Table 8: How to fill out the information page
Category Name How to Fill Out This Section Special Notes
State Select state from drop box.
Chapter number Write in your assigned chapter number. Ask your advisor for this number. It can be found on your chapter roster.
Chapter name Write in your chapter’s name. This should match the chapter roster.
Chapter e-mail Write in the e-mail address of your chapter’s primary contact. This should be the primary advisor.
Advisor’s name Write in the name of your chap-ter advisor.
For a chapter with multiple advisors, list the primary advisor in charge of national chapter activities.
School Write in the name of school.
Address, City, Zip Write in the address, city and zip of your school. The application should automatically put the state abbreviation.
Phone number Write in the phone number where your advisor maybe reached.
Total unduplicated enrollment in agri-
cultural education Write in the number
Ask you advisor for this number. It is important that it is correct.
Total FFA
Membership Write in the number.
This number should include members both in and out of school. Confirm the number with both the secretary and the advisor.
Number of in-school FFA
members Write in the number.
This number should not include members who are out of school.
This report is for
the year beginning Write in the month, day and year.
Example: 7/1/2015
This date should be the date your POA begins. It may be a prescribed date in you state. Check with your
The year ending Write in the month, day and year. Example: 6/30/2016 The difference between beginning and ending dates should equal one year.
Certification
Have the chapter president, advisor and secretary, along with the school principal or superin- tendent, sign the application.
These signatures verify that the activities listed took place. This gives the chapter a chance to inform school officials of its activities.
National FFA Chapter Planning and Recognition Handbook 2012-2016 Table 9: How to fill out Form I
Form I is adapted from the National Quality Program Standards for Agriculture Education. Form I-Page 1 and 2 contain a brief description of an activity within each quality standard. The questions on Form I-Page 3 will provide evidence of your chapter’s progress toward reaching the National Quality Program Standards for the FFA portion of a quality agriculture education program. The following guidelines/suggestions are to help in calculating your chapter’s per- centages for quality chapter indicators.
Category Name on Form I How to Fill Out This Section Percentage of students that have a
progressive plan for leadership, personal growth plan and career success.
Enter the percentage of your FFA chapter membership that has a progres- sive written plan for leadership, personal growth and career success. (I.e. a written career pathway plan with the guidance department, documented SAE short-term and long-term goals. Utilize the “LifeKnowledge” pre and post assessments are administered and a mentoring plan is followed.) Percentage of students that
participate in FFA-related programs and activities.
Enter the percentage of your agriculture education enrollment that partici- pates in two programs and at least four activities each year. (Program areas are defined as career development events, proficiency awards, service learning activities, fundraising activities, national leadership development conferences, National Chapter Award committees, leadership conferences, camps and activities above the local level and/or holding a chapter office.) Percentage of students that
participate in FFA leadership and personal development activities/ events above the local level.
Enter the percentage of your FFA chapter membership that participates in at least two programs and at least four activities above the chapter level each year. (Program areas are defined as career development events, proficiency awards, service learning activities, fundraising activities, national leadership development conferences, national chapter award committees, leadership conferences, camps and activities above the local level and/or holding a chapter office.)
Percentage of students that have
equal access to FFA activities. Enter the percentage of your FFA chapter membership that has access to all FFA activities at the local level and above. Yes or No: The FFA chapter
constitution and/or bylaws are up- to-date and reviewed annually.
The FFA chapter has an approved constitution and by-laws that are reviewed and updated annually consistent with local school policies, and all FFA members have access to a copy of the constitution.
Yes or No: FFA members are involved in the planning and implementation of a Program of Activities (POA).
The annual program of activities is planned and implemented by chapter officers, members and committees.
Yes or No: The FFA chapter conducts well planned, regularly scheduled chapter meetings.
The FFA chapter has regularly scheduled monthly meetings that are conducted using an agenda including reports, proper use of parliamentary procedure with minutes and reports kept on file.
Yes or No: The FFA chapter plans and conducts award recognition programs.
The FFA chapter plans and conducts an annual banquet or awards recognition program for all chapter members, parents, administrators and supporters to attend.
Yes or No: The FFA chapter has a current budget which provides the financial resources to support the POA and maintains accurate financial records.
