4. Specify how many copies of each label you would like.
5. Click Print.
Figure 13.1
Review Purchase Order Screen
Figure 13.2
Create PO From Shopping List Screen
Figure 13.3
Create Inventory Item Labels Screen
Receive Inventory Items
This feature allows you to receive inventory items from the vendors and also quickly pull up purchase orders you have created to receive the inventory in just a few clicks.
Earliest PO Date: This field allows you to specify a date which will be used in
determining which Purchase Orders will be displayed in the drop down list.
Purchase Orders: This drop down list will display all the purchase orders for the specified date range.
Received Date: This field displays the date used to add the purchase order. This is usually the date on the computer.
Add: This will bring up the Receive Inventory Item Editor screen.
Barcode Scan: This field allows you to scan an item in with a barcode scanner. This will save you time by filling in the Inventory Item Name, Price/Qty, Sub Total, and Pack Size Description. Each time you scan an item it will add one to the Quantity Received field. Any one of these fields except the Sub Total field can be edited manually to adjust the information. Once you have the item entered in correctly, press Next for the next item or Done.
Edit: This button allows you to edit or change info you have already entered into the system. This allows for corrections or updates when entering inventory items.
Remove: This removes the selected line from the list of received inventory.
Figure 13.4
Receive Inventory Item Screen Part 1
Figure 13.5
Receive Inventory Item Screen Part 2
Remove All Access Denied Logs
This feature allows you to delete all of the access denied logs. This feature can be found in the Back Office under Activities > Maintenance Activities. This will delete all Access Denied recordings, and may shrink down the database size. After cleaning up the Access Denied Logs, be sure to compact the database afterwards to make it more efficient.
Remove All Caller ID Logs
This feature lets you delete all of the Caller ID logs. This feature can be found in the Back Office under Activities > Maintenance Activities. This will delete all Caller ID recordings, and may shrink down the database size. After cleaning up the Caller ID logs, be sure to compact the database to make it more efficient.
Remove All Customer Names from Orders
This feature allows you to remove all of the names from specified customers’ orders.
This feature can be found in the Back Office under Activities > Maintenance Activities. After you have selected this choice then a popup window will appear and prompt you to enter the customers’ phone number. Enter the phone number of the customer who you want to delete all names that are attached to the orders. After you enter the phone number you will get a confirmation window saying how many names have been deleted.
Remove Redeemed Gift Certificate Swipe Card Info.
This feature allows you to remove all of the swipe card information for gift
certificates that have already been redeemed. You can find this feature in the Back Office under Activities > Maintenance Activities. After you have selected this choice, you will get a confirmation screen asking if you want to remove all scan codes from redeemed gift certificates. Next you will get another confirmation window confirming that all of the scan code information was deleted.
Remove Prior Manager Cash Outs
This feature allows you to remove all the prior manager cash out information. You can find this feature in the Back Office under Activities > Maintenance Activities.
You will be prompted to enter a date using the month, day, and year buttons.
Anything before this date will be removed from the system.
Remove Prior Reservations
This feature allows you to remove all the prior reservation information. You can find this feature in the Back Office under Activities > Maintenance Activities. You will be prompted to enter a date using the month, day, and year buttons. Anything before this date will be removed from the system.
Recalculate Orders
This feature allows you to recalculate orders. This feature is useful if you have found that some of the order totals did not match correctly. This feature can be found in the Back Office under Activities > Maintenance Activities. Once you have selected the Recalculate Orders choice, you will get a confirmation window. Next a date
selection window will appear and ask you to specify the date that you want to begin recalculating orders. You will then have to specify the date that you want to end recalculating orders. After you have selected the From and To dates, Click the Select button. After the orders have been recalculated you will get a confirmation window confirming that the orders have been recalculated.
Delete Master Data (Figure 13.6)
This feature allows you to delete any entries in your database that have never been used and were errors when creating the database.
Select the category on the left to display the items on the right. Select the items you want to delete. If the item is in use by the system it will display that you cannot delete this record.
Compact the database immediately after using this feature.
Note: This feature is highly useful when you are done creating your database before your restaurant opens to clean out any entries that may not need to be there.
Figure 13.6
Delete Master Data Screen
Sales Summary Report
Reports > Sales > Sales Summary Report
This report shows total sales for the specified date range. This will give a overall view of how the restaurant did for the day.
Sales By Category Report Reports > Sales > Sales By Category.
This report shows the total sales in the report date range, grouped by the menu categories that you may have defined. This report is useful for reviewing the sales by different categories in the restaurant, such as Meals, Liquors, etc, giving you an over all look at the sales level.
Sales By Hour (Summary) Report Reports > Summary > By Hour (Summary)
This report shows the total sales in the report date range, grouped by the hour blocks in a summary format. This report is useful for finding out, which is the busier hour block, so that you can prepare your staff better.
Sales By Hour (Detail) Report Reports > Sales > By Menu Items
This report shows the total sales in the report date range, grouped by the hour blocks in a detailed format. This reports usefulness is the same as the Total Sales By Hour Summary Report, except you will be able to find out the items that were sold within each hour block.
Sales By Menu Item Report Reports > Sales > By Menu Items
This report shows the total sales in the report date range, grouped by menu items. This report is useful to find out the hottest selling items, slowest selling items, or simply a good overview of items sold through the report period.
