June 30, 2021
EVALUATION AND RECOMMENDED ACTION:
The College of Alameda has evaluated the deliverables to date for Innova Management Services and found them to be satisfactory.
The President of CoA and the Interim Chancellor recommend approval.
File Attachments
FY 20-21 ICC - Laney- Innova Management Services - $48300_CTS#103170 - signed.pdf (828 KB) MARC ICC CoA Innova Mgmt Services 4-13-21 BOT.pdf (2,200 KB)
Subject 6.1 Consider Approval of Independent Contractor Agreement (ICC) for Innova Management Services, LLC (Innova) with College of Alameda in the amount not to exceed $25,400 for FY 20-21; Presenter: President Jones.
Meeting Apr 13, 2021 - REGULAR MEETING OF THE BOARD OF TRUSTEES
Type Action (Consent)
https://go.boarddocs.com/ca/peralta/Board.nsf/Private?open&login# 31/59 be no separate discussion on these items prior to the time the Board votes on them, unless a Board member requests that a specific item be removed from the Consent Calendar for action and a separate vote. Public comment on Consent Calendar items from anyone completing a card will be heard prior to the Board’s vote on the Consent Calendar. All Board approved contracts are subject to final negotiation and execution by the Chancellor.
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TO: Peralta Board of Trustees
FROM: President Rudy Besikof, Laney College PREPARED BY: Cassandra Upshaw and Pak Ho
BACKGROUND/ANALYSIS: Vendor Jason Ho DBA Focus International Advertising
DESCRIPTION AMOUNT BOARD APPROVAL DATE
$56,900.00 Needs Board approval at the April
13, 2021, meeting
DELIVERABLES/SCOPE OF WORK:
Under this addendum, Jason Ho, DBA Focus International, will facilitate filming and arranging air time for local television stations serving English, Chinese, and Spanish-speaking populations as a marketing tool to boost enrollment. Airing the advertisements is expected to impact enrollment for the Summer and Fall 2021 terms positively.
ANTICIPATED COMPLETION DATE:
June 30, 2021
EVALUATION AND RECOMMENDED ACTION:
Laney Campus's Dean of Enrollment Services has evaluated the deliverables to date for Jason Ho DBA Focus International and found them to be satisfactory.
The President of Laney College and the Interim Chancellor recommend approval.
File Attachments
ICC - Focus International Add#2_CTS#122925 - signed.pdf (2,168 KB) EXHIBIT - A1_Focus Intl. 3.30.21.pdf (104 KB)
Subject 6.2 Consider Ratification of an Addendum to the Independent Contractor Agreement for Jason Ho/Focus International Advertising in the amount of $56,900.00. Presenter:
President Rudy Besikof
Meeting Apr 13, 2021 - REGULAR MEETING OF THE BOARD OF TRUSTEES
Type Action (Consent)
All matters listed under the Consent Calendar are considered by the Board of Trustees to be routine or sufficiently supported by back-up information as to not require additional discussion. Consent Calendar items will be enacted by one motion. There will
https://go.boarddocs.com/ca/peralta/Board.nsf/Private?open&login# 33/59 items from anyone completing a card will be heard prior to the Board’s vote on the Consent Calendar. All Board approved
contracts are subject to final negotiation and execution by the Chancellor.
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TO: Peralta Board of Trustees FROM: Dr. Nathaniel Jones III
PREPARED BY: Teddy Washington, President's Office & Eva D. Jennings, Dean/Career and Workforce Education CTS Ticket # 124071
BACKGROUND/ANALYSIS:
The California Community Colleges Chancellor's Office (CCCCO) provides grant funding for all Regional Directors working across California. College of Alameda applied for and was awarded a grant to host a Regional Director for Advanced Transportation and Logistics, specifically, Pam Gutman. Rancho Santiago Community College District is the fiscal agent for Regional Director contracts. The amendment increases the contract from $200,000 to $250,000 and extends the length of the contract by six months. This grant's original term was from July 1, 2020, to June 30, 2021.
