7a. Ballrooms & Meeting Rooms 7a-1.00 GENERAL
7a-1.01 Doubletree hotels must have a minimum of 5,000 square feet (465 m2) of functional meeting space.
7a-1.02 Access to all function spaces must be easily accessible from the hotel’s main lobby or prefunction area.
7a-1.03 Access must be provided from the kitchen or banquet pantry for food service to all meeting rooms. Food service to the meeting rooms should not cross public circulation.
7a-1.04 Guests must have barrier-free access to meeting spaces and ballrooms.
7a-1.05 Optimum meeting room dimensions should be determined by possible banquet table arrangements. The use of a round, 72" (1.8m) diameter table is generally preferred.
7a-1.06 No meeting room shall be more than twice as long as its narrowest dimension.
7a-1.07 The minimum ceiling height for meeting rooms of less than 1,000 square feet (93m) shall be 9' (2.7m). The minimum ceiling height for meeting rooms over 1,000 but less than 5,000 square feet (> 93m but < 465m) shall be 12' (3.7m) at operable partitions, increasing to not less than 14' (4.3m) within ceiling coffers. Minimum ceiling heights for rooms over 6,000 square feet (557m) are as follows:
Area in Sq. Ft.(Sq meters) Finished Ceiling Hght. Chandelier Clearance
Up to 12,000 (1,114m) 20' (6m) 18' (5.4m)
12,000 – 28,000 (1,114m-2,601m) 24' (7.3m) 22' (6.7m) 28,000 – 35,000 (2,601m-3,251m) 26' (7.9m) 24' (7.3m) 35,000 – 45,000 (3,251m-4,180m) 28' (8.5m) 26' (7.9m)
7a-1.08 Occupancy for all meeting rooms shall be calculated at not less than one (1) occupant for each seven (7) square feet (.65m2) of net floor area, or such greater occupancy as governing codes may require. Posting these rooms or their subdivisions for lower occupancies in order to provide reduced exiting facilities is not acceptable.
7a-1.09 All permanent walls surrounding the meeting rooms shall extend to the underside of the structure above and shall have a minimum acoustical rating of STC-55.
7a-1.10 All operable partitions shall be top-supported with drop down floor seals and have a laboratory STC of 52 minimum and field test NIC 42. A permanent acoustical separation having a rating of not less than STC-55 must be installed above each operable partition and extended to the underside of the structure above. Seal all wiring and piping
penetrations. Ductwork may not cross subdivisions. Provide hard surfaced, flush walls where operable partitions terminate to insure proper bedding of joint seal. Provide pocket doors for all operable partitions.
7a-1.11 Operable partitions must be standard steel construction with minimum 24 gauge steel faces and sound-retardant core assembled to minimum 16 gauge reinforced steel frame, insulated to achieve acoustical performance specified. Drop seals are required.
7a-1.12 Provide a positive bulb-seal type mechanical closure (hinged closure not acceptable) with minimum 250 lbs pressure. Provide sufficient structural support in abutting walls to compensate for this requirement.
7a-1.13 Movable partition walls must be designed to stack in pocketed openings with doors when opened.
7a-1.14 Structural columns and operable partition stacking may not protrude more than 1'-6"
(0.4m) into the meeting room at any point.
7a-2.00 DOORS, WINDOWS AND HARDWARE
7a-2.01 Public entrance doors shall swing flat against the prefunction wall. All single doors shall be a minimum of 3'-6" (1m) wide. Paired doors shall be not less than 3' (0.9m) wide and 7' (2.1m) high for each leaf. Doors shall have appropriate hardware to allow them to swing flat against and hold open at the prefunction wall.
7a-2.02 All meeting room service doors shall be not less than 3'-6" (1m) wide.
7a-2.03 Doors must be solid core wood. Painted hollow metal doors are not allowed, except for required exterior exit doors.
7a-2.04 All entrance and service doors must have installed a tamper proof one-way viewer looking into the function space. Install viewers at centerline of door, 5' (1.5m) above finished floor.
7a-2.05 Meeting room entrance doors must have concealed closers with hold-open capability, decorative hardware with locksets, and panic bar. All doors are to be held open against an adjoining wall or open through 180 degrees.
7a-2.06 All entrance and service doors must be lockable (electronic locks).
7a-3.00 FINISHES
7a-3.01 MEETING ROOM:
Floors - Carpet (refer to Sections 1-4.02 – 1-4.24)
Base - 6" (15cm) High wood base / Stone / Johnsonite® Millwork (or other approved synthetic millwork)
Walls - Decorative wall covering or wood millwork wall panels
Ceiling - Gyp board painted / Tegular edge acoustic tile / (30% maximum)
7a.3.02 Wall covering must be 20 oz Type II vinyl or better vinyl wall covering, with a Class "A"
flame spread rating. Class I wallpaper may also be used if protected from abuse.