Sales By Order Type Report Reports > Sales > By Order Types
This report shows the total sales in the report date range, grouped by order types, also called Revenue Centers. The usefulness of this report is that it will show you how much you’re doing sales for each of the order types that you offer.
Sales By Server Report Reports > Sales > Sales By Server
This report shows the total sales in the report date range grouped by servers. You can use this report to see how much each server is doing in sales.
Sales By Station Report Reports > Sales > Sales By Station
This report shows the total sales in the report date range grouped by computer stations.
You can use this report to see the load of computer stations usage in a report period. You can also use this information to better utilize POS station usage, and the possibility of adding additional POS stations.
Daily Sales Analysis Report Reports > Sales > Daily Sales Analysis
This report shows the total sales in the report date range grouped by days. This report gives you an over all picture of your sales on the reported days.
Weekly Sales Analysis Report Reports > Sales > Weekly Sales Analysis
This report shows the total sales grouped by days. This report gives you an overall picture of your sales on the reported week.
Monthly Sales Analysis Report
Report > Sales > Monthly Sales Analysis Report
This report is similar to Daily Sales Analysis Report, except that this report shows the quarterly sales information.
Quarterly Sales Analysis Report Reports > Sales > Quarterly Sales Analysis
This report is similar to Daily Analysis Report, except that this report shows the quarterly sales information.
Yearly Sales Analysis Report
Reports > Sales > Sales Vs Physical Inventory Usage
This report is similar to Daily Sales Analysis Report, except that this report shows the yearly sales information.
Sales Vs Inventory By Auto Depletion Report Reports > Sales > Sales Vs Inventory By Auto Depletion
This report shows you the total sales and the total inventory usage by auto depletion for the report date range. However, if the auto depletion feature is not turned on, then the inventory usage information will not be shown in this report.
Labor Vs Sales By Breakfast, Lunch & Diner Report Reports > Sales> Labor Vs Sales By Breakfast, Lunch & Diner
This report shows the total hourly labor cost for the report date range, and the grouped meal time zones as a comparison. With this report, you can have an idea of your hourly labor allocation. This report could also be used to find out how much sales did each of the meal time zones generate. The times for the Breakfast, Lunch, and Dinner are defined in Store Settings > Misc > Page 1
Gift Certificate List Report
Reports > Gift Certificates > Gift Certificate List
This report shows you all the outstanding gift certificates, along with the balance amount.
You can use this report to have an overview of how many gift certificates are still not yet redeemed.
Gift Certificate Redemption Tracking Report
Reports > Gift Certificates > Gift Certificate Redemption Tracking
This report shows the gift certificate redemption tracking information for the report’s specified date range.
Order Payments Report
Reports > Register Activities > Order Payments
This report summarizes all the register collections of order payments with cash, credit cards, or checks. You can use this report to see a certain order tender type and tender amount, or other information that you may need.
Other Payments Report
Reports > Register Activities > Other Payments
This report summarizes all the register collections or non-order payments with cash, credit cards, or checks. This report is most likely to include new gift certificate sales collection, or bad check reimbursement collection. You can use this report to see a certain order tender type and tender amount, or other information that you may need.
In House Account Payments Report
Reports > Register Activities > In House Account Payments
This report summarizes the in house charge account payment collection report. You can use this report to have an overview of the guest accounts that have paid their charges within the specified date range.
Pay Out Details Report
Reports > Register Activities > Pay Out Details
This report shows the payouts for the specified date range.
Manager Cash Out Details Report
Reports > Register Activities > Manager Cash Out Details
This report will show information on managers cash out details.
Refund Details Report
Reports > Register Activities > Refund Details
This report shows the refunds performed for the report’s specified date range.
Total Payments Received Summary Report
Reports > Register Activities > Total Payments Received Summary
This report shows the total payments received from the money collection transactions.
You can use this report to have an idea of how the total money collection is for all of the monetary transactions in the report date range.
Customer Files Report
Reports > Customers > Customer Files
This report shows the customer names, phone number, and sales information. You can use this report to find out the customers spending at your restaurant.
Customer Sales By Date Range
Reports > Customers > Customer Sales By Date Range
This report will show all the customers sales for a specified date range.
Specific Customer Purchases Report
Reports > Customers > Specifics Customer Purchased
With this report, you first specify the customer telephone number. Then all the sales history for this customer will be shown in this report.
Customer Anniversary Report
Reports > Customers > Customer Anniversary Report
This report will show what customers were added to the database by the month specified.
This report is useful to use for marketing to give specials to customers that may be having a birthday. This is specified in the customers file with the Remember Month button.
Customer Credit List Report
Reports > Customers > Customer Credit List
This report will show all the outstanding customer credits available.
Credit Redemption Tracking Report
Reports > Customer > Credit Redemption Tracking
This report shows the customers credit redemption tracking history. You can use this report to find out all the credit redemption tracking in the report date range.
Frequent Diner Accounts Report
Reports > Customers > Frequent Diner Accounts
This report shows the existing frequent diner accounts in a list report.
Frequent Diner Tracking Report
Reports > Customers > Frequent Diner Tracking
This report shows the frequent diner tracking information for the specified date range.
Frequent Diner Tracking By Account Report
Reports > Customers > Frequent Diner By Account Tracking
This report will show specific Frequent Diner information for individual accounts.