INDEPENDENT CONTRACTOR AGREEMENT
AGREEMENT made this __________ day of ________________, 20___ between
________________________ Chapter of Lambda Chi Alpha Fraternity, a non-profit association (“Chapter”), and ____________________________________(“Contractor”).
1. DUTIES.
a. Contractor is hereby engaged by Chapter to provide the following bartending services during the Chapter function described on Exhibit A to this Agreement:
(1) follow measures to ensure that only persons of legal drinking age are served alcoholic beverages;
(2) exercise discretion in serving alcoholic beverages to Chapter members and guests and refuse to serve alcoholic beverages to any Chapter member or guest if the Contractor believes that such Chapter member or guest is acting in a manner that could be detrimental to either the member or guest, Chapter or other persons;
and
(3) comply with the Rules (as defined below).
b. Contractor warrants and represents that all bartenders provided by Contractor (1) are TIPS certified;
(2) are familiar with all state, local, university and Lambda Chi Alpha Fraternity laws, regulations, policies and guidelines (including any campus “BYOB”
policy) applicable to the serving of alcohol at the Chapter function (the “Rules”);
(3) will perform their duties in accordance with the Rules; and
(4) will not consume or use illegal substances or alcoholic beverages while performing their duties.
c. Nothing contained in this Agreement or otherwise shall be construed to constitute
Contractor as an employee or agent of Chapter, it being intended that Contractor is an independent contractor solely responsible for the actions of Contractor and Contractor’s employees and agent.
2. COMPENSATION. Contractor will be paid upon a per-job basis and will be solely responsible for paying Contractor’s employees and agents.
3. INDEMNIFICATION/INSURANCE. Contractor shall indemnify and hold harmless Chapter, house corporation, Lambda Chi Alpha Fraternity, Incorporated and their members, officers and agents from liability for any claim arising out of injuries or damages caused by an act or omission of the Contractor or Contractor’s employees or agents. Contractor shall be required to carry liability insurance covering such indemnity obligation and agrees to provide a certificate of insurance naming at least the Chapter, house corporation, and Lambda Chi Alpha Fraternity, Incorporated as additional insureds (“additional insureds”). Contractor’s insurance shall provide that, with respect to any other insurance coverage which may be available to any additional insureds, Contractor’s coverage shall be primary and not contributory or excess.
or will be binding unless made in writing signed by both parties.
IN WITNESS WHEREOF, Chapter and Contractor have signed this Agreement to be effective as of the date set forth above.
________________________________ ________________________________Zeta of Contractor Lambda Chi Alpha Fraternity, Inc.
By______________________________ By_______________________________
Title_____________________________ Title______________________________
BARTENDING SERVICES: EXHIBIT A 1. CHAPTER FUNCTION:
A) Date of function: _________________________________________________
B) Place of function: ________________________________________________
C) Hours of service: _________________________________________________
D) Description of services:____________________________________________
_______________________________________________________________
2. COMPENSATION:
A) Number of security officers present at function: ________________________
B) Hourly rate or other fee: ___________________________________________
C) Payment terms: __________________________________________________
_______________________________________________________________
Third Party Vendor Checklist (only complete if required)
*If the chapter is planning to hire a “third party vendor” to serve alcohol at this event, the following checklist items must be implemented in order to adhere to the policies of Lambda Chi Alpha.
College/University: Date of
Event:
The Vendor MUST:
Be properly licensed by the appropriate local and state authority.
This might involve both a liquor license and a temporary license to sell on the premises where the function is being held.
**Attach copies of state and local licenses to the Event Planning Form.
Be properly insured with a minimum of $1,000,000 of GENERAL and LIQUOR LEGAL LIABILITY INSURANCE, evidenced by a properly completed certificate of insurance prepared by the insurance provider.
This “certificate of insurance” must also show evidence that the vendor has:
-Off premises liquor liability coverage, and non-owned and hired auto coverage
(At a minimum) the local chapter, the house corporation, and Lambda Chi Alpha Fraternity Incorporated named as an additional insured. This insurance coverage shall be primary and not contributory or excess.
**Attach a copy of the certificate of insurance.
Agree in writing to cash sales only, collected by the vendor, during the event.
Alcohol may not be purchased through the chapter treasury or through member pooling funds.
Drink “specials” and chapter subsidized drink pricing is expressly illegal.
