You can use SAP Global Trade Services (SAP GTS) to check the logistics documents in the feeder system and determine whether items with hazardous substances comply with legal requirements for foreign trade. To do so, the system uses the check options in SAP Environment, Health & Safety (SAP EH&S) within SAP Enterprise Resource Planning (SAP ERP).
Prerequisites
If you want to use the hazardous substance checks for logistics documents with SAP GTS, you must have already configured SAP ERP EH&S. You can install SAP ERP EH&S on the same system as your SAP ERP or on a separate system.
You also have to carry out the following activities to use the hazardous substance check in SAP GTS: ● Define Legal Regulation [page 105]
You have to assign the legal regulation to legal code "Prohibitions and Restrictions". ● Define Determination Procedure for Active Legal Regulations [page 106]
● Activate Legal Regulations at Country/Country Group Level [page 107]
● Activate Document Types and Item Categories for the Hazardous Substance Check [external document]
Recommendation
We recommend configuring exactly one legal regulation for the hazardous substance check. This ensures proper compliance while at the same time avoiding the high system load that would be created if RFC calls of SAP ERP EH&S were generated separately for each legal regulation.
Process
To configure the hazardous substance check, you have to define the following service-specific settings in SAP GTS:
1. Assign Determination Procedure for Active Legal Regulation 2. Activate Legal Regulations
3. Control Settings for Hazardous Substance Check Service 4. Assigning an Alternative RFC Destination for SAP ERP EH&S
6.6.1
Assign Determination Procedure for Legal Regulation
of Hazardous Materials Check
When you use the determination procedure for the active legal regulation, you can choose which legal regulations the system uses to check the document items. The system can determine the legal regulation at country of departure/destination level (country of the legal unit). It determines the legal regulation from the country of one of the document partners.
Procedure
1. Open the Customizing structure and choose Global Trade Services Compliance Management Hazardous Substance Check Assign Determination Procedure for Active Legal Regulations .
2. Choose New Entries and select the procedure you want to use to determine the active legal regulations for the hazardous substance check.
6.6.2
Activating Legal Regulations
For the system to run the hazardous substance check, you have to define the legal regulation that the system uses to check the items from the logistics documents. You can define the validity of the legal regulations for specific countries, country groups, or combinations of the two. The combination of countries or country groups includes the countries of departure and destination of the business partners involved in the business process. Whether you enter countries, country groups, or combinations of the two for the activation depends on the level where you configured the determination strategy.
Procedure
1. Go to Customizing for SAP Global Trade Services and choose Compliance Management Hazardous Substance Check Activate Legal Regulation .
2. Choose the legal regulation you want to activate.
3. If you want to limit the validity of the legal regulation to specific countries (and the determination strategy supports this), you can enter the various countries or combinations of entries in the dialog structure.
6.6.3
Configuring Control Settings for Hazardous Substance
Checks
You san specify partner groupings to control a legal regulation in the hazardous substance check. The system analyzes the document partners from the logistics documents, based on their partner functions, to determine whether they are contained in the partner groupings that you have flagged for the hazardous substance check. If a match is found, the system starts the checks in SAP Environment, Health & Safety (SAP EH&S) in the SAP Enterprise Resource Planning (SAP ERP) system.
Procedure
1. Go to Customizing for SAP Global Trade Services and choose Compliance Management Hazardous Substance Check Service Control Data for Hazardous Substance Check Service .
2. Select the line of the active legal regulation for which you want to assign the partner groupings and choose Details.
3. Set the Hazardous Substance Check Active flag to activate the check, then use the input help to select a partner group to determine either the country of departure or the country of destination.
If you select one partner group each to determine the country of departure and the country of destination, the system uses the combination of partners from both goods directions to determine whether the hazardous substance check is required.
6.6.4
Assigning an Alternative RFC Destination for SAP ERP
EH&S
If you have installed your SAP Environment, Health & Services (SAP EH&S) in SAP Enterprise Resource Planning (SAP ERP) on a different system than the feeder system where you manage your logistics processes, you have to configure an RFC connection to the SAP ERP EH&S system to carry out hazardous substance checks in SAP ERP EH&S for your logistics documents. You have to assign the RFC destination for SAP ERP EH&S to each feeder system to link the logistics documents with the hazardous substance check in SAP Global Trade Services.
Prerequisites
If you have installed your SAP ERP EH&S component on a system other than the feeder system from which you send your logistics documents to SAP GTS, you have already configured the following settings for the call of the hazardous substance check:
● Define the Logical System [page 19] for your SAP ERP EH&S and the feeder system from which you transfer the logistics documents.
Procedure
1. Go to Customizing for SAP Global Trade Services and choose Compliance Management Hazardous Substance Check Service Define Alternative RFC Destination for SAP ERP EH&S .
2. Choose New Entries.
3. Use the input help in the Logical System column to select the feeder system whose logistics documents you want to analyze in the hazardous substance check.
4. Assign that feeder system the RFC destination of the system where you have installed SAP ERP EH&S. Save your entries.