EVALUATION AND RECOMMENDED ACTION:
The President of CoA and the Interim Chancellor recommend approval.
File Attachments
Grant Agreement Amend RD_ATL 20-453-001 Peralta CCD.pdf (674 KB)
Subject 6.3 Consider Approval of an Amended Grant Sub-Agreement Between Rancho Santiago Community College District (fiscal agent for CCCCO) and Peralta Community College District/College of Alameda. Presenter: President Jones.
Meeting Apr 13, 2021 - REGULAR MEETING OF THE BOARD OF TRUSTEES
Type Action (Consent)
All matters listed under the Consent Calendar are considered by the Board of Trustees to be routine or sufficiently supported by back-up information as to not require additional discussion. Consent Calendar items will be enacted by one motion. There will be no separate discussion on these items prior to the time the Board votes on them, unless a Board member requests that a specific item be removed from the Consent Calendar for action and a separate vote. Public comment on Consent Calendar items from anyone completing a card will be heard prior to the Board’s vote on the Consent Calendar. All Board approved contracts are subject to final negotiation and execution by the Chancellor.
https://go.boarddocs.com/ca/peralta/Board.nsf/Private?open&login# 35/59 Department of General Services has solicited experienced and proven firms to submit their qualifications to provide full architectural planning, programming, and design services for the District’s Measure A and Measure G Bond Programs.
The District has issued a Request for Qualification (RFQ) in August that defined the architectural services requirements. The District’s goal in issuing the RFQ was to select a pool of experienced architectural firms that can provide planning, programming, and design services. From there, the District intends to issue a Request for Proposals (RFP) to select one or more qualified firm(s) from that pool to provide said services to the District as needed.
This list of firms will be a preferred vendor list of consultants that we have already prequalified to work on large and small projects. The fees for the services will be paid from the appropriate budget when services are required. Board approval will be requested as needed when firms are hired for specifically identified projects district-wide.
The RFQ has been publicly advertised, and qualifications were received and reviewed by a committee composed of DGS staff, the Program Manager, and the Campus Construction Management Firms. The review consisted of required experience with education sectors and state agencies for specific projects, along with additional data that was called out in the RFQ to aid in completing specific services.
A total of forty-four (44) qualified firms submitted responses to the RFQ. Because of the overwhelming response to the RFQ and the Districts' goal to expand the number of qualified vendors, we asked the Architectural firms to prioritize their interest in the following categories of services:
A. Facility Master Planning Services
B. Full Design Services on Traditional Design-Bid-Build Projects over $10 million in construction value
C. Design/Build Criteria Services (precludes the firm from joining future Design/Build Teams on future Design/Build Projects) D. Full Design Services on Traditional Design-Bid-Build Projects under $10 million in construction value
E. Full Design Services on Traditional Design-Bid-Build Projects for Infrastructure Projects
Based on the Architectural firm responses, we have created five pools that correspond to the five categories of services listed above. The committee has identified firms for each pool by using a combination of RFQ scores and the firm’s prioritization responses.
All firms have a presence in the Bay Area, and all have committed to meeting the small local business criteria for work that will be completed with Peralta Colleges. The pools are composed of large and small firms. Small firms have double the opportunity to provide services within the pool categories.
The table provided at the December 14, 2020, Board Meeting was unintentionally incomplete. It did not reflect the complete five categories indicated above, and the Full Design (DBB) Infrastructure bench was not included.
Facility Master
Genster AE3 DLR Byrens Kim (SLBE) Brick (SLBE)
Leddy Maytun Stacy Brick (SLEBE) DSK Calpo Byrens Kim (SLBE)
Smith DLR FLAD CAW K2a (SLBE)
Steinberg Hart ELS HGA CSDA Powell SOM (SLBE)
WRNS FLAD IBI Gutierrez Shah Kawasaki (SLBE)
Genster LCA Hamilton/Aitken
Subject 7.1 Consider Approval of the Updated List of Firms to Provide Architectural Services Districtwide. Presenter: Director of Planning and Development Atheria Smith
Meeting Apr 13, 2021 - REGULAR MEETING OF THE BOARD OF TRUSTEES
Type Action (Consent)
Preferred Date Apr 13, 2021 Absolute Date Apr 13, 2021
Fiscal Impact No
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HED Ratcliff HKIT
HMC Steinberg Hart Jordan Knighton
Jordan Knighton SVA K2a (SLBE)
LPA tBP LPAS
Mark Cavagnero Madi 19six
Noll & Tam PBK
Ratcliff Perkins Eastman
SVA Perkins Will
tBP PHD
WLC Powell SOM (SLBE)
WRNS Shah Kawasaki (SLBE)
Shelterwerk (SLBE) Contact Information:
Peralta Community College District Department of General Services 333 East 8th Street
Oakland, CA 94606 (510) 466-7346 FAX: (510) 466-7315
EVALUATION AND RECOMMENDED ACTION:
The Program Manager, Construction Managers, the Director of Planning and Development, and the Interim Chancellor recommend approval.
All matters listed under the Consent Calendar are considered by the Board of Trustees to be routine or sufficiently supported by back-up information as to not require additional discussion. Consent Calendar items will be enacted by one motion. There will be no separate discussion on these items prior to the time the Board votes on them, unless a Board member requests that a specific item be removed from the Consent Calendar for action and a separate vote. Public comment on Consent Calendar items from anyone completing a card will be heard prior to the Board’s vote on the Consent Calendar. All Board approved contracts are subject to final negotiation and execution by the Chancellor.
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TO: Peralta Board of Trustees
FROM: Department of General Services PREPARED BY: Kitchell CM
BACKGROUND/ANALYSIS:
The Board is asked to approve an Agreement for Construction Services with Diablo Plumbing, Inc. (“Diablo”) for the Merritt College Building D Heating Loop Repair Project (“Contract”) to address ongoing heating issues on the campus.
This Contract replaces corroded sections of the existing steel heating piping up to Building D and includes concrete walkway removal and disposal. It also includes removing underground heating pipes, installing and welding new pre-insulated pipes, a hydro test line, and installation of joint insulation.
In the last quarter of 2020, District staff discovered that water was leaking into an underground electrical vault known as sub-station B. As part of the subsequent investigation, District staff learned that water had also filled the campus's underground heating concrete trench/vault piping system.
In response, District Maintenance staff provided information for three vendors with experience of working with the District on the campus plumbing issues. Of the three vendors contacted, only Diablo was able to respond and perform an investigation to determine the water leak source within the heating loop system. Upon completion of the investigation, it was determined that there were two leaks within the supply and return piping in Building D.
Diablo was then requested to prepare a proposal for corrective action. The cost of investigative and remedial work exceeds the CUPCCA threshold for direct negotiation of a contract. Accordingly, District staff initiated an informal bidding process pursuant to CUPCCAA. The results follow:
1. Ciari Plumbing……….………$121,141.00 2. Dinelli Plumbing………$72,550.00 3. Diablo Plumbing ………..….$49,034.42
Diablo’s bid was the lowest, and the Board is being asked to approve this Contract.
A summary of the Contract follows:
Contract
Approved Amount Time Extension Board Approved Date
Original Contract $49,034.42 N/A Pending 4/13/21
Total $49,034.42
In the 2020-21 Fiscal Year, Diablo has been awarded the following contracts or contract amendments with the District:
Subject 7.2 Consider Approval of an Agreement for Construction Services with Diablo Plumbing, Inc. for the Merritt College Building D Heating Loop Repair Project in an Amount Not to Exceed $49,034.42. Presenter: Director of Planning and Development Atheria Smith
Meeting Apr 13, 2021 - REGULAR MEETING OF THE BOARD OF TRUSTEES
Type Action (Consent)
Budget Source 1-43-391-6206-1-710000-2355-00, (Fund 43, Measure G Infrastructure Funds)
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Contract Amount Board Approval Complete or Ongoing
Agreement for
Contact Information for Diablo Plumbing, Inc.
Daniel Sawyer, CFO
Diablo will replace appropriate sections of the existing steel supply and return heating piping up to Building D. This scope includes concrete walkway removal and disposal and removal of underground heating pipes. A detailed description of Diablo’s scope of work is outlined in “Exhibit A” to the Contract.
ANTICIPATED COMPLETION DATE:
June 30, 2021.
EVALUATION AND RECOMMENDED ACTION:
Director of Planning and Development and the Interim Chancellor recommend approval.
File Attachments
Diablo Plumbing Agreement _Merritt College 3.9.21 - signed.pdf (9,380 KB)
All matters listed under the Consent Calendar are considered by the Board of Trustees to be routine or sufficiently supported by back-up information as to not require additional discussion. Consent Calendar items will be enacted by one motion. There will be no separate discussion on these items prior to the time the Board votes on them, unless a Board member requests that a specific item be removed from the Consent Calendar for action and a separate vote. Public comment on Consent Calendar items from anyone completing a card will be heard prior to the Board’s vote on the Consent Calendar. All Board approved contracts are subject to final negotiation and execution by the Chancellor.
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TO: Peralta Board of Trustees
FROM: Department of General Services
PREPARED BY: Roebbelen Construction Management Services, Inc.
BACKGROUND/ANALYSIS:
As part of the construction for the College of Alameda New Center for Liberal Arts Project (“Project”), the District contracted with Applied Materials & Engineering Inc. (“Contractor”) pursuant to an Agreement for Construction Services (“Agreement”) in the amount of
$43,220.00 to provide Window Water Pressure Testing. The original Agreement did not contemplate fabrication or installation of window test chambers and had assumed that a third-party contractor would provide those services. The Contractor now provides such services, and the proposed Change Order seeks to increase the existing scope of services to include such fabrication and installation of window test chambers required for the Window Water Pressure Testing for the Project and extend the contract time by 60 days to provide such additional scope of work.
The Board of Trustees approved the Agreement on October 1, 2020.
This is the first Change Order under the Agreement. See Table 1.1 below for the history of this Agreement.
Table 1.1
Agreement for Construction Services $43,220.00 10/1/2020 10/1/2021
Change Order No. 1 (This item) $13,000.00 Pending 4/13/21
New Contract Total $56,220.00
In the 2020-21 Fiscal Year, the Contractor has not been awarded additional contracts, nor have any other change orders or contract amendments been brought forward to the Board for approval.
Contact Information
The increase in compensation by $13,000.00 and increase in time by 60 days allows the Contractor to perform the fabrication and installation of window test chambers, the additional scope of work, for the Project.
Subject 7.3 Consider Approval of Change Order No. 1 to Agreement for Construction Services with Applied Materials & Engineering, Inc. to Increase Contract Price by $13,000 and Extend Contract Time by 60 Days for an Additional Scope of Work on the College of Alameda Campus NCLA Project. Presenter: Director of Planning and Development Atheria Smith
Meeting Apr 13, 2021 - REGULAR MEETING OF THE BOARD OF TRUSTEES
Type Action (Consent)
Preferred Date Mar 23, 2021 Absolute Date Apr 13, 2021
Fiscal Impact Yes
Dollar Amount $13,000.00
Budget Source 1-63-391-5105-1-710000-2361-00 (Fund 63- Measure A Funds)
st
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EVALUATION AND RECOMMENDED ACTION:
Director of Planning and Development and the Interim Chancellor recommend approval.
File Attachments
Applied Material Packages- MARC signed.pdf (14,862 KB)
All matters listed under the Consent Calendar are considered by the Board of Trustees to be routine or sufficiently supported by back-up information as to not require additional discussion. Consent Calendar items will be enacted by one motion. There will be no separate discussion on these items prior to the time the Board votes on them, unless a Board member requests that a specific item be removed from the Consent Calendar for action and a separate vote. Public comment on Consent Calendar items from anyone completing a card will be heard prior to the Board’s vote on the Consent Calendar. All Board approved contracts are subject to final negotiation and execution by the Chancellor.
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TO: Peralta Board of Trustees
FROM: Department of Academic Affairs PREPARED BY: Constance Koo
BACKGROUND/ANALYSIS:
In July 2019, Peralta CCD was awarded an Improving Online CTE Pathways grant from the California Virtual Campus-Online Education Initiative (CVC-OEI). The one-year project was extended six months through December 2020. In Summer and Fall 2020, the Consultant completed Project 1 activities supporting this grant (Deliverables 1a, 1b & 1c).
The grant project team was required to submit a final report to CVC-OEI on January 31, 2021. As noted in the September 2020 proposal,
“*If additional funding becomes available, additional hours will be required to assist with developing final Pathways grant report for CVC-OEI.” The consultant provided support in the following areas: data collection & analysis, report authoring, and coordination.
In Spring 2021, the Consultant will continue to support and advance Peralta’s Distance Education efforts. Activities have increased in scope and importance, with most courses being taught online in FY 2020-21 due to the COVID-19 pandemic and campus closures.
ORIGINAL CONTRACT AMOUNT 31,500.00
ADDENDUM AMOUNT 26,000.00
GRAND TOTAL 57,500.00
CARES ($12K) Budget Code: 1-11-121-obj code-660300-1-1932-00 CVCOEI ($14K): 1-11-121-obj code-672700-1-2083-00
Deliverables and Scope of Work:
Complete PCCD's Pathways grant final report to the CVC-OEI, including data collection & analysis.
Provide a written update of the District's Distance Education Plan.
Anticipated Completion Date:
June 30, 2021
Evaluation and Recommended Action:
The District's Academic Affairs has evaluated the deliverables to date for Kevin Kelly Consulting and found them to be satisfactory.
Vice-Chancellor of Academic Affairs and the Interim Chancellor recommend approval.
File Attachments
KKELLY ADDENDUM MARC and supporting docs.pdf (990 KB)
Subject 7.4 Consider Approval of an Addendum of the ICC for Kevin Kelly Consulting in the amount not to exceed $26,000. Presenter: Vice Chancellor Brown
Meeting Apr 13, 2021 - REGULAR MEETING OF THE BOARD OF TRUSTEES
Type Action (Consent)
Budget Source Fund 11-CARES and CVCOEI - see language below for budget codes
All matters listed under the Consent Calendar are considered by the Board of Trustees to be routine or sufficiently supported by back-up information as to not require additional discussion. Consent Calendar items will be enacted by one motion. There will be no separate discussion on these items prior to the time the Board votes on them, unless a Board member requests that a
https://go.boarddocs.com/ca/peralta/Board.nsf/Private?open&login# 42/59 contracts are subject to final negotiation and execution by the Chancellor.
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TO: Peralta Board of Trustees FROM: President David M. Johnson
PREPARED BY: President David M. Johnson
BACKGROUND/ANALYSIS:
In March 2011, Peralta Community College District entered into a Structure Lease Agreement with New Cingular Wireless that allowed Cell Tower No. CCL04765 at Merritt College.
We request that the terms of the Agreement be extended for five years commencing on April 1, 2021. The terms of the Agreement have been updated to reflect a rental amount of $2800.00 per month (with a 3% annual rent increase). Over the next five years, this lease will generate revenue of $178,368 for the College/District.
DELIVERABLES/SCOPE OF WORK:
Commencing on April 1, 2021, the rent payable under the Agreement shall be $2,800.00 per month and shall continue during the lease term. In the event of any overpayment of rent before or after the Effective Date, the tenant shall have the right to deduct any future rent
Commencing on April 1, 2021, the rent payable under the Agreement shall be $2,800.00 per month and shall continue during the lease term. In the event of any overpayment of rent before or after the Effective Date, the tenant shall have the right to deduct any future rent