Incumbent of this position serves in a computer center performing tape library and other related functions such as processing and reviewing the quality of microfilm, and tape shipping and receiving functions.
Duties
-- Pulls tapes from racks, places them with run sheets and positions in designated locations for operations.
-- Receives tapes returned from operations, reviews to identify active, scratch and new tapes.
-- Removes labels and protective rings from scratch tapes, makes entries on code sheets to remove tapes from active inventory, and places in appropriate location for subsequent use.
-- Verifies identification and retention entries on active tapes and hangs in racks in control number sequence.
-- Verifies program identifiers, retention and active dates for new tapes, applies labels, makes inventory adjustments and hangs tapes.
-- Operates keypunch equipment to prepare cards providing update input for tape library inventory system (TLS).
-- Participates in periodic tape inventory by physically locating and verifying the presence of tapes listed in the inventory, searching for lost or misfiled tapes, and extending search outside the tape library if necessary in order to find tapes which may have been improperly removed.
-- Maintains control records and control logs for master tapes, prepares automatic scratch notifications for users and participates in the maintenance and control of back up files in a security vault.
-- Performs tape cleaning, verification and repair functions, erases tape contents on a degausser and maintains logs of actions taken, errors corrected, length of tape, date, condition of tape and need to replace tape if condition indicates potential problems.
-- Operates magazine loaded microfilm processor and conducts visual and densitometry spot check of processed film to detect obvious quality problems and to refer them to the supervisor for solution.
-- Assembles, verifies identifications against appropriate documents, packs, wraps, prepares way bills and receipts and addresses shipments of tapes and film for air and surface shipments.
-- Receives incoming shipments of tapes. Verifies contents against manifest, checks tapes for obvious evidence of physical damage, makes entries to tape inventory system and submits tapes for inclusion in the tape library.
-- Maintains appropriate records, receipts and manifests and notifies others of missing, lost or damaged shipments.
Factor 1, Knowledge Required by the Position -- Level 1-3 -- 350 Points
-- Knowledge of the full scope of library functions, procedures, controls, methods, storage, issue and quality control requirements.
-- Knowledge of backup tape storage system, rules, controls, etc. to initiate tape duplication, documentation, control and rotation of tapes in/out of one on-site and one off-site security vault.
-- Knowledge of shipping procedures by type of carrier, the controls, records and
methods for preparation and receipt of shipments; ability to pack tapes to prevent damage and to receive, verify and control incoming shipments, or to note and report shipment discrepancies by number, kind, shipper, or packing method.
-- Additional knowledges of lower level are required for recurring tape issuance, control and inventory and for equipment operating duties.
Factor 2, Supervision -- Level 2-2 -- 125 Points
At this level the employee is expected to perform in any of the three major functional areas of the library: tape control and issuance; microfilm processing and editing; or, shipping and receiving. The supervisor makes the assignment and advises of procedural changes or alerts to anticipated high priority requirements. The employee performs in the assigned function for a period of one day or more on a rotating or infrequent basis, applying acquired knowledges and skills while performing the work with little direct supervision. The supervisor conducts
infrequent spot checks to review the flow of work in progress. Completed work is reviewed for timeliness and acceptability on the basis of production and error reports.
Factor 3, Guidelines -- Level 3-1 -- 25 Points
Guidelines for each function are relatively few, are a combination of written and verbal and are easily committed to memory after relatively short experience with their applications. The
employee applies the guidelines appropriate to assigned library, shipping or microfilm functions.
The guidelines are specific, providing for only minor deviation or tolerances. Conditions which do not fit within the guidelines are referred to the supervisor.
Factor 4, Complexity -- Level 4-2 -- 75 Points
The incumbent performs the various functions in the library and adapts to and applies appropriate work methods, procedures and controls. Production and quality levels are maintained during rotations among library, shipping and microfilm duties.
The employee decides what needs to be done according to special instructions for each work station, quality control tolerances, priority schedules and related controls over the work.
Actions to be taken involves following established instructions or selecting from precedent variations on instructions for each phase of the work.
Factor 5, Scope and Effect -- Level 5-2 -- 75 Points
Functions performed in the library cover the receipt, storage, maintenance, shipping and control of computer tapes, and the secondary functions of microfilm processing and quality control. The incumbent of this position is required to perform all those functions as workload requires or on a regular rotating basis. The product of the work is of a service nature which affects the accuracy and timeliness of computer processing in the local and subordinate computer centers.
Factor 6, Personal Contacts -- Level 6-1 -- 10 Points
Contacts are with operators, specialists and other clerks and assistants in the local computer center and occasionally in subordinate centers.
Factor 7, Purpose of the Contacts -- Level 7-1 -- 20 Points
To obtain or furnish factual information relating to assigned duties, status of shipments, missing tapes and similar concerns.
Factor 8, Physical Requirements -- Level 8-2 -- 20 Points
The work requires physical exertion such as long periods of standing, reaching, stooping, pushing carts and lifting boxes weighing up to 20 kilogram (45 pounds).
Factor 9, Work Environment -- Level 9-1 -- 5 Points
Work is performed in an environment similar to an office setting. Normal safety precautions are required in the operation of equipment but there are no unusual risks or hazards involved.
TOTAL POINTS -- 705 GS-4 = 655-850