CEOC CHECKLIST CEOC PLANNING/INTELLIGENCE SECTION

OIC (LASD)

RESPONSIBILITIES

2. The Planning/Intelligence Section of the CEOC is comprised of representatives of the Fire and Public Works Departments, with the OIC provided by the Sheriff's Department.

3. Ensure that the responsibilities of section are carried out including:

a. Collecting, analyzing, and displaying situation information.

b. Preparing and disseminating periodic situation reports to appropriate sections/organizations.

c. Developing Operational Area Operations Plans.

d. Advance planning.

e. Providing Geographic Information System (GIS) analysis to the various Sections within the CEOC.

f. Planning for demobilization.

4. Establish the appropriate level of Branch organization within the Section and continuously monitor the effectiveness of that organization. Make changes as required.

5. Exercise overall responsibility for the coordination of Branch activities within the Planning/Intelligence Section.

6. Report to the CEOC Manager on all matters pertaining to Section activities.

CHECKLIST Activation

County of Los Angeles Planning/Intelligence Section - P-77 1. Check-in upon arrival at the CEOC first Floor Security station. Obtain proximity card

reader and CEOC identification card.

2. Report to the CEOC Manager or his/her designee (EOB OIC). Clarify any issues you may have regarding your authority and assignment and what others in the organization do.

3. Obtain a situation briefing. Meet with the OIC's of Operations and Logistics and exchange available situation information.

4. Review your position responsibilities, responsibilities of the Planning/Intelligence Section and its Branches, CEOC checklist, and the CEOC-SOP.

5. Review organization in place at the CEOC. Know where to go for information and support.

6. Determine which of the following Branch staff(s) have been activated. Activate if necessary.

a. Situation Status b. Plans

7. Ensure that Planning/Intelligence Section and its necessary Branches are set up properly and that appropriate personnel, equipment, and supplies are in place. Set-up your work station, including maps and status boards.

8. See Activation Procedures for EMIS, GIS, fax, telephone system, televisions, audio system, etc. Check radio equipment. If unable to operate, notify CEOC Logistics Section Communications Branch.

9. Open and maintain Section Log.

10. Monitor assigned EMIS terminal for messages.

11. Meet with CEOC Operations OIC and Branch Coordinators.

a. Obtain and review status of major incidents and other reports.

b. Determine on-going and planned operations.

c. Determine the status of their DOC Planning/Intelligence Sections.

d. Determine the status of any requests for assistance.

County of Los Angeles Planning/Intelligence Section - P-99 e. Obtain any additional field operational information that may pertain to or affect

your Section.

12. Determine which Agency Representatives are in place or have been activated, and their estimated time of arrival (ETA). Activate if necessary.

13. Brief Agency Representatives.

14. Based upon the situation, as known or forecasted:

a. Determine likely future short and long-term problems.

b. Ensure the appropriate intelligence feeder mechanism exists.

c. Establish reporting requirements from subordinate DOCs, Agency Representatives, field elements, etc.

d. Review reports for relevance to CEOC strategic perspective.

15. Continuously advise the Operations Section and the CEOC Manager regarding significant incidents and problems associated with the event.

16. Meet regularly with Branch Coordinators.

17. Continuously assess the need to activate additional staff and/or Agency Representatives.

18. Make plans for second CEOC shift, as necessary.

19. Adopt a proactive attitude. Think ahead and anticipate situations and problems before they occur.

Operational Duties

1. Ensure Section logs and files are maintained.

2. Maintain current, clear, and understandable displays associated with your section.

3. Keep up-to-date on the situation and resources associated with your section. Maintain the current status in EMIS at all times.

4. Ensure all decisions or other important information are documented in EMIS with copies to Branch Coordinators and Operations OIC, respective DOCs, and CEOC Management.

5. Review all reports to ensure critical information is transmitted to the Operations Section and its Branches.

6. Transmit all emergency information by the most expedient method, then keystroke it into EMIS for record keeping purposes.

7. Ensure regular intelligence and situation reports are provided to and received from the respective DOCs.

8. Provide situation and resources information to the Operations Section on a periodic basis or as the situation requires.

9. Conduct periodic Section briefings for up-coming Operational period, sharing updated information.

10. Attend and participate in CEOC briefings and host CEOC planning meetings.

11. Work closely with the Operations Section OIC:

a. In the development of Operations Plans.

b. To ensure objectives as defined in the current Operations Plan are being addressed.

12. Anticipate potential situation changes. Develop contingency plans.

13. Share status information with other Sections as appropriate.

14. Brief the Operations OIC and the CEOC Manager on major problem areas that now need or will require solutions.

15. Make sure that all contacts with the media are fully coordinated first with the CEOC PIO.

16. Brief your relief at shift change time.

17. Conduct periodic Section briefings. Ensure that all organizational elements are aware

County of Los Angeles Planning/Intelligence Section - P-1111 of priorities.

Transition to Initial Recovery (Accomplished only when there is a formal decision to operate CEOC as an RCC - otherwise see Deactivation)

1. Identify any discipline-specific response issues that are still outstanding and ensure that these are being handled by your department.

2. Identify short and long-term recovery issues and send this list via EMIS e-mail to the CEOC Recovery Section.

3. Determine whether staff from your discipline should continue to be represented in the CEOC as part of the RCC, and make appropriate recommendations to the Recovery Section.

Deactivation

1. Authorize deactivation of organizational elements within the Section when they are no longer required. Ensure that any open actions are handled by section or transferred to other CEOC elements as appropriate.

2. Deactivate the Section and close-out logs when authorized by the CEOC Manager.

3. Ensure that any open actions are assigned to the appropriate agency or element for follow-on support.

4. Ensure that any required forms or reports are completed prior to your release and departure.

5. Be prepared to create an After-Action Report.

PLANNING/INTELLIGENCE SECTION