The following functions are for deliv-ery and transfer of messages:
• Personal Box
• Information Box
• Transfer Box Reference
For details about how to set up these functions:
• p.172 “Programming/chang-ing Personal Boxes”
• p.175 “Programming/chang-ing Information Boxes”
• p.178 “Programming/chang-ing Transfer Boxes”
For details about how to print out and delete messages stored in box-es:
• p.40 “Personal Boxes”
• p.42 “Information Boxes”
Limitation
r You cannot set the same Box code on two different boxes.
r Transmission or programming may not be allowed if there is not enough free memory left. The amount of free memory left differs depending on the optional equip-ment installed.
Note
r The combined total of items that can be stored using the Personal Box, Information Box, and Trans-fer Box functions is 150. Installing the optional fax function upgrade unit increases this capacity to 400.
Programming/changing Personal Boxes This section describes how to pro-gram Personal Boxes.
You can store the following items:
• Box name (required) Up to 20 characters long
• SUB Code (required)
Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spaces (the first character can-not be a space).
• Password (optional)
Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spaces (the first character can-not be a space).
Note
r When programming a pass-word, a mark is displayed be-fore the Box name.
• Receiver (optional)
You can program one delivery des-tination for each Personal Box.
Specify a delivery destination pro-grammed in Quick Dial.
Note
r An e-mail address can be set as the transmission destination.
r The contents of the Personal Box will be saved until printing is com-pleted.
r The Fax Header is not printed on delivered messages.
r If a message cannot be delivered, a Communication Failure Report is printed and the message is saved as a Confidential Reception docu-ment.
r You can edit boxes in the same way you program them. However, to change the SUB Code itself, you must delete the box, and then pro-gram a new SUB Code.
9
r If the fax number or e-mail address of a programmed receiver is delet-ed using System Settings, the set-ting for the receiver is cancelled and a message is not delivered. If the fax number or e-mail address of a programmed receiver is changed, a message is delivered to the new fax number.
Reference
p.40 “Personal Boxes”
A
Press the {User Tools/Counter} key.B
Press [Facsimile Features].C
Press [Key Operator Tools].D
Press [Box Setting].E
Select a box to program.When programming a new box, press [*Not Programed].
Note
r To change a box already pro-grammed, press it and proceed to step H.
F
Press [Personal Box].G
Enter a box name, and then press [OK].Reference
“Entering Text”, General Set-tings Guide
H
Enter a SUB Code.Note
r To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try again. To change a Box name, press [Box Name], and then repeat the procedure from step G.
I
Specify the settings you require.If you do not want to program a pass-word or receiver, proceed to step J.
Programming a password A Press [Password].
B Enter a password, and then press [OK].
Note
r If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and
9
C Re-enter the password, and then press [OK].
Note
r If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again.
r If you want to change the password after pressing [OK], press [Change], and then per-form from step B.
D Press [OK].
Programming an End Receiver A Press [Receiver].
B Select a destination using the Quick Dial Table, and then press [OK].
J
Press [OK] twice.K
Press [Exit].L
Press the {User Tools/Counter} key.The standby display appears.
Deleting Personal Boxes
This section describes how to delete Personal Boxes.
Limitation
r If messages have been programmed in the box, you cannot delete the box.
A
Press the {User Tools/Counter} key.B
Press [Facsimile Features].C
Press [Key Operator Tools].D
Press [Box Setting].E
Press [Delete], and then select the box you want to delete.9
With a programmed password A Enter a password using the
number keys, and then press [OK].
Note
r If you make a mistake, press [Clear] or the {Clear/Stop} key.
F
Press [Delete].Note
r To cancel deleting a box, press [Do not Delete]. The display re-turns to that of step E.
G
Press [Exit].H
Press the {User Tools/Counter} key.The standby display appears.
Programming/changing Information Boxes
This section describes how to set up an Information Box.
You can store the following items:
• Box name (required) Up to 20 characters long
• SEP Code (required)
Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spaces (the first character can-not be a space).
• Password (optional)
Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spaces (the first character can-not be a space).
Note
r When programming a pass-word, a mark is displayed be-fore the Box name.
Note
r You can edit boxes in the same way you program them. However, to change the SEP Code itself, you must delete the box, and then pro-gram a new SEP Code.
Reference
p.42 “Information Boxes”
A
Press the {User Tools/Counter} key.B
Press [Facsimile Features].C
Press [Key Operator Tools].D
Press [Box Setting].E
Select the box to program.When programming a new box, press [*Not Programed].
9
Note
r To change a box already pro-grammed, press it, and then proceed to step H. If a password has been programmed, enter the password, press [OK], and then proceed to step H.
F
Press [Information Box].G
Enter a box name, and then press [OK].Reference
“Entering Text”, General Set-tings Guide
H
Enter the SEP Code.Note
r To change the SEP Code, press [Clear] or the {Clear/Stop} key, and then try again. To change the box name, press [Box Name], and then repeat the procedure from step G.
I
Press [Password].Note
r If you do not want to program a password, proceed to step M.
J
Enter a password, and then press [OK].Note
r If you make a mistake, press [Clear] or the {Clear/Stop} key be-fore pressing [OK], and then try again.
