ACTIVITIES OF THE TRC .1 Conferences

Three types of conferences are convened as part of the tenure review process. The activities of each conference are described below.

20.8.1.1 Pre-Evaluation Conferences

1. Explain/review the evaluation process and forms.

2. Explain/review/update the Growth and Development Plan.

3. If applicable, review/discuss the previous Summary Evaluation Report.

4. Schedule dates for observations and the administration of student evaluations

128 and distribute evaluation forms.

20.8.1.2 Progress Review Conferences

1. Review information from the observations.

2. Review and modify the Growth and Development Plan.

3. Review self-evaluation. If applicable, review/discuss the previous student evaluations.

4. Review performance related to all applicable professional obligations as per evaluation criteria.

5. Review/discuss the summary of student evaluations.

6. Develop/review/discuss the Improvement Plan when applicable. (See article 20.11.)

20.8.1.3 Post Evaluation Conferences

1. Review and finalize the Growth and Development Plan.

2. Present and review the Summary Evaluation Report, and the Summary of Student Evaluations.

3. Sign the Summary Evaluation Report.

4. Notify the tenure-track contract faculty member that he/she has two (2) calendar weeks in which to provide any written response to the Summary Evaluation Report.

20.8.2 Growth and Development Plan

Tenure-track contract faculty will design a Growth and Development Plan. This plan may include the following:

20.8.2.1 A description of how the faculty member plans to develop/demonstrate competency in performing instructional responsibilities.

20.8.2.2 A description of how the faculty member plans to develop/maintain professional relationships with students.

20.8.2.3 A description of how the faculty member plans to develop/participate in other professional responsibilities.

20.8.2.4 A list of activities and accomplishments related to the tenure-track contract faculty member’s professional, instructional, non-instructional, organizational and collegial development. (See 20.6)

20.8.2.5 A plan for future activities/goals in the above areas. Examples of these activities may include: conferences, committee work, development of teaching strategies, professional accomplishments (awards, grants, publications, research projects, etc.

- see 20.6.1).

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It is expected that the post evaluation conference should include an updated Growth and Development Plan and be considered for future evaluation purposes.

20.8.3 Student Evaluations

20.8.3.1 Although the central focus of the evaluation process shall be the TRC input, information from student evaluations may provide a worthy basis for discussion during the evaluation conferences. During the tenure-track contract faculty member’s first, third, fifth and seventh semesters, student evaluations shall be completed for each of the tenure-track contract faculty member’s course sections.

During alternate semesters (second, fourth and sixth), at least one course section must be evaluated by the students. Student evaluations shall be given between the Pre-evaluation and the Progress Review Conferences.

20.8.3.2 English as a Second Language (ESL) instructors, when being evaluated by students in their ESL courses, may choose to be evaluated using either the standard Student Evaluation scantron form or the English as a Second Language Student Evaluation scantron form. It is highly recommended that ESL instructors use the English as a Second Language Student evaluation scantron form when being evaluated in classes that are three levels or more below English 1A, such as the ESL 310/320/330/340 level courses.

20.8.3.3 For non-instructional faculty, approximately twenty (20) student evaluations shall be collected by the administrator or designee.

20.8.3.4 Student evaluation forms shall be distributed near the middle of the course or semester by an administrator, peer faculty member or a designee, completed in the absence of the faculty member, and collected by the administrator, faculty member or designee.

20.8.3.5 Both the computer scored and written portions of the Student Evaluation Forms shall be given to the appropriate administrator for tabulation and transcription. A copy of the results shall be given to the TRC chair for discussion with the tenure-track contract faculty member during the Progress Review Conference.

20.8.3.6 The tabulated results from the Student Evaluation Forms and the transcription of the written comments shall be included in the tenure-track contract faculty member’s portfolio. The original written comments of the Student Evaluation Form shall be retained by the administrator and a copy shall be returned to the tenure-track contract faculty member after final grades are posted, if requested.

20.8.4 TRC Observations

Each member of the TRC will make at least one classroom or site observation in each year of the tenure process. The TRC shall coordinate their observations so that each member observes different courses or different sessions of the same course. Observations shall be

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scheduled in advance with the consent of the tenure-track contract faculty member. Prior to the observation, the tenure-track contract instructional faculty member shall provide a course syllabus, and may provide a lesson plan.

Observations shall be completed prior to the Progress Review Conference. Committee members who are observing teaching and service performance shall recognize and support a diversity of effective styles and methods of instruction and service delivery.

20.8.5 Summary Evaluation Report

The TRC Chair shall draft the Summary Evaluation Report based on classroom/site observations, administrator and student evaluations, job description and the tenure-track contract faculty member’s Growth and Development Plan.

20.8.5.1 The report shall then be finalized and signed by the TRC and the tenure-track contract faculty member. In the event that a member of the TRC refuses to sign the report such refusal shall be noted and the report shall proceed forward.

20.8.5.2 Where appropriate, the TRC shall make specific recommendations to remedy any problems identified. The tenure-track contract faculty member’s Growth and Development Plan shall then be revised to include these recommendations.

20.8.5.3 The Summary Evaluation Report shall make one of four recommendations: