Address Lists

Under Address lists, you can create your own address lists to be selected for individual jobs. The available addresses are taken from the Active Directory.

Creating, editing or deleting address lists

2. Click Address lists.

3. Right-click and select New - Address list from the context menu. 4. Enter a meaningful name for the address list.

5. Click the Select members icon: .

6. In the window that opens, select the addresses to be added and click Add. To add your own addresses to the address list, enter them in the input field. You can use the * (asterisk) and ? (question mark) wildcards. It is also possible to enter formally invalid e-mail addresses such asinfo@domain. Press Enter before each new entry.

To search for an entry in a large list of custom addresses, click on the Search icon . This text search function is also available for dictionaries.

To remove an entry from the list, select it and click Remove.

7. Click OK.

8. Allow adding addresses from quarantine

Use this option to specify whether or not addresses from quarantined messages can be directly added to this address list. When checked, you can add the quarantined mail’s sender address to various address lists with the Add button in 3.3.3 AntiVir Monitor. By default, the following address lists are enabled for direct access:

• Anti-Spam: Blacklist

• Anti-Spam: Newsletter Blacklist • Anti-Spam: Newsletter Whitelist • Anti-Spam: Whitelist

9. Click OK again.

10. To delete an address list, click Address lists, right-click the list and select Delete from the context menu.

Using and Handling Addresses Within a Job

In each job, the Addresses tab allows to set the users for whom a job is valid. Most of the current application cases can be set with options available:

Set whether the job is to be valid for all users or restricted to internal or external users. This selection is available for senders and recipients.

Note: Both conditions in the Message from and Addressed to fields must come true for an action to be triggered (logicalAND!).

Split up emails with multiple recipients: If a message is addressed to several

recipients and one or more of these are entered in an address filtering job, the message is split into two e-mails: one for the recipients specified in the address filtering job and one for the remaining recipients. Only the message with the specified recipients is processed by the job. The message is not split if no address filtering was defined for the recipients! Note that splitting messages affects the performance of your server.

Scanning for viruses

Corporate policy: You want to scan all messages for viruses. In this case it is not enough to scan messages from external domains only: you also have to make sure that no infected mail leaves the company. The specified actions (scanning for viruses, if necessary cleaning the file and sending a copy to Quarantine), must therefore be

performed regardless of the sender and recipient address. Implementation: The action is executed for Message from:<All

Senders/Recipients>and Addressed to:<All Senders/Recipients>. There are no exceptions. Each mail from each sender to each recipient is checked for viruses. The following are the address settings for the job:

The Advanced window of the Addresses tab provides options for an easy

implementation of more complex corporate policies . Click on the Advanced button, and when finished, click the Basic button to return to the standard selection.

Job for blocking file attachments

Company policy: Let us assume you want to block messages with attached video files from Internet domains unless they are addressed to Marketing or Management.

• Run this job when a message arrives from checks the sender(s). So does the exception Except where addressed from.

• And where addressed to checks the recipient(s). So does the exception Except

where addressed to.

Implementation: The address settings in the job should look as follows: The specified job action (i.e. blocking files with video attachments) is performed for the<External Senders/Recipients>specified under Run this job when a message arrives from and is not performed for the<Internal Senders/Recipients>specified under And

where addressed to. Under Except where addressed to, enter the Marketing and

Management addresses. If you have not already entered these as a group in the Active Directory, you can enter them individually. All video attachments from external senders to internal recipient will now be blocked unless the recipient is a member of the Marketing department or a corporate manager. These are the address settings for the job:

Note: As a general rule, all of the conditions specified in the senders and

recipients fields must be fulfilled for an action to be initiated (logicalAND). If several addresses are entered within the same condition (e.g. senders), only one has to apply to trigger the action. The exceptions (except where addressed from/to ...) have no effect on the initiation of this action. Messages to or from these addresses are forwarded without performing any of the actions defined.

To specify the addresses for a specific condition, click Internal Senders/Recipients, No

addresses selected or a corresponding entry in the exceptions. This opens the Select

Addresses dialog:

You can also use the AntiVir address lists:

The Avira AntiVir Exchange address lists are permanent lists, generated from the global Avira AntiVir Exchange Server settings that are prompted for and entered during

installation or which you have configured manually. Also refer toAvira AntiVir Exchange Server settings.

Tip: User defined address lists and AntiVir address lists are available only when you select addresses for a job. User defined address lists can be edited at any time; AntiVir address lists cannot be edited at all.