Academic papers

This doctoral thesis has been completed by preparing a series of four academic papers which are in various advanced stages of the peer-reviewed publication process. Consequently, there may be a small amount of repetition between chapters, most notably within the introductions of Chapters Three, Four and Five. Table 1.1 outlines the four papers and provides details on the authors, the contribution of the candidate to the papers, targeted journals for publication, and current status at the time of printing of this thesis. The content within each published paper is in effect the same as that found in the chapters of this thesis with the exception of Chapter Five, which was under review at the time of submission. Permission has been granted by journal publishers to include these papers in this thesis.

December 2014 Page 51 Table 1.1 Thesis chapters, paper titles, authorship and candidate contribution, target journal and current publication status for each of the four journal articles produced for this thesis.

Chp Paper title Authors Contribution of candidate Journal Status

2 A review of doctoral education

Smith, Brown & Bloggs

Undertook review, collating and analysing literature and writing the review. Coauthors provided guidance on appropriate literature and had editorial input into final drafts.

Education Review

2013:27, 34- 48.

3 Battling on: Factors affecting the

progression of doctoral candidates

Smith, Bloggs & Brown

Designed survey and collected and analysed data; took lead role on writing the manuscript. Coauthors provided guidance on research and had editorial input into final drafts.

Studies in Higher Education

2014; in press

4 Stories from the trenches: navigating the doctoral minefield

Smith & Rivers

Candidate conducted interviews, analysed data and wrote the manuscript. The coauthor assisted with discourse analysis and provided editorial input into final drafts. Narrative Inquiry 2014: submitted and being revised

5 A new model for doctoral education

Smith, Bloggs, Rivers & Brown

Candidate synthesised findings and wrote the manuscript. Coauthors provided guidance on interpretation and had editorial input into final drafts

Teaching in Higher Education 2014: submitted and under review

Proof-reading of Thesis Guidelines

Thesis Masters’ and doctoral candidates may use a third party as a proof-reader at any stage during their candidature provided that certain guidelines are followed. These guidelines are available at:

December 2014 Page 52

B15: Thesis Submission Dates and Pro-rata Fees

The Rules

A candidate is required to be enrolled at the time of submitting a thesis. This means that if the candidate does not submit their thesis by the end of that semester for which they are enrolled, they will be required to (1) enrol for the next semester and (2) pay the full fees for that semester. It will not be possible for the thesis to be accepted for examination until this is done. Note that candidates can request the Revenue Management Office to allow part-payment of a semester if a firm submission date is planned that is partly into a semester. For example, if the candidate knows they will submit in February, they can apply to the Fees Office to only be invoiced for January and February. The application must be supported by the primary supervisor.

If the thesis is submitted before the end of a semester, the candidate will receive a pro-rata fees refund for that portion of that semester that remains after they have submitted. For example, if a candidate submits on 30 April, they will receive a pro-rata refund based on the two months (May and June) that remain of the first semester. In other words, the clock stops as soon as the thesis is submitted.

The pro-rata refund will be calculated based on full months only. This means that if the thesis is submitted on say 16 April, the calculation date will be considered as 30 April and the candidate will receive a pro-rata refund based on the two months that remain after 30 April.

Please note that if candidates have a student loan, the pro-rata fees refund will be made direct to the Department of Work and Income.

It is also important that candidates are aware of the following:

• Full-time candidates enrolled for the first semester only should remember that the maximum number of weeks that StudyLink allows for them to receive a student allowance is 20 weeks per semester. If a candidate suspects that they will not submit their thesis during the semester they are enrolled for, it would be advisable if they were to enrol for the entire year to ensure continuity of their student allowance. Candidates should remember that they will receive a pro-rata fees refund for any portion of the year that remains after they have submitted their thesis.

• There is a minimum enrolment level for PhD candidates, namely at least 2.5 full-time equivalent years. Pro-rata fees refunds will only apply if this minimum enrolment level has been reached. • Candidates are required to be continuously enrolled for the entire period of their candidacy.

However, a candidate may apply to defer (i.e., withdraw temporarily) from their studies for a short period due to personal reasons beyond their control. The appropriate approval should be sought in advance (where possible) from the Graduate Research Committee, through the candidate’s Head of Department, Dean (if applicable) and Pro-Vice-Chancellor (see Section B12).

An approved period of deferral will mean that the candidate will be credited at a future date with the pro-rata fees for that period. For example, if the candidate is away for three months, then they will be credited with three months' fees.

December 2014 Page 53 • The fees of new candidates enrolling for the first time will be calculated on a pro-rata basis, also based on full months only. For example, a candidate starting on 10 October will be charged fees calculated from 1 October until the end of the year, namely three months.

• Candidates may apply for a refund of the Welfare Services and Recreation Fee on a pro-rata basis provided that their thesis has been submitted. Candidates who receive a refund will be required to surrender their University ID Card at the time of application.

December 2014 Page 54

B16: The Examination Process

Outline of the Examination Process

The PhD examination process includes the following main stages: