The top of each Update page consists of the same fields as its corresponding Create page. If you need to use any Update page to add to your invoice group, type or line type, you can refer to the steps in the corresponding Create page. The main
difference is that you complete each Update page processing by clicking the Update button, rather than a Create button.
The sections that follow describe the steps for the Create pages only.
7.7.1 Create an Invoice Group
Prerequisites
NoneResponsibility
Lease Super User, Accounts Controller or Operations Manager
Module
Oracle Lease Management
Navigation
Setup > Receivables > Invoice Groups
Steps
1. In the Invoice Group page, click the Create Invoice Group button.
The Create Invoice Group page appears.
2. Enter the Name, and optionally, the Description.
3. Use the Multi-Contract Invoices checkbox to determine either:
■ To have one contract per invoice.
■ To have a multiple contracts per invoice.
If you want to combine contracts on an invoice, check the Multi-Contract Invoices checkbox, otherwise leave it blank.
4. Optionally, enter the Start Date and End Date for this invoice group.
5. Click Create.
7.7.2 Create an Invoice Type
Prerequisites
NoneResponsibility
Lease Super User, Accounts Controller or Operations Manager
Module
Oracle Lease Management
Navigation
Setup > Receivables > Invoice Groups
After the confirmation message on the Create Invoice Group page appears, the Create Invoice Type page appears.
Steps
1. In the Create Invoice Type page, enter the Name and optional Description.
2. Check the Provide Contract Detail checkbox to specify the contract number on the invoice line, otherwise leave it blank. The effect of leaving this checkbox blank is to combine the same billing type from multiple contracts into one invoice line.
For example, without contract detail, rents for contracts 001,002 and 003 are grouped together and displayed as one rent amount.
3. Check the Combine Assets checkbox to combine the same billing type per contract into one invoice line, otherwise leave it blank.
For example, if contract 001 has two assets, both of billing type Rent, checking the Combine Assets checkbox results in one invoice line for contract 001 with billing type Rent.
The allowable combinations of the Provide Contract Detail and Combine Assets check boxes are:
4. Click the Create button.
7.7.3 Create an Invoice Line Type
After the confirmation message on the Create Invoice Type page, the Create Invoice Line Type page appears.
The Invoice Line Type page is where you:
■ Sequence the invoice lines.
■ Provide a line name.
As you enter invoice line type details, you also:
■ Associate streams to invoice lines.
■ Optionally combine different billing type amounts into one invoice line--for example, bundling Rent and Service Tax into a single line called Rent.
Prerequisites
If you want to associate your own billing types to invoice lines, you must have created billable streams: streams with the attribute Billable set to Y. For more information, see Section 7.1.1, "Set up Fee and Expense Streams Types".
Responsibility
Lease Super User, Accounts Controller or Operations Manager
Important: If contracts are combined into a single line for every billing type, then all assets must be grouped together. In other words, if the Provide Contract Detail checkbox is unchecked, then the Combine Assets checkbox must be checked.
Provide Contract Detail Combine Assets
Unchecked Checked
Checked Checked
Unchecked Unchecked
Module
Oracle Lease Management
Navigation
If you are using the fast-track method of creating an invoice group, you arrive at this page automatically after you create the invoice type.
If you are updating an invoice type, in the Update Invoice Type page, then you must click the Create Line Type button.
Steps
1. In the Create Invoice Line Type page, enter a Sequence Number for the invoice line.
2. Enter a Line Name for the line.
The line name appears on the invoice and identify the invoice line.
3. Click the Create button.
The Streams panel appears, where you associate one or more billing type streams to an invoice line.
For example, you could create an invoice line with the line name Lease
Payment, and associate it with the two billing type streams Rent and Service &
Maintenance.
4. For each stream that you want associate to an invoice line, click the Go button beside the next empty Stream Name entry, and select your billing type stream from the list that appears.
5. If you need to associate more than one billing type per invoice line, click the button to Add Another Row, and repeat step 4.
6. If required, repeat step 5 until there are no more billing type streams to associate with the invoice line.
7. Click Submit.
7.7.4 Specify a Default Invoice Line Type
Each invoice group must have an default invoice line type for the billing types not specifically assigned to an invoice line type.
You cannot specify the default invoice line type for an invoice group as you are creating the invoice group. You must first create the invoice group, together with its constituent invoice types and invoice line types - only after you have created the complete invoice group can you specify which invoice line type should be the default for the invoice group.
Prerequisites
You must have created an invoice group, with at least one invoice type and invoice line type.
Responsibility
Lease Super User, Accounts Controller or Operations Manager
Module
Oracle Lease Management
Navigation
Setup > Receivables > Invoice Groups
Steps
1. In the Invoice Group page, search for the invoice group in which you want to specify a default invoice line type.
2. In the Results area, click the hypertext-linked Name of your selected invoice group.
The Update Invoice Group page appears.
3. Select the Default Line Type.
4. Click Update.
7.8 Set up Interest Rates
Oracle Lease Management supports various kinds of interest calculations for lease contracts, such as those for disbursements made prior to contract activation, or loan contracts.
You may define your own interest rates, which you can then use in many Oracle Lease Management transactions.
■ An interest rate name.
■ A category, such as Daily, Weekly, Monthly.
■ A percentage rate.
■ The effective date of the interest rate.
Prerequisites
NoneResponsibility
Lease Super User, Accounts Controller
Module
Oracle Lease Management
Navigation
Setup > Financials > Interest Rates
Steps
1. In the Interest Rates page, click the Create Interest Rate button.
2. Enter the Interest Rate Name.
3. Choose the Index Frequency (daily, weekly, monthly, quarterly, yearly, and so on).
4. Optionally, enter a description.
5. Enter the Effective From and, optionally, the Effective To dates.
6. Click the Create Button.
7. Click the Interest Rates link and select the name of the Interest Rate you just created from the Results section.
8. Click the Interest Rate Values button The Interest Rate Values page appears.
9. Click the Create Interest Rate Value button.
The Interest Rate Value page appears.
10. Enter the percentage rate.
11. Enter the Effective From and, optionally, the Effective To dates.
12. Click the Create button.
7.9 Define Late Charges Parameters
These topics describe the setup of Oracle Lease Management late charge parameters:
■ Section 7.9.1, "Create Late Policies"
■ Section 7.9.1.1, "Create Late Interest Policy"
■ Section 7.9.1.2, "Create Late Charge Policy"