Attaching the EPRI Template
Do not attach the template to an existing non-template file. Instead, copy and paste data into an empty EPRI template document.
Captions
When first inserting an automatically numbered caption, the system may not be set up correctly to show the section number and the figure/table number. To fix this, go to References/Insert Caption from the ribbon, click Numbering, click Include Chapter number, and click OK. See Section 6 for more
information.
Figure A-1
Caption Numbering
When inserting a front matter caption, manually type “Figure,” the
appropriate number, soft return, and manually type the appropriate caption. Then highlight the text and style it using the Caption, Figure and Table style.
Closing Documents
When closing a document, Word might ask to save changes to the template, click No. If it hasn’t been saved at all, the title will default to “Document 1.” Please re-name this to meet the EPRI naming requirements.
Licensed Headers
In order to assure that each section and appendix has the appropriate licensed header, do the following:
1. In a single file document, double-click the header in the first three pages of the first section and appendix sections to insert the correct license Auto-text, or delete the text as appropriate.
2. The same should be done in the first three pages of each individual file in a multiple file report.
Single File Document Section Breaks
Make sure to insert Odd Page Section Breaks between each section. If an Even Section Break or a Page Break has been used, the sections could all revert to Section 1. To remedy this, replace the existing incorrect break with an Odd Page Section Break and change the numbering of Heading 1 in the first section where the numbering is incorrect. This should influence the sections that follow. If not, change the numbering in all of the remaining sections. Remember to update figures and tables appropriately.
Numbered Lists
Word often interferes with numbered list information. To start the list at 1, highlight the numbered list and right click. Choose Bullets and Numbering. Click Restart Numbering. If this does not work, right click the list, and click
Customize. In the Start At box, input the correct number to start the list. If
the font is affected, right click Font to check that it has the correct style. If styling a heading or subheading with a number at the beginning of the line
of text, highlight the whole line of text. To do this, put the cursor on the left side of the line and when it turns to an arrow, click the left mouse button. Otherwise, Word views it as a numbered list and does not style it correctly.
Multiple-file Document TOC/Lists
Pay special attention to the naming conventions (see Section 3). The TOC macro will not include incorrectly named files.
If the unused sections with Heading 1 and Heading 6 styles are not re-styled, the TOC macro will list them as sections/appendices.
Run the TOC macro first, followed by the LOF macro, and then the LOT macro.
Single File TOC/Lists
The TOC macro is set up to search for appendix entries as well as section entries. If the document does not contain appendices an error message will appear on the line where the appendix information would have been. Please delete this error message.
Delete the lines of hidden text only after the lists of figures and tables have been run in both single and multiple-file documents.
In the TOC, LOF, and LOT please delete the space between the section notations and the appendix notations making the list continuous.
If the tab does not push the page number all the way to the right, please try entering another tab. Because there is more than one tab stop to
accommodate both the Section and Appendix headings, sometimes two tabs are needed to make it work.
After running the TOC/Lists, delete the extraneous paragraph mark above the first line by highlighting it and pressing Delete. Make sure that the first line of the list has 100 pt above it.
If the TOC/Lists go to a second page, add a page break then a column break at the beginning of the first line on the second page. This pushes the text to the right to match the other pages. Do this for each extra page in the section.
Page Numbers
If the page numbers for each section continue to indicate Section 1, re-style the section header to “Section 1 Heading.” Even if it is already styled correctly, re- clicking the style reminds Word to check the section page number.
Adding Macros to Ribbon
3. Click the Office Button and choose Word Options. 4. Select Customize.
5. Choose Macros from the Choose from box. 6. Highlight the macros desired and select Add. 7. The Macros will appear on the ribbon.