The FFA chapter has a budget with resources to support the POA. The chapter treasurer maintains financial records audited annually providing regular detailed chapter meeting reports. Chapter has sufficient financial funds to devote to savings.
Yes or No: Capable and trained
officers lead the FFA chapter. The FFA chapter officers are elected annually by members using an approved process outlined in the chapter bylaws. Chapter officers are properly trained to fulfill the duties of their office and participate in leadership activities above the chapter level.
III. Filling out Form II
Form II requires the chapter to select, list and describe the three major activities conducted for each division. These activities may or may not be activities listed on Form I. The chapter may use an activity only once in Form II. It is important that each activity chosen must be distinct and relate to the selected quality standard for that division. For example, leadership CDEs ad- dressing the leadership quality standard and CDEs addressing the career success quality stand- ard are the same activity. A 25-point deduction will result if activities are used more than once in Form II.
After selecting the activities, the chapter must describe the goals, plan of action and results/ evaluation for each. If the members do a good job of planning, conducting and reporting the activities, filling out Form II is easy! You can transfer the goals and steps for the activity from POA-2 to Form II. The steps represent the major part of the plan of action. The final report for each activity, POA-4, is helpful in listing the results.
Use Table 10 to help complete Form II. Table 10: How to fill out Form II
The font type and size must be Arial 10. Activity description/goals length is limited ten (10) lines of text. Plan of action and results/evaluation length is limited to fourteen (14) lines of text. If font type and size are not retained to these standards, the application may be DISQUALI- FIED.
Category Name How to Fill Out This Section Special Notes
Name of activity Write in the name of the activity in the space provided. Write a concise sentence.
Standard checklist Check the appropriate standard. Check only one and DO NOT repeat a standard in a division.
S.M.A.R.T. goals Write the goals for the activity. Transfer the goals for the activity from form POA-2.
Plan of action
Write the steps followed in completing the activity. This is not a report; it is a plan.
Refer to form POA-2 for plan of action. State clearly and briefly who, what, when, where and how. Should be written in future tense.
Results/evaluation Describe the accomplishments the chapter achieved in conducting the activity.
Refer to form POA-4 for the activity. Use as many numbers, facts and fig- ures as possible.
Example: Number of members and nonmembers involved.
Use proper English.
Photo Caption explaining the picture. Should be appropriate, relate to activ-ity described and be of the chapter activity.
National FFA Chapter Planning and Recognition Handbook 2012-2016
IV. Selection of application photos
The chapter needs to include a photo and caption for each activity. Good photographs and captions increase the impact of the application. Keep the following points in mind when taking and captioning photos:
A. Do not “stage” the pictures. Take photos throughout the activity and select the best ones. B. Appoint a member to be responsible for photographing each activity.
C. Be sure the photographer knows how to use the camera. Photos that aren’t well-exposed are generally too dark or grainy.
D. Plan your pictures; do not just point and shoot. E. Move as close to your subject as possible.
F. One photo, not a collage, should be submitted with each activity.
G. Captions should do more than just name the picture. They should be informative and interesting.
H. The font type and size for photo captions must be Arial 14. Photo caption length is limited to eight (8) lines of text. Font size and type must not be altered.
I. The National FFA Organization uses photos from the winning entries in printed materials and cannot use scanned or digital images from applications. If your chapter has moved from film to digital photography be sure to capture some images of each event at a resolution of at least 300 DPI so that they may be submitted for publication. J. Photos must be of the chapter activity. Misleading or falsified photos may lead to
disqualification. V. Altering the application
Altering the application, may result in the application being DISQUALIFIED. Altering the ap- plication includes copying the application into a word document, altering the space given for responses for any question or changing the font from Arial or changing the font size from the stated size. The following is not considered altering the application: bolding, underlining or changing the color of text.
VI. References SMART Goals
LifeKnowledge Lessons
https://www.ffa.org/ffaresources/Educators/LifeKnowledge/Pages/default.aspx MS.14 Developing goals
MS.15 Goal setting strategies HS.44 The benefits of goal setting HS.45 Goal setting strategies
AHS.09 Long term goals and opportunities AHS.44 Organizational planning
AHS.45 Leading program of activities development Additional lessons are available.