K
Re-enter the password, and then press [OK].Note
r If you make a mistake, press [Clear] or the {Clear/Stop} key be-fore pressing [OK], and then try again.
r If you want to change the pass-word after pressing [OK], press [Change], and then perform from step J.
L
Press [OK].M
Press [OK].N
Press [Exit].O
Press the {User Tools/Counter} key.The standby display appears.
9
Deleting Information Boxes
This section describes how to delete Information Boxes.
Limitation
r If messages have been pro-grammed in the box, you cannot delete the box.
A
Press the {User Tools/Counter} key.B
Press [Facsimile Features].C
Press [Key Operator Tools].D
Press [Box Setting].E
Press [Delete], and then select the box you want to delete.With a programmed password A Enter a password using the
number keys, and then press [OK].
Note
r If you make a mistake, press [Clear] or the {Clear/Stop} key.
F
Press [Delete].Note
r To cancel deleting a box, press [Do not Delete]. The display re-turns to that of step E.
G
Press [Exit].H
Press the {User Tools/Counter} key.The standby display appears.
9
Programming/changing Transfer Boxes This function turns your machine into a fax relay station. Documents sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received, and then relayed to a programmed receiver.
Since documents can be sent to multi-ple destinations in a single transfer re-quest, you can economize on call charges when sending to remote des-tinations.
Note
r Inform the Requesting Party of the SUB Code assigned to the Transfer Box. When they want to have a message transferred by your ma-chine, ask them to send the mes-s a g e u mes-s i n g S U B C o d e Transmission and specifying this SUB Code. If a password has also been programmed, inform them of this too, and ask them to enter it as the SID code.
You can store the following items:
• Box name (required) Up to 20 characters
• SUB (required)
Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spaces (the first character can-not be a space).
• Password (optional)
Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spaces (the first character can-not be a space).
Note
r When programming a pass-word, a mark is displayed in front of the Box name.
• End Receiver (required)
You can store five End Receivers (destinations to which messages will be forwarded) for each box.
Specify End Receivers with Quick Dials or Groups assigned to Quick Dials that have been programmed beforehand.
Limitation
r After messages are transferred, Transfer Result Reports are not sent back to the sender.
Note
r An e-mail address can be set as the End Receiver.
r After messages are transferred, they are deleted.
r When this function is turned on, the machine prints out the re-ceived messages it transfers and a Transfer Result Report after the transfer has finished. If you want to turn this function off, please contact your service representa-tive.
r When the programmed receiver is a Multi-step Transfer Group Dial, Multi-step Transfer takes place.
For more information, contact your service representative.
r You can edit boxes in the same way you program them.
9
r Deleting a destination specified as an end receiver from the Address Book causes the settings for the end receiver to be deleted. If this is the case, reprogram the end receiv-er. If the destination has been changed, a message is transmitted to the new destination.
A
Press the {User Tools/Counter} key.B
Press [Facsimile Features].C
Press [Key Operator Tools].D
Press [Box Setting].E
Select a box to program.When programming a new box, press [*Not Programed].
Note
r To change a box already pro-grammed, press it, and then proceed to step .
F
Press [Transfer Box].G
Enter a Box name, and then press [OK].Reference
“Entering Text”, General Set-tings Guide
H
Enter a SUB Code.Note
r To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try again. To change Box name, press [Box Name], and then repeat from step .
I
Specify the condition of registra-tion.Programming End Receivers
A Select an End Receiver.
Note
r You can store five End Re-ceivers.
B Specify End Receivers with Quick Dials, and then press [OK].
Note
r You can also specify End Re-ceivers with Group Dials.
Note
r Repeat from step A to speci-fy another End Receiver.
9
Programming a password
If you do not want to program a password, proceed to step J. A Press [Password].
B Enter a password, and then press [OK].
Note
r If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again.
C Re-enter the password, and then press [OK].
Note
r If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again.
r If you want to change the password after pressing [OK], press [Change], and then per-form from step B.
D Press [OK].
J
Press [OK].K
Press [Exit].L
Press the {User Tools/Counter} key.The standby display appears.
Deleting Transfer Boxes
A
Press the {User Tools/Counter} key.B
Press [Facsimile Features].C
Press [Key Operator Tools].D
Press [Box Setting].E
Press [Delete], and then select the box you want to delete.With a programmed password A Enter a password using the
number keys, and then press [OK].
9
Note
r If you make a mistake, press [Clear] or the {Clear/Stop} key.
F
Press [Delete].Note
r To cancel deleting a special sender, press [Do not Delete]. The display returns to that of step E.
G
Press [Exit].H
Press the {User Tools/Counter} key.The standby display appears.
Printing the Box List
Follow the procedure below to print a list showing the currently pro-grammed Personal Boxes, Informa-tion Boxes, and Transfer Boxes.
A
Press the {User Tools/Counter} key.B
Press [Facsimile Features].C
Press [Key Operator Tools].D
Press [Print List] next to “Box Set-ting”.E
Press the {Start} key.After printing the list, you can then start from step D.
Note
r To cancel printing a list before pressing the {Start} key, press [Cancel] or the {Clear/Stop} key.
The display returns to that of step D.
r To cancel printing a list after pressing the {Start} key, press [Stop Printing]. The display re-turns to that of step D.
F
Press the {User Tools/Counter} key.The standby display appears.