7a-3.03 Provide coffered drywall ceilings with acoustical tile inserts for meeting rooms. Acoustic tile must be 2' x 2' (0.6m x 0.6m) tegular edge acoustical tile or better.
7a-3.04 Operable partitions must be covered with manufacturer’s standard fabric or vinyl wall covering which meets sound absorption requirements as outlined in 7a-1.10.
7a-3.05 Carpet shall be 36 oz minimum weight with a primary and secondary backing. Carpet shall be installed over a commercial grade pad with a 32 oz per square yard weight.
(Refer to sections 1-4.02 to 1-4.25). If buffet counters are present, it is highly recommended that the flooring in front of the buffet be a decorative hard surface.
7a-4.00 FF&E
7a-4.01 Seating must be stack type chairs or better, with padded seats and backs upholstered with commercial fabric or better and flex back. Chair seat must be a minimum of 18"
(0.4m) wide x 22" (0.5m) deep. Stacking bars on stack chairs are recommended. Meeting
room / banquet seating specifications are as follows:
STACK CHAIRS:
NOTE: All new banquet/meeting chairs must comply with the minimum specifications and models as set in the new Brand Chair Program which will be introduced in early 2009.
7a-4.02 Window treatments must have blackout capability.
7a-4.03 Table tops must have a high-pressure plastic laminate surface or better.
7a-4.04 All furniture and fixtures must meet HHC’s specifications and minimum flame spread requirements of the applicable codes.
7a-5.00 SPECIAL CONSTRUCTION (GRAPHICS AND SIGNS)
7a-5.01 All meeting rooms must be identified with signage identifying the room name and
maximum occupancy. Refer to Doubletree Interior Signage Specifications Manual, which can be found on www.doubletreefranchise.com.
7a-6.00 MECHANICAL / PLUMBING
7a-6.01 Individually zoned, thermostatically controlled year-round heating and refrigerated air-conditioning is required in each individual meeting room, adjustable upon occupant’s request. Separate systems and/or controls for a common system are required for each section of divisible ballroom / exhibit spaces. Mechanical systems shall be so designed to provide adequate filtered and adjustable outside air intake and powered exhaust system for control of tobacco smoke and other odors.
7a-6.02 Mechanical Design Criteria A. Design Temperatures:
1. Cooling 72° F.D.B. (22º C) 50% R.H.
Construction: Main structure fabricated either from steel or extruded aluminum tubing.
Steel Structure:
The leg frame and seat bed are to be constructed from 13/16" (2.1cm) square, 18 gauge cold rolled, electrically welded steel tubing, plating quality.
The back frame is constructed from 13/16” (2.1cm) square, 16 gauge, cold rolled, electrically welded steel tubing, plating quality.
Aluminum Structure:
The main structure is fabricated from custom extruded 1" (2.54cm) square aluminum tubing. A side-to-side brace formed from 1/2" (1.27cm) square extruded aluminum should be provided for extra frame strength for contract use.
Finish: Only epoxy powders electrostatically applied, anodized, or plated finishes are permitted.
Glides and Bumpers:
Nylon based heavy duty contract use swivel glides must be provided for each chair leg. Vinyl bumpers are to be inserted into legs to protect frame finish while stacked.
Foam: All foam must be flame retardant and comply with all Local and Federal laws.
Seat foam cushioning must be minimum 2.5" (6.4cm) thick, flame retardant urethane. The foam should be 2.0 lbs density and ILD of 60 for heavy contract use.
Upholstery: The front of seat back must be upholstered with 3/4” (1.9cm) thick flame retardant foam (ILD-25).
2. Heating 72° F.D.B. (22º C) B. Controls:
1. Provide separate HVAC unit and controls for each subdivision.
2. Provide a lockable thermostat within each space.
C. Ventilation:
1. Ballrooms: Per ASHRAE Standard 62-2001, or per local codes. Consider alternate methods of control to minimize outdoor air requirements based upon ballroom occupancy (i.e., demand controlled ventilation using carbon dioxide monitoring methods).
2. Meeting rooms: 15 CFM per occupant, or a filtered system in which 15 percent of the total CFM supplied is fresh air, or as required by local code.
7a-6.03 Install air handling units and temperature control devices in areas that permit servicing without disruption to guest use of meeting spaces.
7a-7.00 ELECTRICAL
7a-7.01 All visible devices shall be located as inconspicuously as possible, shall be finished to match the surrounding surface and shall be coordinated with architectural finishes to insure that there is no obvious disruption in their placement or pattern. Ganging all controls behind a concealed flush panel adjacent to the public entrance of each subdivision is recommended.
7a-7.02 Receptacles and jacks shall be located in the base trim wherever possible. In Ballroom space, floor boxes must be provided for power and communication, with the number of boxes to be determined by room size and division ability. Each jack must be wired to accommodate the following and terminate in a six-way flush mount jack box: two (2) four-pair 24-guage Category 6 Inside wire for voice (RJ11); two (2) four-four-pair 24-guage Category 6 Inside wire for data (RJ45); and one (1) two-fiber multi-mode (62.5/125). In meeting rooms other than the ballroom, jack locations must be available every 45 square feet (4.1m) in the wall and floor. Each jack must be wired to accommodate the following and terminate in a six-way flush mount faceplate or floor box: two (2) four-pair 24-guage Category 6 Inside wire for voice (RJ11) and two (2) four-pair 24-guage Category 6 Inside wire for data (RJ45).
7a-7.03 All ceiling devices including sprinkler heads shall be symmetrically placed and centered on acoustical tiles. In coordinating the location of devices, the correct placement of light fixtures shall take precedence over all other items.
7a-7.04 Exit signs shall be recessed and wall-mounted whenever possible.
7a-7.05 Electrical outlets located every 20' (6.1m) on permanent walls must be available for display purposes. For all meeting rooms seating more than 100 people, one (1) 220-240v outlet shall be provided in each divisible space. Recommend having each meeting room subdivision on a separate circuit to avoid overloading. In ballroom space, provide two (2) 240v 30 amp 1Ø receptacles in each ballroom subdivision. Provide one (1) 240v 60 amp 3 Ø receptacles on a dedicated circuit for use in each ballroom.
7a-7.06 An electrically operated projection screen, appropriately sized for the space, is required in each meeting room and must be recessed into ceiling. The control switch shall be located near room light control switches.
7a-7.07 Public address system with accessible controls must be provided in meeting rooms. For rooms with 50-100 seat capacity, a portable system is acceptable. Above 100 seats, a
permanently installed system is required in each section. In ballroom space a minimum of two (2) microphone jacks are required.
7a-7.08 Provide one back-to-back telephone connection per subdivision with jacks on meeting room and prefunction walls adjacent to the public entrance door.
7a-7.09 Telephone outlets and data ports for computer hookup are required in each section of the meeting room.
7a-7.10 Provide one MATV receptacle in each meeting room subdivision.
7a-7.11 Lighting must be recessed with both direct and indirect fluorescent lights, dimmer controlled, direct incandescent lights and wall wash or track lights to provide lighting for perimeter of room. A decorative chandelier may be used.
7a-7.12 Meeting room lighting shall be designed to provide flexibility in lighting levels:
A. Provide dimmable incandescent and fluorescent lighting capable of providing 60 footcandles (645 lux) at table height.
B. Provide recessed dimmable incandescent or fluorescent lighting at buffet counter and entry door capable of providing 35 footcandles (376 lux) at counter top and entry floor.
C. Decorative lighting – provide wall sconces and decorative chandeliers in all ballrooms. Bottom of wall sconces shall not be less than 6'-4" (1.93m) AFF.
Chandelier size and hanging height must not interfere with projection and stage lighting.
D. Head table lighting – provide dimmable track-mounted or recessed incandescent fixtures to light head table location in all ballrooms.
7a-7.13 Dimmer control stations shall be recessed into wall adjacent to public entrance door.
7a-7.14 Lighting for divisible meeting rooms shall be controlled by local dimmers and by remote dimmers, allowing combined dimming control of subdivides.
7a-7.15 Provide one house phone per subdivision that is wall-mounted or set on a counter, credenza, or table.
7a-7.16 HSIA is required in all meeting rooms. Refer to HSIA Standards Manual on www.doubletreefranchise.com.
7a-7.17 Provide a background music system in all meeting rooms. Refer to Section 3g of these Standards for Music requirements.
7b. Boardrooms
7b-1.00 GENERAL (OPTIONAL)
7b-1.01 Boardrooms shall have a minimum of 325 square feet (30m) each.
7b-1.02 If possible, boardrooms shall be on the same level as the main meeting room and should be adjacent to the prefunction area.
7b-1.03 Provide a minimum ceiling height of 9' (2.7m) in boardrooms; 10' (3.0m) ceiling height is recommended.
7b-1.04 A service bar capable of serving both food and beverage for 12 people is required. The top surface is to be a minimum of 18" (0.46m) deep and 48" (1.2m) wide. Each bar shall have integral sink and refrigeration. Tops must be granite and installed on a full cabinet base.
7b-1.05 Each boardroom must have a coat closet with door(s) adequate to hold coats for all occupants, where climate conditions dictate.
7b-1.06 A wood display rail must be mounted on all walls, at chair rail height, with a tackable wall surface above.
7b-1.07 All permanent walls surrounding each boardroom shall extend to the underside of the structure above and shall have a minimum acoustical rating of STC-54.
7b-1.08 Provide a LCD commercial grade HDTV sized 42” (1.0m) minimum with built-in pro-idiom card. TV can be wall-mounted or recessed, with cords and cables concealed.
7b-2.00 DOORS, WINDOWS AND HARDWARE
7b-2.01 Public entrance doors shall swing flat against the prefunction wall. All doors shall be a minimum of 3' (0.9m) wide by 7' (2.1m) high.
7b-2.02 Doors must be solid core wood. Painted hollow metal doors are not allowed.
7b-2.03 All entrance and service doors must have installed a tamper proof one-way viewer looking into the function space. Viewers to be mounted 5' (1.5m) above finished floor.
7b-3.00 FINISHES
7b-3.01 BOARDROOM:
Floors - Carpet (refer to Sections 1-4.02 – 1-4.24)
Base - 6" (15cm) Wood base / Stone/Johnsonite® Millwork (or other approved synthetic millwork)
Walls - Decorative wall covering or wood millwork wall panels Ceiling - Tegular edge acoustic tile / Gyp board painted
7b-.3.02 Wall covering must be 20 oz Type II vinyl or better vinyl wall covering with a Class "A"
flame spread rating. Class I wallpaper may also be used if protected from abuse.
7b-3.03 Provide coffered drywall ceilings with acoustical tile inserts for boardrooms. Acoustic tile must be 2' x 2' (0.6m x 0.6m) tegular edge tile or better.
7b-4.00 FF&E
7b-4.01 Boardroom(s) must have furnishings and decor to create an ambiance of a top-level executive type meeting facility.
7b-4.02 Carpet shall be 36 oz minimum weight with a primary and secondary backing. Carpet shall be installed over a commercial grade pad with a 32 oz per square yard weight.
7b-4.03 Windows shall have valances and floor length drapes and sheers with blackout capability.
7b-4.04 Provide a minimum seating for 12, all ergonomic chairs, fully upholstered with commercial grade fabric or leather, adjustable with armrests, swivel/tilt bases, and casters. Chairs must include a stopgap mechanism on arms. In all cases, armrests must clear bottom of apron.
7b-4.05 Provide a permanent conference table with a minimum seating capacity of 12. Table surfaces and edges must be wood, wood veneer or high-grade water resistant catalyzed finish or stone. Glass or lacquer finish is not acceptable.
7b-4.06 Provide a minimum of 1,000 square inches (0.645 m) of wall decor. Wall decor can be, but is not limited to, lithographs or original paintings.
7b-4.07 Provide a visual aids cabinet with whiteboard and tack board in each boardroom.
7b-5.00 SPECIAL CONSTRUCTION (GRAPHICS AND SIGNS)
7b-5.01 All meeting rooms must have signage identifying the room name and maximum occupancy. Refer to Doubletree Interior Signage Specifications Manual, which can be found on www.doubletreefranchise.com.
7b-6.00 MECHANICAL / PLUMBING
7b-6.01 Individual, thermostatically controlled year-round heating and refrigerated air-conditioning is required upon occupant’s request. Mechanical systems shall be so designed to provide adequate filtered and adjustable outside air intake and powered exhaust system.
7b-6.02 Mechanical Design Criteria A. Design Temperatures:
1. Cooling 72° F.D.B. (22ºC) 50% R.H.
2. Heating 72° F.D.B. (22ºC) B. Controls:
1. Provide separate HVAC unit and controls for each boardroom.
2. Provide a lockable thermostat within each space.
C. Ventilation: 15 CFM per occupant, or a filtered system in which 15 percent of the total CFM supplied is fresh air, or as required by local code.
7b-7.00 ELECTRICAL
7b-7.01 An electrically operated projection screen, appropriately sized for the space, is required in each boardroom and must be recessed into ceiling. The control switch shall be located near room light control switches.
7b-7.02 Telephone outlets and data ports for computer hookup are required in the boardroom.
Provide electrical outlet, data port and telephone outlet at center of boardroom table.
