1. In the Database Update program, choose Open > Card.
2. Click the New button. The text at the bottom left of the record will change from Enter Record Name to New Record.
3. Enter data in the fields described below.
Surname* Family name of the new cardholder. This is a required field.
First name* First name of the cardholder. This is a required field.
Title Title of the cardholder (Mr, Ms, Mrs, Dr etc).
Emp No Employee Number of the cardholder.
User Record You can click this button to create a user record
associated with this card record. The key fields (Surname, First Name, Title and Employee No) are automatically created in the new user record. See Creating a new user record on page 34.
Issue This field can be entered as 1 or can be left blank. This field is used to identify when a cardholder has more than one card and should be incremented by one each time.
Card ID If the card has an ID or Hot Stamp number it can be entered here. This is not necessarily the same as the encoded card number.
Card production design If your system includes the Card Production application, allowing you to print ID cards from your system, you can specify a particular card design to be used for this card.
Click on the Choices/F2 button and select the design that you wish to use. Select the Produce Card Next Batch checkbox if you want to include this card when you next do a batch print run.
Card status* Select the card status from the drop-down list. A card will not work on the system if anything other than Valid is entered in this box. This is a required field.
Note: If any status other than Valid is entered, the status will be reported to the administrator on the Report/Guard Screen if the card is used.
Department Click on the Choices/F2 button. If you have already defined departments, a list of existing departments will be displayed and you can choose one by double-clicking on it.
If no departments are set up you can add a new one by clicking the Add button. The Add button opens a new window where you can enter a new department name.
Report grp If valid access events are not normally sent to your Report/Guard Screen, the Report Grp field allows you to trace the valid transactions of a specific card. Click the Choices/F2 button and choose Access Allowed to direct valid access events to the Report/Guard Screen for this card only. Choose Trace Guard if an alarm is required.
Card number Enter the card number if known. If it is unknown, you can click Get Number and show the card to any active reader on the system. If the card is unknown to the system the number will be shown in the Get Number window. Select OK and the number is automatically entered for you.
PIN number By default, the system generates seven alternative PINs which you can choose from a drop-down list. If you are not using PIN readers, leave this blank. A user-defined PIN is allowed if the system has been set to use Random PIN. See your system provider for more information.
Access Groups* Click on the Access Groups button to open the Assign Access Groups window. This window lists all the access groups in the system on the right hand side. Select the access groups to be applied to the current card and click on the arrow between the two window panels to move them to the left hand. Click OK to close the window. This is a required field.
Start date/time This field allows you to define a card on the system days or months before it needs to work. The system
automatically invokes the card when required. For this to work the Card Status field must be set to Pending.
Leave the fields blank if you want the card to work immediately.
Non Enforced APB If you select this checkbox, the card will be logged in the normal way for anti-passback but it will not be enforced, meaning the card will never be refused access through a door because of an anti-passback violation.
Extended Unlock If you select this checkbox, this card will be allowed an extended unlock time at nominated doors. Can be used for cardholders with mobility problems.
Escorted If you select this checkbox, this cardholder must be accompanied by a valid host card at any reader that has been nominated as an escort reader. A valid host card is defined by the permissions on the 2nd Reader Group on the nominated escort reader (see Setting up a reader on page 89). This means that you can have different people eligible to be the host on different readers.
Comments Free text comments.
*indicates required fields
4. Click Save/F10 to save the record.
Repeat these steps for each card to be configured.