Grant applications must address each of the sections and questions below. Completed grant applications must be limited to 18 pages and not exceed the space stipulations. Please use the formatting guidelines provided on the general instruction sheets. (See pages 8 and 9.) Your application should follow the same outline format as the sections listed below. Grant applications which do not follow these guidelines will not be considered.
I. Executive Summary
In this section of the application, summarise all the key information in the proposal. You should view this section as an opportunity for you to sell your project to the readers and convince them about the need for funding this project. Include:
► A brief statement of the need your agency is prepared to address.
► A short description of the project including what will take place and how many children will benefit from the programme; how and where the programme will operate; and how the project will be staffed.
► An explanation of the amount of funding that is required for the project and what your plans are for funding in the future.
► A brief statement about your organisation's unique capacity to carry out the proposed project.
Space Limit: One and a half pages.
II. Statement of Need
In this section, state the rationale for the project i.e., the current situation and the need the project is responding to. Include details of the catchment area(s) such as:
► A description of children in the area including the number of children who are out of school and the number of children at risk of dropping out.
► A profile of the community including residents’ occupations and income range.
► The number of government schools in the area and their capacity to address the children’s needs.
If you are applying for a Capacity Building grant, you should also include an assessment of the capabilities of NGOs working in the proposed catchment area(s).
Also, outline the positive and actionable steps you expect to take to achieve the project objectives. Lastly, state how project outcomes will be linked to REACH India’s goals and objectives of reaching and retaining disadvantaged children in educational programmes.
Space Limit: One and half page.
III. Case Statement
Potential Partner NGO Grant Application April 12-14, 2005
REACH India
Describe what makes your organisation uniquely qualified to carry out this project. Tell us how your organisation’s special skills and REACH India’s goal of attracting and retaining disadvantaged children in educational programmes are clearly linked in the strategies presented in the proposal. Also, make a link between the proposed project and past organisational experiences and competencies that allow you to: 1) expand and scale up effective strategies used in the past and 2) how those capacities and past experiences can successfully support the implementation of new, innovative strategies and approaches.
Space limit: One page.
IV. Project Description
State the broad goal and specific objectives of the project. Describe the project design and strategies for achieving the goal and stated objectives. Do not provide summaries of past accomplishments in this section. This section is meant to serve as a succinct and accurate description of the proposed project.
1. Project goal: What are the overall goal(s) of your project?
2. Project objectives: What are the objective(s) of the proposed project during the REACH India funding period?
3. Project history: Is this a new project or an ongoing programme? If it is an ongoing programme, will REACH India funding be used to expand the number of beneficiaries in the project or will it simply be used to replace funding that has ended/is ending, or both.
Space limit for project goal, objectives and history: One page.
4. Project beneficiaries: Please give us a break-up of direct and indirect beneficiaries as well as how many are new beneficiaries in the proposed project.
Also tell us a little bit about your work with children during the last financial year by completing the following table.
Beneficiary Data of your last Financial Year’s Education Programmes (2003-2004)
Beneficiary Data Figure in absolute
numbers (covered last year)
Cost per Child
Total number of children directly covered through your educational intervention programme (bridge course/
ECD/ alternative school etc.)
Number of children mainstreamed directly or transitioned through bridge courses into formal schools
Potential Partner NGO Grant Application April 12-14, 2005
REACH India
through your intervention
Number of children from formal schools covered through your Remedial classes/Coaching programme
Number of children benefited from your teachers’ training programmes in formal schools
5. Philosophy: Describe the educational philosophy behind this project.
Space limit for educational philosophy: Half page.
6. Project approach
6a. Strategy: Complete this portion only if you are applying for a Direct Service Delivery grant.
What is your strategy for achieving the stated project goal and objectives? In this section, describe the potential for the project’s outreach strategies to effectively reach the proposed target group(s) of disadvantaged children. Tell us how your approach addresses issues of access, retention, quality and linkage with the formal education system.
Space limit: Two pages.
6a. Strategy: Complete this portion only if you are applying for a Capacity Building Support grant.
Please provide details on the working relationship with potential sub-grantees in this section including:
► The strategy for identifying sub-grantee NGOs keeping in mind that they will need to meet the selection criteria established by REACH India.
► The strategy for building the financial and managerial (including monitoring and evaluation) capacities of sub-grantee NGOs and ensuring their reporting capabilities.
► The strategy for ensuring that sub-grantee NGOs have the skills and capacities needed to implement effective educational interventions.
Space limit: Two pages.
6b. Dissemination, networking and action research: Briefly outline your current and past activities in each of these areas. Also, tell us broadly what you propose to do to disseminate information about the proposed project as well as the kinds of action research you would undertake as part of this project.
Space limit: One page.
6c. Assumptions and risks: List the key assumptions being made about this project that affect its long-term viability. Also, discuss how you plan to counter the challenges arising from the risks.
Potential Partner NGO Grant Application April 12-14, 2005
REACH India
Space limit: One page.
6d. Collaboration with other agencies: Describe the organisations or agencies (excluding non-governmental donor agencies), if any, that you plan to collaborate with on this project. For NGOs seeking Capacity Building Support grants this does not refer to your sub-grantees.
Space limit: One page.
7. Expected outcomes: In this segment, describe the expected overall outcomes you want to have achieved by the end of the funding period; also discuss the envisaged effects and benefits of the project and how it fits into your objectives.
Space limit: Half a page.
8. Activities: List and clearly describe the key activities (by objective) to be carried out and the sequence in which they will be implemented in order to produce the expected results.
Space limit: Two pages.
9. Staffing and Resources: List the human and material resources needed to implement the project. Also, please attach an organisational chart as it relates to this project and a brief description of how roles and responsibilities will be executed.
Space limit: One page.
10. Measuring project outputs and outcomes: Please describe the quantitative and qualitative indicators that will be used to assess the outputs and outcomes of your activities. The proposed outputs must be measurable since they are the basis for assessing your project’s outcomes.
Space limit: One page.
11. Monitoring and evaluation: Describe how you will monitor and evaluate the different phases of the project and how you will measure the effectiveness of your activities. Describe your criteria for success.
Space limit: One page.
12. Project duration: Please indicate the start and end dates of the project.
Also, provide a detailed implementation schedule for achieving the stated goals and objectives of the project. (See Annex I.)
13. Sustainability of project activities
Sustainability strategy: Complete this portion only if you are seeking a Direct Service Delivery Grant.
► Explain how your project will be supported after termination of the REACH India grant and your organisation’s plans for attracting additional resources either through marketing, outreach to donors or in-kind
Potential Partner NGO Grant Application April 12-14, 2005
REACH India Potential Partner NGO Grant Application
April 12-14, 2005
contributions to continue working with disadvantaged children after REACH India support has ended.
► Describe the strategies your organisation will employ to involve communities and local organisations and government in improving access to and quality of education.
Space limit: One page
Sustainability strategy: Complete this portion only if you are seeking a Capacity Building Support Grant.
► Explain how your project will be supported after termination of the REACH India grant and your organisation’s plans for attracting additional resources either through marketing, outreach to donors or in-kind contributions to continue working with sub-grantee NGOs after REACH India support has ended.
► Describe your strategy for addressing issues of sustainability (expanded funding, capacity of scale-up and replication) among the sub-grantee NGOs with which you will be working.
Space limit: One page
V. Other Funding Sources
If applicable, please use the table below to list other private and public funding sources for this particular project request. Please provide funding amounts in Indian Rupees.
Donor name Project activity Amount received
(to date) Amount
Pending Anticipated receipt date