7b-7.03 Provide a telephone with speakerphone feature in the boardroom. The telephone must be equipped with both audio (bell) and visual (light) ring indicator, with an off/on switch for the audio indicator.
7b-7.04 Provide a house telephone.
7b-7.05 Provide one (1) MATV receptacle in each boardroom.
7b-7.06 Provide background music system with accessible controls in boardrooms. Refer to Sections 3g of these Standards for Music requirements.
7b-7.07 Jack locations must be available every 10 feet (3m) in the wall. Provide floor jack to accommodate conference table. Each jack must be wired to accommodate the following and terminate in a six-way flush mount faceplate.
A. Two (2) four-pair 24-gauge Category 6 Inside wire for voice (RJ11) B. Two (2) four-pair 24-gauge Category 6 Inside wire for data (RJ45)
7b-7.08 Lighting must be recessed, ceiling mounted, dimmer controlled on both indirect
fluorescent lights and direct incandescent lights, with wall wash or track lights to provide lighting for perimeter of room. A decorative chandelier may be used.
7b-7.09 Please see Section 1-7.12 for minimum lighting levels.
7b-7.10 HSIA is required in all boardrooms, and can be wired or wireless. Refer to HSIA Standards Manual on www.doubletreefranchise.com.
7c. Prefunction Area 7c-1.00 GENERAL
7c-1.01 The prefunction area must adjoin and connect the main public entrances to the meeting rooms.
7c-1.02 Direct access from boardrooms and secondary meeting space to the prefunction area is desirable.
7c-1.03 Provide direct access from the hotel lobby to the prefunction area.
7c-1.04 Provide service access from the banquet service corridor or the main kitchen to the prefunction area.
7c-1.05 Provide direct access to public restrooms, telephones and coat room.
7c-1.06 Separate exterior access to the prefunction area is desirable, but not required.
7c-1.07 The prefunction area results from the oversizing of public circulation within the function spaces rather than the assignment of a specific and separate space for the purpose.
7c-1.08 Public access to meeting rooms shall be directly from the main prefunction area.
Prefunction area should be approximately 35 percent of the combined adjacent meeting space.
7c-1.09 Double-loaded prefunction areas should be increased in width proportional to the increase in total occupancy of the adjacent function spaces.
7c-1.10 No prefunction area shall be less than 8' (2.4m) wide.
7c-1.11 Minimum ceiling height in the prefunction area shall be 10' (3.0m).
7c-2.00 DOORS, WINDOWS AND HARDWARE
7c-2.01 Exterior windows in prefunction area are desirable.
7c-2.02 Coordinate meeting room entrance doors to insure that, when lying flat against prefunction walls, they do not interfere with decorative lighting or graphics.
7c-2.03 Doors must be solid core wood or plastic laminate. Painted hollow metal doors are not allowed.
7c-3.00 FINISHES
7c-3.01 PREFUNCTION AREA:
Floors - Carpet (refer to Section 1. Design Criteria) Base - 6" (15cm) High Wood / Stone/Johnsonite® millwork
(or other approved synthetic millwork) Walls - Decorative wall covering
Ceiling - Tegular edge acoustic tile (30% maximum) / Gyp board painted
7c.3.02 Wall covering must be 20 oz Type II vinyl or better vinyl wall covering, with a Class "A"
flame spread rating. Class I wallpaper may also be used if protected from abuse.
7c-3.03 Provide coffered drywall ceilings with acoustical tile inserts for prefunction area. Acoustic tile must be 2' x 2' (0.6m x 0.6m) tegular edge acoustical tile or better. The maximum permitted use of acoustic tile on the ceiling is 30 percent of the ceiling area.
7c-4.00 FF&E
7c-4.01 Please refer to Minimum Carpet Specifications as outlined in the Design Criteria section 1-4.02.
7c-4.02 Provide high quality soft seating areas off prefunction area to serve as breakout spaces.
7c-5.00 SPECIAL CONSTRUCTION (GRAPHICS AND SIGNS) (NA) 7c-6.00 MECHANICAL / PLUMBING
7c-6.01 Thermostatically controlled year-round heating and refrigerated air conditioning is required in prefunction area. Mechanical systems shall be designed to provide adequate filtered and adjustable outside air intake and powered exhaust system.
7c-6.02 MECHANICAL DESIGN CRITERIA Design Temperatures:
Cooling 72° F.D.B. (22º C) 50% R.H.
Heating 72° F.D.B. (22º C)
7c-6.03 All visible devices shall be located as inconspicuously as possible, shall be finished to
7c-6.03 All visible devices shall be located as inconspicuously as possible, shall be finished to