Many asset types are defined with the same data classes, which results in the same fields. The following tables list and describe these fields and the asset types that include them.
Asset Types Category Resource Types Resource
--- Asset A dual-purpose resource type. First, it lets you enter generic asset data. Second, the
resources displayed in the list of resources are an aggregate of all asset category resources.
All predefined asset types are based on this resource type. If you are creating a resource type, we recommend basing it on an existing asset type to take advantage of built-in func-tionality.
Furniture and Fixtures
Furniture and Fixtures
Furniture and fixtures, such as chairs, desks, file cabinets, bookcases, artwork, tables, and lamps.
IT Computer Works with inventory data from Inventory
Solution to let you associate additional data with the computer data collected by Inventory Solution, such as a barcode value. For infor-mation, see Computer Resource Type (page 32). Common fields for this resource type are picked up automatically when the resource is added through the Notification Server.
Network resources, such as hubs, switches, routers, and bridges.
Peripheral Any peripheral device connected to the net-work.
Scanner Image scanners.
Virtual Machine Virtual machines.
Office Equipment
Cell Phone Company cell phones.
Desk Phone Company desk phones.
Office Equip-ment
Company office equipment, such as calcula-tors, photo copiers, paper punches.
Asset Type Category General Tab Fields
Field Data Class Description Resource Types
System Number
Identity Value on the asset tag attached to the resource.
Barcode Identity Barcode value for the resource. Used with Barcode Solution, the barcode can greatly simplify the way assets are tracked and updated in the con-sole.
Identity Last time an asset barcode was scanned.
Association Click the button to associate an asset with a location. To use reports including cost center information about the asset, it must be associ-ated with a location.
Computer
Manufacturer Manufacturer Free text field for entering the name of the manufacturer of the resource.
If you are creating a new asset type and want to use reports including manufacturer, model, or system number information, the new asset type must include the predefined Manufacturer data class.
Model Manufacturer Free text field for entering the model name of the asset.
Network ID for the printer. Network Printer
Serial Number
Serial Number Serial number for the resource. The individual serial number for each asset is an important feature of the overall solution. Use Inventory Solu-tion to track hardware and gather data, including the serial number.
Computer
Name of the printer’s server. Network Printer
Speed ID Network
Printer Details (fixed data class)
Printer speed. Network Printer
Asset Type Category General Tab Fields (Continued)
Field Data Class Description Resource Types
Asset Types Category Accounting Information Tab Fields
Field Data Class Description Resource Types
Asset’s Status N/A Resource Association
Lets you define an asset’s status. Impor-tant for tracking the lifecycle of your assets and used in several reports.
Computer
The date entered in this field will by default be the date of the purchase order for the item.
This field appears only if the resource is a Purchase.
The three depreciation fields: Book, Cus-tom, and Tax, all have the same function-ality and are designed to be linked to Depreciation Schedules, but for different purposes. Example: The government specified depreciation timeframe on a monitor may be 5 years and thus a Depreciation Schedule will be linked to the Tax Depreciation field. But the company may have a policy of replacing monitors every 3 years, and thus a Depreciation Schedule will be linked to the Book Depreciation field.
These fields appear only if Expense Type is set to Depreciate.
Used in depreciation reports under Reports > Assets and Inventory >
Asset Management > Accounting.
Percentage for the extent the resource is used for business purposes. This will automatically be entered as 100% when the resource is entered through a Pur-chase and by default this field will appear blank. Enter a number in this field only if you wish to lower the percentage.
This field appears only if Expense Type is set to Depreciate.
Used in depreciation reports.
Computer
Cash from Disposal
Accounting Information
Cash recouped from sale of asset. This is a static field and does not automatically update the original purchase order.
This field appears only if Asset’s Status is set to Disposed. Cost Items Cost Items Items that are expenses associated with
a resource. Example: Ink cartridges for a printer.
Type: The type of cost.
Cost Code: Links to predefined Account-ing Codes.
Description: Free text description.
Purchase Order: Links to a Purchase Order.
Date asset was discovered missing.
This field appears only if Asset’s Status is set to Missing.
Date the item has been reserved for.
This field appears only if Asset’s Status is set to In Stock.
The date the asset was disposed. Used in disposal reports (Reports> Assets and Inventory> Asset Management >
Disposal).
This field appears only if Asset’s Status is set to Disposed. Asset Types Category Accounting Information Tab Fields (Continued)
Field Data Class Description Resource Types
Disposal Rea-son
Accounting Information
Reason for disposing of the asset. Useful for tracking lifecycle.
This field appears only if Asset’s Status is set to Disposed.
Gives you the option of defining the resource as a depreciable asset or an expense. If the resource has associated non-depreciable expenses, enter the expense as a Cost Item rather than a separate resource.
This field appears only if the resource is a Purchase.
Planned date for disposal of the resource.
This field appears only if the resource is a Purchase.
Define if the resource is a purchase or on a lease agreement. If the asset is a pur-chase, extra fields appear including Expense Type, which lets you use depreciation fields and functionality.
Select if the item has been reserved.
This field appears only if Asset’s Status is set to In Stock.
Date the materials were returned.
This field appears only if Asset’s Status is set to RMA. Asset Types Category Accounting Information Tab Fields (Continued)
Field Data Class Description Resource Types
RMA Number Accounting Information
Returned materials authorization number.
This field appears only if Asset’s Status is set to RMA.
Free text field for stock room details.
This field appears only if Asset’s Status is set to In Stock.
Enter a whole number for the number of days the resource is under warranty.
Computer
Details of the Work Order for the RMA.
This field appears only if Asset’s Status is set to RMA. Asset Types Category Accounting Information Tab Fields (Continued)
Field Data Class Description Resource Types