Assume in writing (using the attached bartending contract) all of the responsibilities that any other purveyor of alcoholic beverages would assume in the normal course of business, including but not limited to:
1. Checking identification cards upon entry 2. Not serving minors
3. Not serving individuals who appear to be intoxicated
4. Maintaining absolute control of ALL alcoholic containers present
5. Collecting all remaining alcohol at the end of a function (No excess alcohol, open or unopened, is to be given, sold, or furnished to the chapter)
6. Removing all alcohol from the premises
**Attach a written agreement signed and dated by the chapter president and the vendor stipulating agreement to the items required in the points above.
This form must be signed and dated by both the Vendor and the High Iota. In doing so, both parties understand that only through compliance with these stipulations will the chapter be in compliance with the Lambda Chi Alpha harm reduction policies.
High Iota Signature: _____________________________ Date: ____________
Vendor Signature: _____________________________ Date: ____________
Company Name: _____________________________
PARTICIPANT’S AGREEMENT, RELEASE, AND ASSUMPTION OF RISK
This document affects your legal rights and responsibilities.
**Please read carefully before signing**
I, _________________________________, acknowledge [Event Description] entails known and
unanticipated risks that could result in physical or emotional injury, paralysis, death, or damage to myself.
Therefore, I hereby expressly release, forever discharge, and agree to indemnify and hold harmless Lambda Chi Alpha Fraternity Inc., the [Chapter] Zeta, and the [Company if Applicable] (hereinafter collectively referred to as “ΛXA & [ZETA] ), from any and all claims, demands, or causes of action, which are in any way connected with my participation in this activity. Should ΛXA & [ZETA] or anyone acting on ΛXA & [ZETA] behalf be required to incur attorney’s fees and costs to enforce this agreement, I expressly agree to indemnify and
hold ΛXA & [ZETA] harmless for all such fees and costs. In the event that I file a lawsuit against ΛXA & [ZETA].
I agree to do so solely in the state of [STATE OF RESIDENCE], and I further agree that the substantive law of that state shall apply in that action without regard to the conflict of law rules of that state. I agree that if any portion of this agreement is found to be void or unenforceable, the remaining portions shall remain in full force and effect. In consideration of myself being permitted by ΛXA & [ZETA] to participate in its activities and to use its
equipment and facilities, I further agree to indemnify and hold harmless ΛXA & [ZETA] from any and all claims which are brought by, or on behalf of myself, and which are in any way connected with such use or participation by myself.
I hereby agree as follows:
1. TO ASSUME AND ACCEPT ALL RISKS, DANGERS AND HAZARDS in connection with [Event Description] at [Event Location] with the [ZETA] Zeta of Lambda Chi Alpha Fraternity Inc.;
2. TO WAIVE ANY AND ALL CLAIMS that I may have against the [ZETA] Zeta and Lambda Chi Alpha Fraternity Inc.;
3. TO RELEASE the [ZETA] Zeta, Lambda Chi Alpha Fraternity Inc., from any and all liability from any loss, damage, injury, or expense that I, or the next of my kin, may suffer or incur as a result of my participation in the [EVENT DESCRIPTION], INCLUDING NEGLIGENCE ON THE PART OF THE [ZETA] ZETA;
4. TO HOLD HARMLESS AND IDEMNIFY THE [ZETA] ZETA, LAMBDA CHI ALPHA FRATERNITY INC., from any and all liability for property
damage, personal injury or death suffered by myself or by a third party as a result of participation in [EVENT DESCRIPTION];
5. THAT THIS RELEASE AND IDEMNITY AGREEMENT shall be effective and binding on my heirs, next of kin, executors, administrators, and assigns, in the event of my death;
6. TO OBEY all warnings, safety instructions, cautions and other notices provided to me by any member of the Lambda Alpha Zeta;
7. [ZETA] Zeta has the right to refuse to allow me to participate in any activity if, in the opinion of [ZETA] Zeta, my health or the prevailing weather conditions could render it dangerous or unsafe for me to participate in the activities.
I have read and understand this Release and Indemnity Agreement prior to signing it and am aware that by signing this document, I am affecting the legal rights and liabilities of myself, my heirs, next of kin, executors, administrators, and assigns in relation to the [ZETA] Zeta and Lambda Chi Alpha Fraternity Inc.
DATED THIS ____ DAY OF _________________________________ 2011
PARTICIPANT’S SIGNATURE: __________________________________________________
PARTICIPANT’S NAME (please print): ____________________________________________