Tableau Server comes with several views for administrators, to help monitor activity on Tableau Server. Administrative views are located in the Analysis table on the Maintenance page:
See the following for more information:
Server Activity
The Server Activity administrative view gives you a snapshot of Tableau Server activity during the past 30 days.
In Total Views Over Time, you can hover your mouse over any point in the line and see a tooltip that shows the number of views that were opened that day, along with other information:
Click at a point on the line to update the bar charts below to show which workbooks were being viewed that day and who was doing the most viewing:
Time, 24-Hour Total Viewing Pattern sums the data in Total Views Over Time and
displays it in a 24-hour time period so that you can see typical patterns over the course of a day:
User Activity
The User Activity view can help you gauge how heavily your Tableau Server installation is being used and whether you may need to buy additional licenses. Specifically, this view shows you who is signed into Tableau Server, from where, and when they last interacted with the server.
If a user is signed in from multiple browsers, that will be shown as well. For example, if a user signs in once from Internet Explorer and once from Mozilla Firefox, that user's name appears twice. But if a user signs in twice from Mozilla Firefox, the user's name appears just once.
Currently Active means that the user interacted with the server during the past five minutes.
Recently Active indicates that the user was active five to fifteen minutes ago, and Idle means there's been no activity from the user for the last 15 minutes. By default, after four hours of
inactivity, users are signed off of Tableau Server. You can change this setting by using the tabadmintabadmin set options on page 377option.
In the Detailed User Activity view, circles indicate an action, such as signing in or filtering a view. Bars span the total time period over which there was activity. To learn more, just hover over an area and a tooltip appears:
Performance History
Use View Performance History to see which views are the most expensive in terms of server performance.
These include meta data checks, data gathering queries, local computing, and view rendering for the initial load of a workbook. Subsequent filtering and drilling down do not impact these.
Outlier marks represent requests with the biggest impact on server performance.
In the example below, the Load View request for the "by region" view in the "USSales01"
workbook took 0.235 seconds to get information about the workbook and make an initial connection to the data source:
The Compute View request for the same view took 5.398 seconds for data queries, local computing and view rendering for the initial display:
Background Tasks
The Background Tasks view displays tasks that the server runs. The most common tasks are those associated with user actions. These are selected by default under Task Type:
Tasks can have a status of successful completion, error, in process, or pending:
Icon Description
Error—Server was unable to complete the task.
Success—Server completed the task.
In process—Server is currently completing the task.
Pending—A task that the server has not yet started.
For details on a task, hover over its icon:
Tableau Server can run multiple background processes in parallel. The IP addresses under Background ID in the Background Tasks view show you which machines are assigned to run background processes:
A multi-core machine running more than one background process will be listed with <IP address>:0for the first process, <IP address>:1 for the second, and so on.
Note Reap Extracts is a background task that Tableau Server runs once per hour. This task checks all the extracts on Tableau Server, and if an extract is marked as an orphan it deletes the extract. Orphaned extracts include extracts for workbooks that have been deleted, extracts that have been refreshed, and extracts for workbooks that have been republished. The reap extract background task is a normal part of the Tableau Server maintenance process. The reap extract schedule cannot be changed or removed.
Space Usage
The Space Usage view can help you identify which workbooks and data sources are taking up the most disk space on the server. Disk space usage is displayed by user, project, and by the size of the workbook or data source and is rounded down to the nearest number:
Move your cursor over any size bar to display usage details:
Customized Views
People working with views can use theRemember my changesoption to save their customized views and publishers can allow or prevent thesharing of customized views.
The Customized Views administrative view lists all the views on the server that have been customized with Remember my changes. It can be used as one indicator of a view's popularity or importance: