS ADS Nov 08 Nov 08 Financial Aid annual reporting to MHEC.
Update the EIS Cubes ADS On-going On-going Update the EIS Cubes with correct terms, semesters, and dates.
Operational List
FY 2009
Est. DateComplete Deliverables
Project Unit Act Date
Complete
Network Firewall Upgrade SE Sep 08 Sep 08 Upgrade existing firewall.
Data Communications Infrastructure
hardware/software upgrades SE Jun 09 Jul 09
Upgrading memory and software in edge closet devices to allow routing capabilities in support of redundant data center.
Update of all internal Information Services Processes SE/CS/IS/RS May 09 Jul 09 Create documentation for all processes in all areas of IS as defined by the Financial and Security audits. Identify and updated 50% of the documentation by May 2009.
Redundant Data Center server infrastructure
installation SE/TIS Feb 09 Apr 09
Configure new VMWare chassis in preparation for the redundant data center. This will involve the replication of servers and data to the new data center for redundancy.
Upgrade of Domain controllers to Server 2008 SE Jun 09 Mar 09 Upgrade all domain controller servers to Server 2008
Financial Audit Tasks SE/ADS/WS/RS/C
S Jan 09 Dec 08
Address any audit findings from the financial audit due in July/August. Document timelines and actions in a spreadsheet.
Security Audit Tasks SE/ADS/WS/RS/C
S On-going On-going
Identify security audit tasks to be accomplished from previous years audit and upcoming audit. Document in spreadsheet with timelines and budgetary needs.
UPS Replacement SE/TIS Jun 09 Jul 09 Schedule replacement of UPS's that are no longer supported by maintenance.
Email Policy/Email Retention SE Jun 09 Defer to FY
10 Work with documentation retention team to address outcomes regarding email retention.
Upgrade of Router at AMIL SE/TIS Jun 09 Defer to FY
10 Upgrade the core routers at AMIL
Upgrade of Router at GBTC SE/TIS Jun 09 Defer to FY
10 Upgrade the core router at GBTC Upgrade facilities work order system for wireless access
(TMA) SE/DB Jun 09 Jun 09
Work with facilities to implement wireless access to two laptops and ten handheld devices to be used by facilities personnel to update and receive work orders in the field.
Upgrade Data Center to CAT6 cable infrastructure TIS Jun 09 Mar 09 Upgrade all cabling in the data center to support higher data speeds.
Bandwidth Management SE/RS/CS Dec 08 Defer to FY
10 Review products to manage the college's bandwidth and submit recommendation. Installation of data closet in Administration Building SE/TIS/CS Dec 08
Extend through FY
10
Coordinate installation of appropriate data closet in ADMIN. Feasibility study for replacement of cable TV
infrastructure SE/TIS Mar 09
Extend through FY
10
Look at alternative technology to allow network infrastructure to support CATV. Document recommendation and costs.
Operational List
FY 2009
Est. DateComplete Deliverables
Project Unit Act Date
Complete
Investigate the feasibility of implementing a more formal printer (labs only) and monitor replacement cycle
CS Jun 09 Jun 09 Perform research and study with National Imaging partner to determine feasibility of implementing possible replacement cycles of various printers in labs only
Complete pilot program for PC donation to qualified
students. CS Sep 08 Sep 08 Provide 25 PCs to financially qualified students.
Winter Smart Classroom PM's CS Jan 09 Jan 09 Perform cleaning and periodic maintenance of Smart and A/V equipment. Winter Lab Computer PM"s CS Jan 09 Jan 09 Perform cleaning and periodic maintenance of lab PC's
Upgrade ColdFusion Server to CF8 WS Mar 09 Defer to FY
10 Upgrade CF server to latest version.
Sharepoint Test Environment WS/NS May 09 May 09 A test environment for MS Sharepoint. Phase I will involve a small group (yet TBD) to test document sharing capabilities. Phase II will involve testing the product for potential portal and/or intranet use
Portal Plan WS Apr 09 Jul 10 The portal plan will contain next steps for portal growth, with the inclusion of an intranet plan.
Version Control Software WS Nov 08
Extend through FY
10
Web Services will research and implement an alternate solution to what's currently being used, MS Visual Source Safe. The result will be increased productivity.
Incorporate Luminis Code into Version Control WS Jun 09 Defer to FY 10
Increased productivity by allowing developers to rollback various versions of the code as needed and will adhere to the check-in and check-out system for the Luminis code.
College-wide Video Production MS Ongoing Jun 09
Media Services will produce three yearly college-wide videos to include the MLK Breakfast, the NISOD Award Winners and 2009 Commencement (including 2009 Health Professions Graduation Ceremony).
Infotech Newsletter Production CM Ongoing May 09 IS will produce four quarterly newsletters for publication.
CUSTOMER SUPPORT SERVICES – Geoff Wood
Review and update IS-standard policies and
procedures. IS On-going On-going Update college-wide standards and procedures, as appropriate.
Clean-Up of Shared Drives CS/RS Jun 09 Jul 09
Coordinate the audit of shared folders at the Arnold, AMIL and GBTC sites by December 2008. Develop procedures for the identification and verification of group rights for current and new folders. Coordinate the clean up of shared drive folders for Arnold, AMIL and GBTC.
Installation of Point of Service (POS) System at HCAT SE/RS/TIS Dec 08 Dec 08 The installation of a Point of Service system to support instruction.
LEGEND:
Plan# Unit
S-Strategic Plan ADS Applications Development & Support CM Content Management
CS Customer Support Services DB Database Administrator IS IS Departmental Operations MS Media Services
RS Remote Sites SE System Engineer
SIS Software Training Specialist
TIS Telecommunications & Infrastructure Support
WS Web Services
