COMPLETION OF A FULL APPLICATION

Applicants on the waiting list will be requested to fill out a full application when the Section 8 Office estimates that a Voucher can be issued. The family will complete the Personal

Declaration Form on their own if they are capable of doing so.

The Section 8 Office will interview the applicant by asking questions and completing the full application.

Requirement to Attend Scheduled Meeting:

An invitation letter will be sent to applicants as they reach the top of the Waiting List. It is the responsibility of the applicant to attend a full application interview. It is the applicant's

responsibility to reschedule the interview if s/he misses the appointment. If the applicant does not reschedule and misses two scheduled meetings, the Section 8 Office has the right to reject the application.

Rejection of the application means that the household will be removed from the waiting list and must reapply when applications are being taken. Applicants will be notified in writing if the application is rejected for this reason.

The head of household is required to attend the interview and sign the housing application.

Exceptions are made for the severely disabled and the elderly.

Verification of Full Application Information:

Information provided by the applicant will be verified including information on family composition, income, assets, allowances and deductions, residency preference status, full-time student status, citizenship status, conviction(s), eviction from federally assisted housing programs and other factors relating to eligibility determination before the applicant is issued a Voucher. Information used in determining a family’s eligibility must be current within 60 days before issuing a Voucher. (This does not apply to reexamination and interims, for which information and dates must not exceed 120 days.)

A personal declaration form must be completed in its entirety and signed by the head of household at the time of eligibility certification, interim change or recertification.

If the head of household is not capable of completing the form, it should be completed by another household member or person so designated by the head of household. The Placement Officer assigned to the case should not complete the form for the family, but should seek assistance if the family can designate no one.

All adult members must sign the HUD 9886 Form. The full application form must be signed by the head of household in order for the application to be considered complete.

Third-party verifications in writing (sent by mail) are preferred. Oral third-party verifications by phone are acceptable if they are properly documented and third party written verification cannot be obtained within 14 calendar days.

In this case, the Section 8 Office will request the third party to complete and return the third-party verification to the Section 8 Office for file documentation.

If third-party verification is impossible, the Section 8 Office will use documents provided by the applicant(s). Documents will be photocopied when not prohibited by law. When documents cannot be photocopied, staff will put a memo to the file noting that the document viewed will be used by recording the source of information, the information obtained, and signed and dated by the staff person who viewed the document.

If the Section 8 Office determines at the interview that more information or verification is needed, the applicant will be given or sent a First notice, requesting the applicant to provide the requested information within 14 calendar days.

If there is no response, after 14 calendar days, a Second notice will be sent with an additional 14 calendar days response requested with notification of termination of assistance if there is no response.

If there is no response to the second notice, an ineligibility letter will be sent.

If third-party verification and Section 8 Office review of documents viewed are not acceptable as verification methods by the Section 8 Office, the Section 8 Office may accept a notarized applicant certification with the information needed. The Section 8 Office will document why the other verification methods are impossible to obtain.

Acceptable verification of the Residency preference is listed under the PREFERENCE section. The Residency Preference will be verified during the full application process.

The ARHA has determined that its jurisdiction is that area within the limits of the City of Alexandria, Virginia. The ARHA has adopted a residency preference that establishes the City/Town of Alexandria as a residency preference area.

The residency preference shall apply to all families residing within the ARHA’s residency preference areas. The residency preference shall also apply to families with a member who works or has been hired to work in the ARHA residency preference area. The residency preference shall not be based on how long the applicant has resided in or worked in the ARHA residency preference are, but with the requirement that the applicant meet this residency at one point while being an applicant on the waiting

list.

To prevent the displacement of low income residents who reside as Samuel Madden

(downtown), ARHA has received approval to rank the applicants in the following manner. The protected families at Samuel Madden downtown are those who were under lease from July, 1998 though the present. The current ultimate preference group are these residents of the Samuel Madden downtown site. As the time of redevelopment and relocation is needed, Samuel Madden downtown residents will be offered a voucher before all other dates, categories, preferences , income levels and deconcentrations rules.

Public housing Residents at Jefferson Village, Glebe Park and Quaker Hill, who are under lease at the time of this Plan’s approval will also receive an ultimate preference at the time of this Plan’s approval. These development have been designated for conversion from public housing assitstance to Section 8 tenant based assistance. At the time of conversion all qualified residents will be offered a Section 8 voucher before all other dates, categories , preferences, income levels and deconcentration rules. After these groups are assisted, the applications are selected as follows: