Coordinated Program Review - Record Review Process Special Education Criteria Chart
FOCUS AREA 3: ASSESSMENTS
Focus Area #3: Assessments SE Criterion
No.
Documentation Source Findings / Comments / Questions
1.0 Assessment Selection and Use
1.1 Were the tests and other evaluation materials:
a. tailored to assess specific areas of educational need and related developmental needs?
1 Assessment reports Notice of school district
action (N1) Evaluation consent
form (N1A)
b. not the sole criterion for determining an appropriate educational program?
1 Assessment reports Notice of school district
action (N1) Evaluation consent
form (N1A) c. not only those designed to provide a
single general intelligence quotient?
1 Assessment reports Notice of school district
action (N1) Evaluation consent
form (N1A)
Focus Area #3: Assessments SE Criterion
No.
Documentation Source Findings / Comments / Questions
d. selected and administered to ensure that when a test is administered to a student with impaired sensory, manual, or speaking skills, the test results accurately reflected the student's aptitude or achievement level or the other factors the test purports to measure?
1 Assessment reports Notice of school district
action (N1) Evaluation consent
form (N1A)
e. technically sound instruments that may assess the relative contribution of cognitive and behavioral factors, in addition to physical or
developmental factors?
1 Assessment reports Notice of school district
action (N1) Evaluation consent
form (N1A) 1.2 Did the district complete assessment(s)
in all areas related to the suspected disability(ies) including consideration of any needed assistive technology devices and services and/or instruction in Braille?
2 Assessment reports Notice of school district
action (N1) Evaluation consent
form (N1A) 1.3 Did the student’s record contain
documentation of instructional supports, such as remedial instruction, consultative services for teachers, availability of reading instruction, appropriate services for linguistic minority students or behavioral interventions provided prior to the student’s referral for an evaluation to determine eligibility for special education?
CR18 Student Record
1.4 Were assessments administered and interpreted by trained individuals?
1 Assessment reports Evaluation consent
form (N1A)
Focus Area #3: Assessments SE Criterion
No.
Documentation Source Findings / Comments / Questions
1.5 Was an Educational Assessment by a representative of the school district, including a history of the student’s educational progress in the general curriculum, in the student’s record?
2 Assessment reports Evaluation consent
form (N1A)
1.6 Was there evidence that a. the school district provided the
student's parent(s) with an opportunity to consult with the special education administrator or his/her designee to discuss the reasons for the referral and the nature of the proposed evaluation?
24 Notice of school district action
(N1)
b. the district provided parents with an opportunity to consult with the administrator of special education or his/her designee regarding the proposed content of all required and optional assessments?
24 Notice of school district action
(N1)
c. the district provided parents with an opportunity to consult with the administrator of special education or his/her designee regarding the evaluators to be used?
24 Notice of school district action
(N1)
1.7 Did the assessment results summarize in writing:
a. The procedures employed?
4 Assessment reports
b. The results? 4 Assessment reports
Focus Area #3: Assessments SE Criterion
No.
Documentation Source Findings / Comments / Questions
1.8 Do the assessment results summarize procedures that were used?
4 Assessment reports
1.10 Were summaries of assessments completed prior to discussion by the Team and, upon request, made available to the parent at least two days in advance of the Team discussion?
4 Assessment reports
1.9 If the student was suspected of having a specific learning disability, was there a written determination as to whether s/he has such a disability?
3 Written determination re specific learning
disability
1.9 a. Was the written determination signed by all the Team members?
3 Written determination re specific learning
disability 1.9.b. If not, did the Team members who
did not sign it document their dis- agreement?
3 Written determination re specific learning
disability
2.1 If the parent requested an evaluation in an area not assessed by the school district, or if the student did not meet or the parent did not choose to share the financial documentation regarding the income eligibility standards for free or reduced cost independent educational evaluation, within five school days did the school district respond in accordance with the requirements of federal law by paying for the independent educational evaluation or proceeding to Special Education Appeals to show that its evaluations were comprehensive and appropriate?
11 Team meeting invitation (N3)
Meeting attendance list (N3A)
2.2 Within ten (10) school days from the time the school district received the report of the independent educational evaluation, did the Team reconvene and consider the independent
educational evaluation (which may be publicly or privately funded) and whether a new or amended IEP was appropriate?
11 Notice of school district action (N1) Extended Evaluation form (EE 1 and EE 2)
2.3 .1 Has the parent revoked consent for special education services after consent was previously granted?
25
2.3 .2 If parental consent was revoked did the district discontinue all special education services consistent with federal regulation?
25
3.0 Extended Evaluation
3.1 Was an Extended Evaluation used only after eligibility had been determined and when evaluation information was insufficient to develop a full IEP?
19 Extended Evaluation form (EE 1 and EE 2)
3.2 Prior to the extended evaluation, did the Team determine that sufficient information was available to determine, in part, necessary annual goals and services and did the Team write a partial IEP that, if accepted by the parent, was immediately implemented by the district while the extended evaluation was occurring?
19 Extended Evaluation form (EE 1 and EE 2)
3.3 Was the extended evaluation period used to allow additional time to complete the required assessments?
19 Extended Evaluation form (EE 1 and EE 2)
3.4 Did the school district obtain consent before initiating extended evaluation services?
19 25
Notice of school district action (N1) and IEP or IEP Amendment
OR Refusal to Act (N2) 3.5 If the parent consented to an extended
evaluation, did the Team document its findings and determine what
evaluation time period was necessary and the types of information needed to develop an IEP?
19 Notice of school district action (N1) and IEP or IEP Amendment
OR Refusal to Act (N2) 3.6 Even though the Team may decide to
meet at intervals during the extended evaluation, did it reconvene promptly to develop an IEP when the evaluation was complete?
19 Notice of school district action (N1) and IEP or IEP Amendment
OR Refusal to Act (N2) 3.7 Was the extended evaluation
completed in 8 school weeks or less?
19 Notice of school district action (N1) and IEP or IEP Amendment
OR Refusal to Act (N2) Comments and Conclusions:
Program Quality Assurance Services Coordinated Program Review
Student Record Review Procedures – 2015-2016
School District/Charter School ____________________________________________ Date: ___________________________________